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1997.10.28_TC_Minutes_Specialf ~~ ' TOWN OF HIGHLAND BEACH, FLORIDA MINUTES OF TOWN COMMISSION MEETING SPECIAL MEETING Tuesdav, October 28, 1997 3.05 P M Mayor Arlin G. Voress called the Special Meeting to order in Commission Chambers at 3:05 P.M., advising its purpose was to consider approval of a transfer of $200,000 to the Highland Beach Municipal Building Authority, Inc., which was requested by the Building Authority at their October 21, 1997 Meeting. Town Clerk Doris Trinley called the roll. The Mayor, Vice Mayor John F. Rand, and Commissioners David Augenstein, Thomas J. Reid and Michael W. Hill were present. Town Attorney Thomas E. Sliney and Town Manager Mary Ann Mariano were also present, as were members of the general public. There was some discussion as to the reasons for the shortfall in funds to complete the Town Hall renovation/expansion project, and it was concluded that the most equitable resolution would be to honor the Building Authority's request. The following MOTION was then made by COMMISSIONER AUGENSTEINjCOMMISSIONER REID: THAT THE TOWN COMMISSION TRANSFER $200,000 FROM RESERVES TO THE HIGHLAND BEACH MUNICIPAL BUILDING AUTHORITY, INC. Motion received unanimous favorable vote. There being no further business to come before the Commission at this time, Mayor Voress adjourned the Special Meeting at 3:20 P.M. dmt APPROVE: Arlin G. Voress, Mayor ~~= ' ,stt,~ S Q ~. David Augenst 'n, Commissioner !~( ~ t ATTEST : GX-'L~ - . Rand, Vic Mayo Th mas J. Reid, Commissioner ichae W. Hill, Commissioner DATE : ! L~~ ,`,~ -7 ~ ~ i ,r • TOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION MEETING WORKSHOP MEETING Tuesdav, October 28, 1997 1.30 P M Mayor Arlin G. Voress called the Workshop Meeting to order in Commission Chambers at 1:30 P.M. Town Clerk Doris Trinley called the roll. The Mayor, Vice Mayor John F. Rand, and Commissioners David Augenstein, Thomas J. Reid and Michael W. Hill were present. Town Attorney Thomas E. Sliney and Town Manager Mary Ann Mariano were also present, as were members of the general public. After roll call, the Pledge of Allegiance was given. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA At Commissioner Reid's request, and with no objection, under the Commissioner's report the agenda was amended to change the word "Administration" to "Organization." 97.1 PUBLIC COMMENTS AND REQUESTS None. 97.2 BOARDS AND COMMITTEES Vacancies Mayor Voress noted (2) vacancies on the Board of Adjustment, one (1) on the Community Appearance Board and one (1) on the Planning Board. 2Z, Correspondence A memo from the Planning Board regarding a proposed construction timeframe ordinance was noted, with the consensus that immediate past Chairman Robert Lowe attend the November Regular Meeting to elaborate on the Board's decision not to recommend adoption. PROPOSED ORDINANCES AND RESOLUTIONS None. MISCELLANEOUS - ITEMS LEFT OVER Three (3) sets of Minutes were moved to the November Regular Agenda • for further consideration and possible adoption: 1 Minutes of Town Commission Meeting October 28, 1997 Workshop Meeting Page 2 of 3 Discussion of a proposed Board Appointment Policy, submitted by the Town Manager at the Town Commission's direction, resulted in several changes. It was the consensus that the proposed policy, with changes incorporated, be moved to the November Regular Meeting agenda. REPORTS - TOWN COMMISSION Vice Mayor John F. Rand reiterated his frustration with futile attempts to receive timely information from the Finance Department, i.e., monthly budget reports, breakdown of reserves, status of State pooled investments. Vice Mayor Rand also expressed displeasure with the coverage the Town has received in the press. Some Commission members joined in this discussion, the majority agreeing with the Vice Mayor's comments. Commissioner David Augenstein gave a final report on the landscaping project around the Town Hall complex. On behalf of the Commission, Mayor Voress thanked Commissioner Augenstein for the extensive time and energy he had devoted to the project, and congratulated him on a job well done. • A brief side discussion regarding continued lack of Town Commission video capabilities took place at this time, with Mayor Voress explaining that he had been in touch with Mark Alford of Adelphia about solving this ongoing problem. The Mayor said Mr. Alford will furnish an Adelphia "team," who will work with designated Town staff to not only get the system operative again, but to upgrade it as well. Commissioner Thomas J. Reid questioned Attorney Sliney regarding Town Code Section 2.56, "Defense and indemnification of officers and employees," which resulted in substantial discussion. Commissioner Reid also reported discussions with former resident, Daniel C. Stump, Esq., who expressed interest in contracting with the Town to do a survey, which the Commissioner had proposed, regarding the Town's-organization. It was the consensus that it would be appropriate for additional candidates, as well as professional management consultants, to be considered. Commissioner Reid agreed to research this suggestion and present his findings at the November Workshop Meeting. Commissioner Michael W. Hill questioned if the Town attorneys had a conflict of interest regarding handling of the Town Manager's EEOC law suit. Mr. Sliney responded that he had previously addressed this issue with the Commission members; however, if it • was felt necessary, someone could be hired to investigate. In conclusion, it was the consensus of the majority of Commission members that such an investigation was unnecessary. Y ~ ••~ Minutes of Town Commission Meeting ~~ October 28, 1997 Workshop Meeting Page 3 of 3 . Mayor Arlin G. Voress gave a report on road work to be accomplished by the County over the next five (5) years. REPORTS - TOWN ATTORNEY Town Attorney Thomas E. Sliney had no report. REPORTS - TOWN MANAGER Town Manager Mary Ann Mariano discussed her previously distributed report regarding upgrading of radio equipment for the Utilities Department. This item was moved to the November Regular Consent Agenda. Ms. Mariano asked for direction regarding the inclusion of surveys with the November Newsletter addressing bike lanes on A1A and development of the land behind Town Hall. It was the consensus that this should not be done. Regarding work to be done at the entrance to Bel Lido Island, Ms. Mariano advised that because substantial costs were involved, it was agreed with Gerald Marshall, President of the Bel Lido Association, that she would seek additional quotes. Ms. Mariano was directed to respond to a written complaint from Monterrey House regarding conditions on Lot 102W (Beach Walk West), • advising that action had been taken to correct the problem. Ms. Mariano's concluded with a report of library statistics that were extremely favorable to the Town's library. ADJOURNMENT There being no further business to come before the Commission at this time, Mayor Voress adjourned the Workshop at 3:00 P.M. upon MOTION by COMMISSIONER AUGENSTEIN/VICE MAYOR RAND. APPROVE: C ~~.-. J Arlin G. Voress,~ Mayor ~'_ ,n.`` David Aizgenin, Commissioner ATTE DA E: Thomas J. 'd, Commissioner M' hael W. Hill, Commissioner