1997.09.16_TC_Minutes_Specialn ~
r
TOWN OF HIGHLAND BEACH
• MINUTES OF TOWN COMMISSION MEETING
PUBLIC HEARING/SPECIAL MEETING
Tuesday, September 16, 1997 5:OlP.M.
Mayor Arlin G. Voress called the Public Hearing to order in
Commission Chambers at 5:01 P.M.
Town Clerk Doris Trinley called the roll. The Mayor and
Commissioners David Augenstein and Michael W. Hill were present.
Vice Mayor John F. Rand and Commissioner Thomas J. Reid were
absent.
Town Attorney Thomas E. Sliney was also present, as were Finance
Director Stanley M. Novak and members of the general public. Town
Manager~Mary Ann Mariano was absent.
Mayor Voress advised the purpose of the Public Hearing was to
receive residents' input regarding the 1997/1998 Fiscal Year
Budget, immediately following which a Special Meeting would be
called to order to adopt the Budget Ordinances. However, the Mayor
further advised that as of mid-afternoon this date, David Butler,
a Compliance Officer for the State Department of Revenue, had
• informed the Finance Director that the Town had used an obsolete
method of advertising the required budget notices, which were no
longer acceptable to the State; Mr. Novak was referred to the
correct method.
Mayor Voress explained that a conference phone call with Mr. Butler
followed, which included himself, Town Attorney Sliney and Finance
Director Novak, during which Mr. Butler advised that this Public
Hearing must be recessed and reconvened for further public
comments, as well as the Special Meeting, only after the correct
advertising was published in a timely manner. In this regard, the
Mayor advised that Mr. Novak had completed the correct method of
advertising, confirmed by Mr. Butler, and the Boca News would
publish same on Thursday, September 18, 1997, with the Public
Hearing/Special Meeting reconvened on Monday, September 22, 1997 at
5:01 P.M.
To allay concerns regarding already published but incorrect "Notice
of Tax Increase," and assuring those present that the millage
(4.000) will remain the same as last year, the Mayor asked
Financial Advisory Board Chairman, Felix R. Goldenson, to read into
the record a portion of the FAB's memorandum recommending that the
Commission adopt the proposed 1997/1998 budget. (Copy of memo
attached to and made part of these Minutes).
Mayor Voress also referred to his own county tax bill and explained
those figures relating to that portion listing proposed Town taxes
~' versus the previous year's.
Minutes of Town Commission Meeting
Public Hearing
September 16, 1997 Paae 2 of 2
Others who commented were Alfred Bresnahan and Marie Beary, both of
Seagate Condominium.
There being no other public input at this time, Mayor Voress
recessed the Public Hearing at 5:25 P.M., announcing it would be
reconvened Monday, September 22, 1997 at 5:01 P.M.
dmt
APPROVE : ~~%~~ ~___._--~.--~ ~_
Arlin G. Voress, Mayor
-ABSENT-
John F. Rand, Vice Mayor
.~ ..
~~ ~
David Augenstei Commissioner
-ABSENT-
Thoma/s J. Reid Commissioner
/ / ~ t
``
A C
ichael W. Hill, Commissioner
ATTE T
~ ,~
~~
DAT /0 0
MEMORANDUM
TO: TOWN COMMISSION
FROM: FELIX R. GOLDENSON
CHAIRMAN, FINANCIAL ADVISORY BOARD
DATE: JULY 16, 1997
SUBJECT: FAB RECOMMENDATIONS RE 1997/1998 FISCAL YEAR BUDGET
At its July 15, 1997 meeting, the Financial Advisory Board
concluded review of the 1997/1998 Fiscal Year Budget. The
following recommendations regarding that budget are hereby
transmitted for your consideration:
The Financial Advisory Board recommends approval of the
proposed 1997/1998 Fiscal Year revenues and expenditures
budget.
The Financial Advisory Board recommends that the m i l l a g e
remain at the present rate of 4.0000 mills, comprised as
follows:
General Operating: 3.7252
• Debt Service: 0.2748
4.0000
The following comments are pertinent to the proposed budget:
The budget is in balance, i.e., revenues equal expenses. It
should be noted that the reserve for contingency (account #01-
590.000) for the fiscal year 1997/1998, in the amount of
$109,890, is $153,709 less than the $263,599 in the 1996/1997
fiscal year.
General Fund Revenues includes a line "Cash Balances Forward"
in the amount of $250,000 for the fiscal year 1997/1998. The
preceding fiscal year 1996/1997 did not reflect any Cash
Balance Forward amount.
This $250,000 is transferred to Capital Projects below on the
Revenue Comparison Schedule and is shown on the Expenditure
Comparison Schedule as a Capital Projects Expenditure (account
#301-519.200).
The Capital Project covers the work required on the town
garage and utility area, new fencing, and landscaping the area
West of the rear parking lot to the Intracoastal.
The source for the $250, 000 shown as "Cash Balance Forward" is
designated by the auditors in their report as "Fund
''
To:
From:
Re:
Date r
Page 2
Town Commission
Felix Goldenson
1997/1998 FY budget
July 16. 1997
Balance:Unreserved:Undesignated" and by the Town in its
computer reports as "Reserves/Balances:Fund Balance (account
#271.000). In both reports these accounts appear in the
balance sheets under General Funds.
The effect of these transactions is that the Capital Project
described above will be paid for with funds accumulated from
the excesses of revenues over expenditures in prior years.
Based on present projections, the accumulated excess of
revenues over expenditures at September 30, 1997 should be
approximately $1,550,000. If $250,000 is used as set forth
above, the remaining $1,300,000 will be in the range of 25% of
one year's expenditures; i.e., the percentage recommended by
the FAB and agreed to by the Commission heretofore.
•
Felix Goldenson
cc: Town Manager
FAB Members
/jd