1996.07.30_TC_Minutes_Specialt
TOWN OF HIGHLAND BEACH
MINUTES OF TOWN COMMISSION MEETING
SPECIAL MEETING
Tuesday, July 30, 1996 3:00 P.M.
Mayor Arlin G. Voress called the Special Meeting to order in
Commission Chambers at 3:00 P.M., stating its purpose was as
follows:
1) Set the tentative millage rate for 1996/1997 fiscal year.
2) Schedule Public Hearings re 1996/1997 fiscal year budget.
3) Select architect re Town Hall Renovation/Expansion and
negotiate fee.
Town Clerk Doris Trinley called the roll. The Mayor, Vice Mayor
John F. Rand, and Commissioners Arthur Eypel, David Augenstein and
Thomas J. Reid were present, as were Town Attorney Thomas E.
Sliney, and members of the general public.
Mayor Voress read the Financial Advisory Board's budget
• recommendations into the record (attached hereto and made part of
these Minutes). There was no discussion regarding the
recommendations; therefore, the Mayor called for a Motion to
address the first agenda item.
MOTION by Vice Mayor Rand/Commissioner Reid was as follows:
THE TOWN COMMISSION APPROVES TENTATIVE MILEAGE OF 4.000
FOR FISCAL YEAR 1996-1997.
Motion met with unanimous favorable vote.
The Mayor next called for Motions to approve the second agenda item
and the following dates and times met with unanimous favorable
vote:
First Public Hearing: September 06, 1996, 5:01 P.M.
(Commissioner Reid/Commissioner Eypel)
Second Public Hearing/Special Meeting to adopt budget
ordinances: September 17, 1996, 5:01 P.M.
(Commissioner Augenstein/Commissioner Eypel)
Addressing the third agenda item, Mayor Voress invited Town Manager
Mariano to give background information on the issue before
Architect Randall Stoft made his presentation.
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• Town Commission
Special Meeting - Minutes
Julv 30, 1996 Paae 2 of 3
Ms. Mariano advised that pursuant to State Statute, under the
Competitive Consultant Negotiation Act, specific procedures were
required in order to retain engineers, land planners or
architectural engineers. Complying with the legal publication
requirements to retain an architect for the Town Hall
renovation/expansion, Ms. Mariano said ads were run on June 12, 19,
and 26, with July 17 stated as the deadline to receive letters of
interest. Normally, when several replies are received, a ranking
committee is set up to receive presentations and make
recommendations as to qualifications and expertise; the Commission
would then meet with the top ranked individuals to discuss fees.
However, Ms. Mariano advised that because only one (1) letter of
interest had been received by the deadline, that being from
Architect Stoft, a ranking committee was not necessary and,
therefore, according to the construction timetable previously
distributed, the Commission should be prepared to retain Mr. Stoft
as architect for the Town Hall Renovation/Expansion, subject to the
approval of a standard AIA contract, at the August 6 Regular
Meeting.
• Mr. Stoft then addressed the Commission, discussing various
monetary and timing aspects of the architectural element of the
project, including design construction documents and plans, bid
specifications and the bidding process, with all questions being
answered to the Commission's satisfaction. Concluding his
presentation, Mr. Stoft said he would immediately prepare a
standard AIA contract for Town Attorney Sliney's review.
It was agreed by the Commission that in order to expedite the
matter, they would retain Mr. Stoft as architect for the project at
this time, rather than at the August 6th Regular Meeting,
contingent upon approval of the AIA contract by Mr. Sliney. MOTION
was made by VICE MAYOR RAND/COMMISSIONER REID as follows:
THE TOWN COMMISSION RETAINS STOFT ARCHITECTS FOR THE
PURPOSE OF THE HIGHLAND BEACH TOWN HALL
RENOVATION/EXPANSION PROJECT, AT A FEE TO BE BASED WITHIN
THE PARAMETERS OF MR. STOFT'S JULY 24, 1996 PROPOSAL,
WITH A CONTRACT TO BE SUBJECT TO THE APPROVAL OF THE TOWN
ATTORNEY.
Roll call met with unanimous favorable vote of Mayor Voress, Vice
Mayor Rand, Commissioner David Augenstein and Commissioner Thomas
J. Reid. It had been necessary for Commissioner Arthur Eypel to
leave the meeting before the vote took place.
• Note: A copy of Mr. Stoft's July 24, 1996 proposal is attached
hereto and made part of these Minutes.
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Town Commission
Special Meeting - Minutes
Julv 30, 1996 Page 3 of 3
There being no further business to come before the Commission at
this time, Mayor Voress adjourned the Special Meeting at 3:50 P.M.
upon MOTION by COMMISSIONER AUGENSTEIN/VICE MAYOR RAND.
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Arlin G. Voress, Mavor
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Thomas J. Reid, Commissioner
ATTEST:'
DATE : ' Y- ~~
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David Augenstein, mmissioner
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DATE: July 16, 1996
TO: TOWN COMMISSION
MEMORANDUM
FROM: VICTOR P. HADEED, CHAIRMAN
FINANCIAL ADVISORY BOARD
SUBJECT: FAB RECOMMENDATIONS RE: 1996/1997 FISCAL YEAR BUDGET
Please be advised that at its July 16, 1996 meeting, the Financial
Advisory Board concluded review of the 1996/1997 Fiscal Year
Budget. The following recommendations regarding that budget are
hereby transmitted for your consideration:
The Financial Advisory Board recommends approval of the
proposed 1996/1997 fiscal year expenditure budget with
exception of the one million dollars for the Town Hall
renovation until further review, a~ the Board has not had the
opportunity to analyze the revenue and expenditure for the
project .
U
The Financial Advisory Board recommends that the millage
remain at the present rate of 4.000.
The Financial Advisory Board recommends approval of the
water rates based on the proposal of July 10 as follows.
Rate 1st 20,000 per 1,000 gal: 0.95
After 20,000 per 1,000 gal: 1.65
Unit Charge per month: 4.00
The Financial Advisory Board recommends approval of the
proposed sewer rate schedule as follows.
Per unit per month 13.15
i~^~~lJ ~
Victor P. Hadeed, Chairman
cc: Town Manager
FAB Members
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