1998.01.27_TC_Minutes_Workshopr '
TOWN OF HIGHLAND BEACH
MINUTES OF TOWN COMMISSION MEETING
WORKSHOP MEETING
Tuesdav, January 27, 1998 1.30 P M
Mayor Arlin G. Voress called the meeting to order in Commission
Chambers at 1:30 P.M.
Town Clerk Doris Trinley called the roll. The Mayor, Vice Mayor
John Rand, and Commissioners David Augenstein, Thomas J. Reid and
Michael W. Hill were present.
Town Attorney Thomas E. Sliney and Town Manager Mary Ann Mariano
were also present, as were members of the general public.
After roll call, the Pledge of Allegiance was given.
ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA
Mayor Voress announced that due to illness of Adelphia•personnel,
the demonstration of digital TV and Adelphia's Internet
capabilities were deleted from today's agenda;. the amended agenda
was then unanimously accepted upon MOTION by VICE MAYOR
• RAND/COMMISSIONER REID.
97.1 PUBLIC COMMENTS AND REQUESTS
Leonard Bell (2727 S. Ocean Blvd.) thanked Commissioner Hill for
his efforts on behalf of Villa Magna and Jamaica Manor regarding
some landscaping on Jamaica Manor's west Parking lot; however, Mr.
Bell said Villa Magna' s concerns still cannot be addressed in light
of new information regarding ownership of the Jamaica Manor land in
question.
97.2 BOARDS AND COMMITTEES
1) Vacancies: Mayor Voress announced two (2) vacancies on the
Planning Board; William Maltz has completed his allowable 6-year
term, and Paul R. Kane is eligible for reappointment.
2) Correspondence: Jim Park of Gee & Jenson explained amendments
to the Comprehensive Plan, which had been recommended for the
approval by the Planning Board. It was agreed that before the
required Public Hearing on the amendments could be held by the
Commission, the Comprehensive Plan's Evaluation and Appraisal
Report (EAR} must be approved by the Department of Community
Affairs; Mr. Park will determine when the DCA's approval of the EAR
might be expected and report to the Commission. (Copy of Planning
Board memorandum attached to and made part of these Minutes.)
Minutes of Town Commission Meeting
• Januarv 27, 1998 Workshop Meeting Page 2 of 3
Immediately following discussion on the Comprehensive Plan
Amendments, Talent Bank Applicants Dean Luce (4511 S. Ocean Blvd.)
and Catherine Friedenreich (4221 Tranquility Dr.) were interviewed
by the Commission.
97.3 PROPOSED ORDINANCES AND RESOLUTIONS
There were no proposed ordinances or resolutions to consider.
MISCELLANEOUS - ITEMS LEFT OVER
The following sets of Minutes were moved to the February 03, 1998
Regular Meeting for further consideration and possible approval:
December 30, 1997 - Workshop Meeting
January 02, 1998 - Special Workshop Meeting
January 06, 1998 - Regular Meeting
January 20, 1998 - Special Meeting
REPORTS - TOWN COMMISSION
Vice Mayor John F. Rand questioned when additional information
regarding the Building Department analysis would be received from
D.M. Griffith & Associates; the Mayor replied he had been advised
• it would be in house by the end of the month. The Vice Mayor also
commented favorably on the implementation of Adelphia's expanded
cable.
Commissioner David Augenstein had no report.
In response to Commissioner Thomas J. Reid's questions regarding
the status of the contract with Cody & Associates to do a
Management Audit, Mayor Voress distributed draft copies of same,
which he had received earlier this date.
Substantial discussion took place, concluding with the consensus
that after -some corrections had been made, and starting and
completion times had been included, the Town Attorney would review
the entire amended contract for accuracy; the Mayor would then
approve same and the project would begin.
Referring to the annual report recently submitted by Delray Beach
Fire/Rescue, Commissioner Michael W. Hill questioned why the Town
did not contract with Delray for ambulance service also; Ms.
Mariano responded it was because Delray was not yet competitive
with Atlantic Ambulance, with whom the Town has a current contract.
Also In regard to Delray's Fire/Rescue annual report, Vice Mayor
Rand questioned their timetable for vehicle replacement; Town
Minutes of Town Commission Meeting
January 27 1998 Workshop Meeting Page 3 of 4
Manager Mariano responded that because the vehicles belong to the
Town, it would be the Town's decision, not Delray's, as to when
they should be replaced.
Mayor Arlin G. Voress advised that the Town had again met all
standards to be eligible for "Tree City USA" certification; in this
regard, he presented Commissioner Augenstein with a copy of the
Arbor Day Proclamation, in which the Commissioner was noted for his
time and effort regarding the recent landscaping project around the
Town Hall complex.
REPORTS - TOWN ATTORNEY
Town Attorney Thomas E. Sliney said he had covered his remarks in
other parts of the meeting.
REPORTS - TOWN MANAGER
Town Manager Mary Ann Mariano presented a proposal from CH2M HILL
regarding the Town's Saltwater Intrusion Monitoring Program. It
was the consensus that this be moved to the February 03, 1998
Regular Meeting Consent Agenda. (Copy of the Town Manager's Agenda
Report Form, with attachments, attached to and made part of these
. Minutes.)
Ms. Mariano also provided the Commission with copies of the amended
preliminary Comprehensive Annual Financial Report dated September
30, 1997, which the Financial Advisory Board had recommended for
approval, for their review. She advised the auditors would appear
at the February 03 Regular Meeting to present the final report.
Copy of Financial Advisory Soard's recommendation attached to and
made part of these Minutes.)
Regarding interim financial statements prepared by the Finance
Department, the Town Manager advised of the Financial Advisory
Board's memorandum requesting that in future interim statements the
budget column show that portion of the annual budget allocable to
the period of the statement for which actual amounts are shown,
thus permitting a more realistic review.
In the same memorandum, the Financial Advisory Board also
recommended that the Finance Director, who is presently a
contractor, be made a town employee.
Copy of the above referenced Financial Advisory Board memorandum
attached. to and made part of these Minutes.
Ms. Mariano further advised of the Financial Advisory Board's
recommendation that the Town's "Umbrella" policy be increased, and
it was the consensus that this be done. (Copy of Financial Advisory
. Board memorandum attached to and made part of these Minutes.)
Minutes of Town Commission Meeting
Januarv 27, 1997 Workshop Meeting Page 4 of 4
Following her report, Ms. Mariano invited Library Director
Elizabeth Poulsen to advise of the Library's upcoming book sale,
which will take place in Commission Chambers January 29 and 30 from
10 AM to 4 PM, and January 31 from 10 AM to Noon.
There being no further business to come before the Commission at
this time, Mayor Voress adjourned the Workshop Meeting upon MOTION
by COMMISSIONER REID/VICE MAYOR RAND at 2:45 P.M.
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APPROVE:
Arlin G. Voress, Mayor
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Joh and, Vice Mayor
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• David Augenst 'n, Co
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Thomas, J. eid, mm
chael W.
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MEMORANDUM
DATE: January 14, 1998
TO: Town Commission
FROM: William Maltz, Chairman
Planning Board
RE: 1998 Comprehensive Plan Update
At its Advertised Public Hearing on January 14, the Planning Board
concluded review of the 1998 Comprehensive Plan Update for the Town
of Highland Beach, and recommends approval by the Town Commission.
•
William Maltz, Chairman
/jd
cc: Town Manager
Planning Board Members
• AGENDA REPORT FORM
TO: MAYOR AND TOWN COMMISSION
i 2/
FROM: MARY ANN MARIANO, TOWN MANAGE
DATE: JANUARY 22, 1998
RE: CH2MHILL TASK ORDER NO.6
WORKSHOP MEETING OF JANUARY 27, 1998
Agenda Item No. Town Managers Report
Background: As a condition of the Town's Consumptive Water Use Permit issued
by the South Florida Water Management District, the Town is required to provide
through 6ydrogeological engineers data regarding the potential of saltwater
intrusion into the Town's wellfields. This service has been provided by
Montgomery Watson Engineers since 1992.
• Current Information: Through several discussions with the Utilities Director and
the Mayor, I have found that the data collection and subsequent reporting of
information provided by Montgomery Watson in the past year have not been
accomplished in as timely a fashion as the Town would like. CH2MHII.,L has
submitted the attached Task Order (No. 6) to provide the technical expertise
required in the submission of this data to SFWMD and the Town at a cost of
$28,878 annually. The proposed cost this year submitted by Montgomery Watson
was $28,092. Both proposals offer identical services. As you will recall, the Town
retained CH2MHII.L last year to undertake all other water and sewer engineering
needs of the Town.
Staff Recommendation:
Based on staff discussions, although the CH2NiHII,L cost is slightly higher, I
recommend that the Town Commission approve Task Order No 6. If appropriate,
this item may be placed on the February 3, 1998 Regular Meeting Consent Agenda
for approval.
Y N O
TOWN MANAGER
Task Order No. 6
• January 16,1998
Saltwater Intrusion Monitoring Program
Objective
The Town of Highland Beach (TOWN) has requested the services of CH2M HILL
(ENGINEER) to provide hydrogeologic services for the TOWN's saltwater intrusion
monitoring (SALT) program. These services are required by the South Florida Water
Management District (SFWMD) as a condition of the TOWN's water use permit issued by
SFWMD.
Scope of Services
The ENGINEER will provide specific services to the TOWN in accordance with the
following task descriptions.
Task 1 -Monthly SALT Program Data Collection
. The ENGINEER will collect data from 15 monitor wells (PB-1496, PB-1151, PB-947, MW-D,
MW-S, TH-1, TH-2, BC-1, PB-1158, PB-1159, PB-1160, PB-1495, PB-895, PB-896, PB-948) of
the TOWN's Program for a period of one year. The ENGINEER will collect monthly water
levels from MW-S, BC-1, PB-1158, PB-1159, PB-1160, PB-1495, PB-895, and water levels,
chlorides, and specific conductance analysis from wells PB-1151, PB-947, MW-D, TH-1, TH-
2, PB-1496, PB-896, PB-948. The continuous water level dataloggers installed on monitor
wells MW-D, PB-1151, and PB-947 will be downloaded on a monthly basis. Raw data will
be presented to the TOWN in a letter report on a monthly basis.
Task 2 -Semi-Annual SALT Program Status Report
Data from the monitoring program will be evaluated every 6 months and a status report on
the SALT Program provided to the TOWN and to the SFWMD. Over the period of one
year, two reports will be provided. Each report will include a summary of collected data,
graphs, and discussion of any changes in the saltwater front location.
Task 3 -Maintenance of Continuous Recorders
This task is for occasional repair and periodic maintenance of continuous water level
recorders, on an as needed basis.
Compensation
• Compensation by the TOWN to the ENGINEER for the services described in this Task
Order will be in accordance with he Lump Sum method of payment described in Article
E.2.a of the Master Agreement dated Apri129,1997. The lump sum amount is $28,878.
Assumptions
1. The cost to replace non-functional continuous water level recorders, if necessary, is not
included within this Task Order.
2. Costs to analyze water quality samples for chlorides (laboratory analysis) and specific
conductance (field analysis) are included.
Schedule
Monthly and Semi-Annual reports will be submitted to the TOWN within 30 days of data
collection. Work will commence immediately upon execution of this Task Order.
APPROVED BY:
TOWN OF HIGHLAND BEACH
~J
BY:
Mary Ann Mariano
Town Manager
Dated this day of .1998.
SUBMITTED BY:
CH2M HILL
BY: ~
Thomas M. McCormick, P.G.
Vice President and Area Office Manager
Dated this ~1 _ day of ~PV V~ 1998.
MONTGOMERY WATSON
• i
i
', December 2, 1997
Ms. Mary Ann Mariano
Town Manager
Town of Highland Beach
3614 South Ocean Boulevard
Highland Beach, Florida 33487
SUBJECT: Proposal for Hydrogeologic Services
Continued Saltwater Intrusion Monitoring
Dear Ms. Mariano:
Montgomery Watson Americas, Inc. (Montgomery Watson) is pleased to submit this scope
of work to the Town of Highland Beach (Town) for the continuation of Saltwater Intrusion
Monitoring (SALT Program) for fiscal year 1998. These activities are required by the
South Florida Water Management District (SFWMD) water use permit for the Town's
• wellfield.
Task 1-Monthly SALT Program Data Collection
Montgomery Watson will collect data for the Town's SALT Program from the fourteen
wells listed in Table 1 for a period of one year. Montgomery Watson will collect monthly
i water levels from 6 wells, and water levels, chlorides, and specific conductance data from 8
wells as indicated below. Continuous water level data loggers installed in 3 of the Town's
monitoring wells will be downloaded on a monthly basis. Raw data will be reported to the
Town and SFWMD on a monthly basis.
' Task 2 -Semi-Annual SALT Program Status Report
Data from the monitoring program will be evaluated every six months and a status report
on the SALT Program provided to the Town and to the SFWMD. Over the period of one
year, two reports will be provided. Each report will include a summary of collected data,
graphs, and any changes in the saltwater front location.
~,
2328 - 10th Avenue North Tel: 561 586 8830 Serving the World's Environmental Needs
Suite 501 Fax: 561 586 8834
lake Worth, Florida
33461-6616
Ms. Mary Ann Mariano
December 2, 1997
Page 2
Town of Highland Beach
SALT Monitoring Program Activities
onitoring Well
ater Levels Water Levels,
Chlorides, and
Specific
Conductance
Data Logger
Downloads
MW-D X X
MW-S X
TH-1 X
TH-2 X
PB-895 X
PB-896 X
PB-947 X X.
PB-948 X
PB-1151 X X
PB-1158 X
PB-1159 X
PB-1160 X
PB-1495 X
PB-1496 X
Task 3 -Updating of Continuous Recorders
This task is for the replacement of three (3) existing Instrumentation Northwest AquiStaz
units with In-Situ Inc. Troll data logging units. The advanced design of the In-Situ Troll
provides consistent operation with minimal maintenance over long time periods. The
existing AquiStaz units aze six yeass old, require frequent maintenance, and aze prone to
malfunction. The cost of new Troll logging units shall be offset over the next two years by
the resultant elimination of time and expense previously incurred to set up, download and
maintain the Instrumentation Northwest AquiStaz. Repair costs for the Troll logging units
aze not anticipated during the next two years of operation.
C~
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Table 2
Principal Senior Professional Associate Secretary
Task No. Task Description $41.54 $21.64 $19.76 $16.85 $14.25 Total
1 Monthly SALT Program Data Collection 12 12 96 72 12 204
2 Semi-Annual SALT Program Status Report 4 8 16 4 32
3 Updating of Continuous Recorders 4 8 16 8 36
Total Hours per category 16 24 120 88 24 272
Total Raw $ per category $665 $519 $2,371 $1,483 $342 $5,380
Total Raw $ per category x 3.12 $2,074 $1,620 $7,398 $4,626 $1,067 $16,786
ODCs:
Associated Project Costs Based on Labor Hours
x General Administrative Overhead (Hours x
8.407) $135 $202 $1,009 $740 $202 $2,287
Travel $200
Reproduction $200
Total ODCs $2,687
Subcontract Services:
Purchase of New Data Loggers and Accessories $6,415
Laboratory $1,080
Total Subcontracted Services $7,495
Total Subcontracted Services +15% $8,619
Total Fee ($) $28,092
U
•
MEMORANDUM
DATE: January 27, 1998
TO: Town Commission
FROM: Fel"ix R. Goldenson, Chairman
Financial Advisory Board
SUBJECT: COMPREHENSIVE ANNUAL FINANCIAL REPORT
DATED SEPTEMBER 30, 1997
At its January 26, 1998 Financial Advisory Board Meeting, the Board
concluded review, and recommends approval by the Town Commission,
of the Comprehensive Annual Financial Report dated September 30,
1997 as amended.
Felix R. 'Goldenson, Chairman
/jd
cc: Town Manager
FAB Members
Town Attorney
1 1
MEMORANDUM
DATE: January 27, 1998
TO: Town Commission
FROM: Felix R. Goldenson, Chairman
Financial Advisory Board
SUBJECT: 1. Interim Financial
2. Finance Director
The Board has requested that the interim financial statements
prepared by the Finance Department, in the future show in the
budget column the portion of the annual budget allocable to the
period of the statement for which actual amounts are shown. This
will permit a more realistic review of the statements.
• The Board also recommended that the Finance Director, presently a
contractor, be made a town employee. Under the present arrangement
for his work, he may not qualify as a contractor based on IRS
requirements.
~~~~li ~~
Felix R. Goldenson, Chairman
/jd
cc: Town Manager
FAB Members
Town Attorney
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~~ ,
MEMORANDUM
DATE: January 27, 1998
TO: Town Commission
FROM: Felix R. Goldenson, Chairman
Financial Advisory Board
SUBJECT: RENEWAL COMPARISON / LIABILITY INSURANCE
At its January 26, 1998 Financial Advisory Board Meeting, the Board
discussed and recommends that the Town Commission direct staff to
increase the Umbrella Policy with Titan Insurance by $5 million,
bringing umbrella coverage to $13 million for a total coverage of
$15 million.
• This additional coverage will cost $5,000 annually.
Felix R. Goldenson, Chairman
/jd
attachment
cc: Town Manager
FAB Members
Town Attorney
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Town of Highland Beach
Renewal Comparison
Coverage 1997 1998 _ ~1 ~h Option
General Liability $9,916 $9,916 $6,604
Public Officials Liability 7,s37 7,937 5,286
Law Enforcement Liability 11,363 12,654 8,627
Business Auto Liability 12,430 11,873 4,256
Property 14,426 12,942 8,619
{nland Marine Included 1,055 703
Boiler & Machinery 2,142 2,142 1,427
$SM1L Umbrella 14,500 12,717 8,470
Total: $72,714 $71,536 $43,992
$13,000,000 Umbrella: $17,717.00
$18,000,000. Umbrella: $22,717.00
Pro rata: $11,800 ($131
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