1998.03.31_TC_Minutes_Workshop~ j t ~
TOWN OF HIGHLAND BEACH
MINUTES OF TOWN COMMISSION MEETING
WORKSHOP MEETING
Tuesday, March 31, 1998 1.30 P M
Mayor Arlin G. Voress called the Workshop Meeting to order in
Commission Chambers at 1:30 P.M.
Town Clerk Doris Trinley called the roll. The Mayor, Vice Mayor
Thomas J. Reid, and Commissioners David Augenstein, Michael W. Hill
and John J. Sorrelli were present.
Town Attorney Thomas E. Sliney, Town Manager Mary Ann Mariano were
also present, as were members of the general public.
After roll call, the Pledge of Allegiance was given.
With no objection, the Agenda was accepted as presented.
98.1 PUBLIC COMMENTS AND REQUESTS
Jose Echeverria, Turtle Program Coordinator, advised turtle season
officially begins April 1, and noted that volunteers for the
program are always welcome.
Immediately following Public Comments and Requests, Talent Bank
Applicant Albert McNamara was interviewed by the Commission.
98.2 BOARDS AND COMMITTEES
Mayor Voress noted two Board vacancies: one (1) each on the
Planning Board and Code Enforcement Board.
ADELPHIA PRESENTATION OF DIGITAL TV AND INTERNET CAPABILITIES
Mark Alford, South County General Manager, demonstrated Adelphia's
digital TV; Sharon Copeland, "Powerlink" Coordinator, gave a
demonstration of Adelphia's Internet capabilities. Both answered
questions and provided literature for interested parties.
98.3 PROPOSED ORDINANCES AND RESOLUTIONS
There were no proposed ordinances or resolutions to consider.
98.4 REVIEW OF COMMUNITY NEWSLETTER [SPRING EDITION]
The Spring Edition of the Community Newsletter was reviewed and
minor changes were made. It was the consensus that it be printed
and distributed.
. Minutes of Town Commission Meeting
March 31, 1998 Workshop Meeting Page 2 of 3
MISCELLANEOUS - ITEMS LEFT OVER
Three (3) sets of Meeting Minutes were moved to the April 7, 1998
Regular Meeting for further consideration and possible approval:
February 24, 1998 -
March 03, 1998 -
March 11, 1998 -
REPORTS - TOWN COMMISSION
Workshop Meeting
Regular Meeting
Special/Canvassing Meeting
Vice Mayor Thomas J. Reid thanked those who voted for him in the
March 10 vice mayoral election and also those who campaigned on his
behalf.
Commissioner David Augenstein reported on a gazebo and play station
he had ordered for the area behind Town Hall. It was the consensus
that the Commissioner request a landscaper to prepare a general
design plan for the property, to include placement of the items
such as reported on. At Commissioner Augenstein's request,
Commissioner Sorrelli will join in this effort.
Commissioner Michael W. Hill responded to a recent article in The
• Sun Sentinel, and clarified for the record that he had contributed
to the campaigns of both vice mayoral candidates, Christopher T.
Martin and Thomas J. Reid; the newspaper article had noted
Commissioner Hill's contribution to Mr. Martin's campaign only.
Commissioner John J. Sorrelli had no report.
Mayor Arlin G. Voress thanked those residents who took part in the
March 18 dedication ceremony for the Town Hall complex. The Mayor
also thanked Town Manager Mary Ann Mariano for coordinating the
event.
Mayor Voress further reported on a request from State Treasurer
Bill Nelson asking support of SB1478 and HB3827 ("Homeowners'
Protection Act") regarding the insurance industry. The Mayor
briefly described some of the benefits of such legislature,
including a 15% rate roll back and protection against unfair
cancellation. It was the consensus to have a favorable resolution
prepared for adoption at the April 7, 1998 Regular Meeting.
REPORTS - TOWN ATTORNEY
Town Attorney Thomas E. Sliney had no report.
Town Manager Mary Ann Mariano reported a severe drainage problem on
some portions of Russell Drive; Mr. Regg Wagner of 1111-A Russell
Drive corroborated the Town Manager's remarks. Earl Harvel of
Harvel Utility Construction also confirmed the problem and advised
r
U
Minutes of Town Commission Meeting
March 31, 1998 Workshop Meeting Page 3 of 3
how it could be corrected. It was the consensus to accept Ms.
Mariano's recommendation that Harvel's proposal in the amount of
$13,500 be approved, and the item was moved to the April 7, 1998
Regular Meeting Consent Agenda. (Copy of Town Manager's Agenda
Report attached to and made part of these Minutes.)
Ms. Mariano next reported on CH2M HILL's task order No. 7,
necessitated by a Department of Environmental Protection
requirement that the Town make corrections to the underground
diesel tank at the water treatment plant, which is used to fuel the
plant's emergency generator. The task order, in the amount of
$3,712, provides for an environmental assessment to determine if
any contamination exists; it was the consensus to accept Ms.
Mariano's recommendation that the order be approved, and it was
moved to the April 7, 1998 Regular Meeting Consent Agenda. (Copy of
Town Manager's Agenda Report attached to and made part of these
Minutes.)
The Town Manager's report also include acknowledgement of a letter
from Seagate Condominium regarding construction parking, which Ms.
Mariano said will be addressed; a request from a group associated
with the National Day of Prayer organization to gather at Town Hall
on May 7, which she has granted; and a letter from Palm Beach
County Commissioner Mary McCarty advising that the Department of
Transportation's plans for bike lanes along AlA continue to be in
effect. (Copy of Commissioner McCarty's correspondence attached to
and made part of these Minutes.)
There being no further business to come before the Commission at
this time, Mayor Voress adjourned the Workshop Meeting at 2:45 P.M.
upon MOTION by COMMISSIONER AUGENSTEIN/VICE MAYOR REID.
dmt
APPROVE:
Arlin G. Voress, Mayor
Thomas J. R ice Mayor
Mi hael W. Hill, Commissioner
~~ ~~.
David Augenstein,ll~ommissioner
• ATTES
w~,C.~ ~ .
DAT / 'C ~~ i~ .)
JoKn J. Sor`relli, Commissioner
1
AGENDA REPORT FORM
TO: MAYOR AND TOWN COMIVIISSION
FROM: MARY ANN MARIANO, TOWN MANAGER
DATE: MARCH 26, 1998
RE: RUSSELL DRIVE DRAINAGE
WORKSHOP MEETING OF MARCH 31,1998
Agenda Item No. Town Managers Report
Background: In October of 1996, Regg Wagner, Sec-Treas. Of the Highland House
Homeowners Asso. (1107A-1111-B Russell Drive) began discussions with Jim
Duvall, former Building Official regarding the drainage problem at that location. I
have attached Mr. Wagner's October 21, 1996 letter to Mr. DuVali elaborating on
this issue, as well as a February 10, 1998 letter addressed to me. Mr. Wagner, Earl
Harvel and I have met several times to seek the various alternatives to correct this
problem. Upon investigation, it was found that the drainage problem is due to the
grade of Russell Drive at this specific location and is not caused by runoff from the
private property which runoff is adequately addressed through the rear of the
property into the ICWW.
Current Information: Harvel Utility Construction, Inc., the Town's Utility
Contractor, submitted its findings as well as a proposal to correct this drainage
problem at an approximate cost of $11,65222 (copies attached).
Staff Recommendation: Staff recommends approval of the Harvel proposal for an
amount not to exceed $;to alleviate the subject drainage problem. Mr.
(3 ~ Wagner and Mr. Harvel will be available at the Workshop Meeting to address this
issue and answer any questions. If appropriate, this item may be placed on the April
7,1998 Regular Meeting for consideration and approval.
MARY A RIANO
TOWN MANAGER
cc: Earl Harvel
Town Attorney
• Town Clerk
. _
L _ _. ~i:: ~3v
HIGHLAND HOUSE HOME04JNERS ASSOCIATI01~'~~--~""~"""""--"""""""""~
1111-A Russell Drive
Highland Beach, Florida 33487
Telephone (561)- 243-8917
October 21, 1996
Town of Highland Beach
3614 South Ocean Blvd.
Highland Beach, Florida 33487
Attn: Mr. James LEI. Duvall, Building Official
Dear Mr. Duvall:
Thank you for taking the time last week to discuss with me the drainage
problem that exists in front of 1107-A through 1111-B Russell Drive. As
you requested I am enclosing six eight by ten photographs taken of
the property after a rain. Four of the photographs demonstrate the
accumulation of rain water in front of the property with no place to
drain to. Two of the photographs show the mess remaining in front of the
property after the water has finally evaporated after several days.
I have lived in this property since 1987 and I have never noticed the
drainage to be this inadequate until lately, The problem started just
after the last time the street was resurfaced by the city. After a rain,
water drains in front of our property from the street crown, from the
street just east of and from the street just west of us. There is one
large drain situated just off th.e street on the west side of our property;
however, the elevation of the street at this point is higher than the
elevations in front of most of our property, The water has no way of
reaching this drain at present.
One block directly to the north of us, the property at 1109through 1115
Bel Air Drive had a very similar drainage problem, I was informed by
those property owners that the city installed drains approximately a
year ago at the city's expense.
We, the six property owners at Highland House, would aapreciate you
looking into this matter at your earliest convenience and advising us
of what can be done to correct this problem.
Very truly yours,
Regg l~Jag~(er~
Secretary-Treasurer
cc: Mr. John Baleno, President
Highland House Homeowners Assoc.
1109-A Russell Dr.
Highland Beach, F1. 33487
HIGHLAND HOUSE HOMEOWNERS' ASSOCIATION --~""~
1111-A Russell Drive
Highland Beach, Florida
33487
Telephone (561 )243-8917
February 10, 1988
Town of Highland Beach
3614 South Ocean Blvd.
Highland Beach, Florida 33487
Attn: Mary Ann Mariano
Town Manager
Dear Ms. Mariano;
By now you are certainly well aware of the severe drainage problem that
exists in front of the townhomes located at 1107~A to 1111 -B Russell
Drive.
Our association .first wrote to Mr. James Duvall, Building Official, on
October 21, 1996. Mr. Duvall was kind enough to meet with me at the
• property and discuss the problem. He indicated that the situation of
the flooding would be corrected. After time went on and nothing was
happening, I contacted you, Ms. Mariano. You scheduled an appointment
for me at the property with Mr. Earl Harvel. Mr. Harvel later took.
some elevations of the street and the property. He indicated that he
would draft a plan to correct the. poor drainage. Time went on and still
nothing happened. T know you are aware that I have met with you and
Mr. Harvel several times after all this to resolve the matter.
The problem is that the street drains not only from .its crown, but from
the west side of the property and also the east side of the property
onto our driveways. In other words, the street dips where our property
is located. Water accumulates as much as three to four inches high, and
remains for several days at times. There is a drain from the street to
the canal in the rear of our property; however, the elevation of this
drain is higher than the flooded area. This is a real nuisance when it
rains, as the residents cannot get to the mail boxes, and the postman
complains.
Our roof water from rain drains into the canal located in the rear of
our property. It appears to us that its the city's responsibility to
drain rain water off their own property. Considering the amount of taxes
we pay, it seems like the city could correct this problem at no major
expense.
page 2
u
At our last meeting you indicated that you would bring this matter to
the attention of the commissioners at the meeting scheduled for the last
Tuesday in the month of March. I definitely plan to attend this meeting,
and if you need any additional photographs showing the drainage problem,
please advise me.
In the meantime, we certainly appreciate all the time and effort both
you and Mr. Harvel have devoted to solving our problem.
Very truly yours,
/ ~~+~--
Regg Wagner
Secretary-Treasurer
~~
~a~yR,Bal eno
President
1109-A Russell Dr.
~ /2;~~ j,,,..
Ms. Victoris Salvo
Owner
1107-A Russell Dr.
_ ~S ~ _
Mr. Francis J. Ciccarone
Owner
1107-B Rus 11 r.
Mr. Jo ep ry
Owner
1109-B ssell Dr.
~'V.~i. i~~~ ,
Mr. & Mrs. Gene Macoubrie
Owners
1111-B Russell Dr.
HARVEL UTn,rrY CONST., INC.
DELRAY BEACH, FLORIDA
270~N.E. i6 TH STREET 33444 PHONE 276-5557
Town of Highland Beach February 10,1998
3614 South Ocean Blvd
Highland Beach, Fl. 33487
Attn: Town Manager
Re: Standing water on the north side of Russell Drive.
Per your request I checked the storm drainage on the north side of Russell Drive and
found the following.
There are (2) catch basins one at 470' west of South Ocean Blvd. and another at 780'
both seem to be in good condition.
After shooting elevations along the north edge of the pavement it was found that there
are (2) areas of major standing water le#t after it rains.
The first area is at the intersection of Russell Drive and South Ocean Blvd. most of this
water seems to be coming from the South Ocean Blvd. right-of-way. The state should be
contacted to help with this problem.
The second area is in front of 1107 -1109 Russell Drive this area is from the catch
basin at 470' east for 200'. The water is trapped in this area due to low street elevations.
Three methods were considered to solve this problem.
(1) Overlay Pavement -This was rejected because unless the whole street was
reshaped, it would trap water east of the existing low area.
(2) Drainage Swale -This was rejected because of existing driveway elevations and
landscaping in the road right-of--way.
{3) Additional Catch Basins -This solution would probably be the best because it
collects the water in the existing low areas and moves it to the existing catch basins
with the least impact in the surrounding area. _
Yours very truly,
Harvel Utility Co ,Inc.
~Lz~
Earl Harvel III, Pres.
270 N.E. 16 TH STREET
HARVEL UTnrrY CONST., INC.
DELRAY BEACH, FLORIDA
33444
Town of Highland Beach February 10,1998
3614 South Ocean Blvd.
Highland Beach, Fl. 33487
Attn: Town Manager
Re: Storm drainage 1107 A&B,1109 A&B and 1109 A&B Russell Drive.
The following proposal is to install 160' of 8" C900 PVC from the
driveway at 1109 B to the catch basin on the west property line of i i07 A.
Due to the vegetation and existing utilities on the shoulder of the road this
line will be installed under the pavement. While the line will have little
cover under the pavemen if quality materials are used the town could
expect many years of service from it. Catch basins will need to be installed
in at least t locations if a small amount of the planted areas can be
reshaped to promote drainage, if this is not possible then it may take six.
The following prices are estimates for budgeting only all work will be
performed per our current contract for utility maintenance and
construction.
8" Main trunk line:
Labor $ 5095.00
Equipment $ 2361.84
Materials $ 2656.68
PHONE 276-5557
Total Each $~ ~ 512.90 = ~~ f,~"'-~ ~ rj ~
Yours very truly,
Harvel Utility Const., Inc.
~~~%~
Earl Harvel III, Pres.
12'~ 12" Catch basins with 6" connections:
Labor $ 259.10
Equipment $ 13.19
Materials $ 240.61
Total $ 10,113.52
~.`
~ 1
... ~ ~' ~ .,... ~ ,r:.
AGENDA REPORT FORM
TO: MAYOR AND TOWN COMMISSION
FROM: MARY ANN MARIANO, TOWN MANAGER
DATE: MARCH 26,1998
RE: CH2MHILL TASK ORDER NO.7
WORKSHOP MEETING OF MARCH 31, 1998
Agenda Item No. Town Managers Resort
Background: Upon routine inspection conducted by the Florida Department of
Environmental Protection, the Town is being required to make corrections to the
underground diesel storage tank at the water treatment plant used to fuel the plant's
emergency generator. Investigation and research was undertaken by the Town's
engineers, CH2MHII..L, to determine the most cost effective and efficient method by
which to meet DEP compliance. The DEP Inspection Report, the findings of
• CH2MHILL and a memo from Jack Lee, Utilities Director are attached.
Current Information: Task Order No. 7 has been submitted by CH211~.L to
conduct the necessary Environmental Assessment in order to determine if any
contamination exists (attached). If such contamination exists, the Town is eligible
for site cleanup under the State Insurance Program with a $10,000 deductible. If no
contamination exists, the tank still requires replacement at an estimated cost of
$50,000. Either amount will be requested as an allocation in the 1998/99 FY Budget.
This scheduling will allow compliance with the 12/31/98 deadline set by the DEP.
Staff Recommendation: Staff recommends approval of Task Order No. 7 in order
to allow CH2N)HII..L to conduct an Environmental Assessment of the Emergency
Generator Diesel Fuel Underground Storage Tank at a cost of $3,712. This activity
will provide the information necessary to make the proper allocation of funds in the
1998/99 FY Budget to comply with DEP regulations. If appropriate, this item may
6e placed on the Apri17,1998 Regular Meeting for consideration and approval.
~_
~~
MARY MARIANO
TOWN MANAGER
• cc: Utilities Director, Town Attorney, Town Clerk
~~' ~1~
Florida Department ojEttvbonmtntal Protection ~,• •
Twin Towers Office Bldg, • 2600 Blair Stone Road • Tallahassa, Florida 32399-2400
Division of Wsste Management -Bureau of Petroleum Storage Systemg~• ,
Storage Tank Regulation Compliance Inspection Cover Psge
~,.
• ~ ~.i
Inspection Date
,,,/• Facility ~+- ° '
Facility ID Number ~~ ~~~~o~ ~ ~ <.~ ' ~ County N 7 ~ Latitude `~ ~ Y
< a ~ ,+
Facility Name ~ Loa itude '~ ~<!
Check type ojinspedlon performed and attach approprlats jornr(s). Provide or rnrrect latitrrdeAongitude when oppropriata
•-.t-.i... !`..A- 1)..wrineinw AeNvily ['nde De~erietlee
[ ~}~ATCI AST Com fiance Inspection [ • CI UST Compliance Inspection
[ J ATDI
[ ] ATPf AST Disch a Com fiance Inspectiat (DRF received)
AST Com faint Com liana hispecKion (eom feint received) [ ] UTDI
[ UTPI UST Discharge Com fiance 'on (DRF received)
UST Can taint Com fiance (can taint received)
[ ] ATCR AST Re-inspaxion [ ] UTCR UST Re-' coon
[ ATII AST Installation 'a! [ UTII UST Installation 'on
[ ] ATIR AST Installation Re-visit • • [ ] UTIR UST Installation Re-visit •
[ ] ATXI AST Closure 'oa [ ] UTXI UST Closure 'on
[ ] ATXR AST Closure Ro-visit • [ ] UTXR UST Closure Re-visit •
" inspection KO-Ylitts Qo nOt rCSWi In UIC COmpICpoR oI a new rnspxaon corm; r~-vrsrrs arse conauc~w w mvmwr rua-rauaavme~~uro prv~oss vnry.
Completion Notes -please print clearly ~' ~ ~` ~ . ~ ,
DEP Fermi 'Kt-01-97
~.
A ro-inspectioa of thin facility will be scheduled in approzimately days to verify correction of the viohttions noted herein.
~_
The re-inspection resulted in CWOE - Compliance Without Enforcement (circle) ~~• ? 6 YFS NO N/A •
:...._. -
03. Od!98 FRI 09:3 F:~1 95~1d936U10 CH_u HILLS DFB
MEMORANDUM C~~IHILL
Highland Beach Underground Storage Tank
ro: Steve I,avutder/DFB
fltoM: Rick Nevulis/DFB
a-TE: February 26,1998
Y discussed the status of the Highland Beach underground storage tank with Mark Fisher
(who's an independent consultant on issues such as this) and here's what T discovered:
All petroleum storage tanks must be in compliance with the state and federal
requirements by the end of 1998. If not, fines up to $10,000 per day nosy be levied by the
state or federal government.
• Compliance for an Sutder~~ storage tanks includes overspill containment, ar a
double-walled, b'berglass, or fiberglass coated tank, or cathodic protection The piping
Must bedouble-walled if underground (sir-$1e-H'alled if above ground).
• According to Mark, the 1981 installed tank at Highland Beach maybe, at best, an
asphalt coated steel or fiberglass coated steel (if a light blue color, than it is fiberglass
coated}, Qne of the first things the City may want to do is determine the tank material.
It is very important to note t if contamination from the tank is present, that it be
discovered and reported bye`~998. If reported before that date, then the cleanup is
• covered under FFISPA with a $10,000 deductible. If not, the cleanup is on the City's
di~ane.
'There are two paths that the City can take on this tank. The first path assumes that the City
wants to keep the e o t
• If an underground tank is desired, then some kind of containment or protection is
needed for the tank (as outlined above) depending on its material, or complete
replacemer-t may be necessary. In addition, the tank would need to be tightness tested
beginning in 1998 and continuing every year for the life of the tank. Monitoring (wells)
would also be needed, and would have to be sampled to keep the tank under
compliance. Of course, the piping would need to be replaced with double-walled
piping.
The second path is the replacement of the underground tank with an above-around tom.
The above-ground tank would need some secondary containment (curbed concrete pad
under it). Tiowever, the monitoring wells and tightness testing would not be necessary
for the above-ground tank. only routine inventory control would need to be tracked.
Based on this information, it appears that an above-ground storage tank is the route tv take,
especially if they are considering changing to a smaller tank anyway. It is important,
however, that the City take quick and discover if there is any existing contamination, It
would not benefit the City to be digging up the old tank after~e 1998, only to discover
contamination that needed to be remediated. jj.eC .
X1002
~~~~,~ 1 11TB13.AO.D2
09.06.98 FRI 09:35 F~~ 95-16986010
+ •~ -
L.1 i~A
~P
CH~JI HILL-DFB
~ORIDA PETROLEUM LIABILITY INSURANCE PROGRAM ADMINISTRATORS, inc.
3t 7 RivEREgGE BOULEVARD ~ POST OFFICE 90X 19x7 • COCOA, FLORIDA32923-1947 • PHONE (407) 63t -4055 • FAX (407) 63t -284a
to: All FpLIPA Insured November 10, 1997
RE: Phase Out of State Fund
Dear Insured:
As you know, the inland Protection Trust Fund (IPTF) is quickly coming to an end. Effective
January 1, 1999, the State will no longer provide any funds for clean-up for incidents occurring
after that date.
With the transition to Private Insurance for both 3rd PaAy Liability and Corrective Action (clean-
up), your insurance carrier (Commerce 8 Industry) will require more stringent underwriting
Quldelines. Following is a list of what insureds can expect:
1. Bare Steel underground tanks not retrofitted will not be insured past December 31,
199. It would behoove all tank owners to star) now to maKe arrangements to have this type
tank removed or closed to place.
2. All underground tanks nine years old or older will be required to have a tank Integrity
test (within the fast five years) or have Statistical inventory Reconcilliatian (SIR} in place.
Monthly results of the SIR must be submitted to FPLIPA, Inc. by the SIR company.
3. All locations with existing contamination must have a mekns of leak detection that
~ will defied new discharges. Listed below are the Florida pEP Requirements:
a. Petro eum Storage Svsterti (tanks and piping): (1) Annual testing with
inventory control- Can only be used until Dec 22,1998 or 10 years after the date of
installation or last upgrade, whichever is later; or (2) Interstitial monitoring of tank and
integral piping of secondary containment systems.
b. Tan :Automatic tank gauging systems or Statistical Inventory
Reconcilliation (SIR) systems with a tank tightness test performed every three years.
c. Pressurized In a rat i in st : An approved automatic in-line teak
detector with flow restriction used with an annual tightn®ss or pressure test or an approved in-line
leak detector with electronic Clow shut-aff.
d. Suction Inter ! Pi ' S em : A single check valve installed directly
below the suction pump, provided there are no other valves between the dispenser and the tank;
or an annual tightness test. .
Sincere)
~..r
Wendell Harrison
President
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MEMORANDUM
MEMO TO: MARY ANN MARIANO, TOWN MANAGER
FROM: JACK LEE, UTILITIES DIRECTOR
DATE: MARCH 24, 1998
SUBJECT: UNDERGROUND DEISEL STORAGE TANK REMOVAL AND
REPLACEMENT
Dear Mary Ann:
All underground tanks nine years or older must be removed and replaced with a
double walled fiberglass or fiberglass coated tank by December 31, 1998. If
contamination from the tank is present and is reported before December 1998, then
cleanup is covered under FPLII'A with a $10,000 deductible. After December 1998,
the cleanup is at the towns expense. We have an ideal location at the plant to install a
new above ground tank, which according to our engineers, is the least expensive
option.
Please note: We did not find out about this requirement until December 9, 1997. I
have attached additional information for your review. The anticipated cost of this
project is close to $50,000. Please call if you have any questions.
Thank You,
a.c-~i W . ~-e-
JACK W. LEE
UT'ILIT'IES DIRECTOR
t
r ~.
Task Order No. ~
March 19, 1998
Limited Environmental Assessment Activities at
the WWTP Emergency Generator Diesel Fuel
Underground Storage Tank
Objective
The Town of Highland Beach (TOWN) has requested the services of CH2M HILL
(ENGINEER) to provide technical services for implementation of a limited Environmental
Assessment at the TOWN WWTP Emergency Generator Diesel Fuel Underground Storage
Tank (UST). These services are necessary in order to determine if petroleum contamination
in the soil and /or groundwater exists as a result of overfilling, overspills and /or leaks
from the UST. If contamination is discovered during the limited assessment activities, a
discharge notification form (DRF) will be submitted to the State as a claim under the State
cleanup program. State insurance coverage was verified (Facility ID # 509102593) through
Florida Petroleum Liability Insurance Program Administrators, Inc. (FPLIl'A). However,
FPLIl'A representatives did indicate that the policy needs to be renewed by Mazch 31,1998.
• FPLII'A acknowledged that an application for renewal was completed and submitted by
TOWN but renewal payment is still pending.
Since TOWN is already eligible under the state insurance program, a DRF claim would
serve as notice that site cleanup will be necessary. A confirmation letter from the State will
be submitted to TOWN acknowledging that site cleanup will eventually be conducted by
the State. The State confirmation letter would be received before UST removal and
replacement activities begin. No activity by TOWN with regard to site cleanup would be
required.
The services to be provided of the work will include the following:
• Monitor well Installation
• Soil Borings
• Soil Monitoring
• Laboratory Analysis
A detailed scope of work is included in the proposal attached.
Scope of Services
The ENGINEER will provide specific services to the TOWN in accordance with the
following task descriptions.
oFg/98079001 S/SET518.DOC
~•_ ~.
Task 1 -Conduct Limited Contamination Assessment
The limited contamination assessment activities will include the following services:
1) Total of two shallow depth monitor wells will be installed downgradient of the UST
location. The depth to water at this site is approximately 10 feet bls. Therefore, the well
will be installed to a total depth of approximately 18 feet with the screened interval from
8 to 18 feet bls. The well construction shall be PVC with a 10-foot screen slotted to 0.02
inches (20 slot). The wells will be installed flush to grade.
2) Four soil borings will be conducted around the vicinity of the UST. Two soil borings
will be conducted during the installation of the monitor wells. Two additional soil
borings will be conducted around the UST. Soil samples will be collected at 2 foot
intervals to the water table interface using asplit-spoon sampler.
3) Soil samples will be monitored with an Organic Vapor Analyzer (OVA) during the split-
spoon sampling activities.
4) Two laboratory soil samples will be collected at the interval showing the highest OVA
reading or at one foot above the water table interface. Laboratory analysis will include
EPA Method 8100 and FL-PRO.
5) Two laboratory groundwater samples will be collected from the monitor wells and
analyzed for EPA Method 610 only.
6) Three hand auger soil samples will be collected to the depth of the integral piping along
the length of the integral piping. Hand auger soil samples will be monitored using an
OVA.
TasK 2 -Prepare Letter Report
A brief letter report will be prepared summarizing the results and conclusions of the limited
assessment activities. The report will include a concentration table summarizing the
laboratory results, site map, and appendices containing detailed laboratory data and field
logs.
Should the TOWN elect to perform the Work under this task order, the ENGINEER will
provide such services only upon separate written Notice To Proceed from the TOWN. The
total compensation for all services rendered under this task will not exceed $2,757 for
expenses and $955 for salary costs. It is agreed to by the ENGINEER and the TOWN that the
guaranteed maximum compensation will be reduced by those portions of the amounts
stated above which are not authorized by a Notice To Proceed.
Assumptions
The scope of work prepared is based on the following assumptions:
• Drilling and laboratory services expenses will include a 10% markup.
• TOWN will review drawings of the UST construction and utility corridors with the
ENGINEER to confirm underground utility locations before field activities begin.
oFB/980790015/S ET518. DOC
s• .' 1 ,
i
Compensation
Compensation by the TOWN to the ENGINEER for the services described in this Task
Order will be in accordance with the Lump Sum method of payment described in Article
E.2.a of the Master Agreement dated Apri129,1997. The lump sum amount is $3,712. Costs
for Tank Industry Consultants are included as an expense cost which is summarized below:
Task Labor Hours Expenses Costs
1 9 $2,757 $3,312
2 5 $0 $400
Total
Schedule
$3,712
The estimated schedule to complete the field work will be one day. Laboratory analysis
will be completed within 10 days thereafter. Completion of the letter report will be
completed one week after receipt of the laboratory data.
Time from Notice
Task to Proceed
Field Work 1 day
Receive Lab Data 11 days
Complete letter report 16 days
•
The schedule may vary because delays in delivery of the lab data or other factors beyond
the control of the ENGINEER.
APPROVED BY:
TOWN OF HIGHLAND BEACH
BY:
Mary Ann Mariano
Town Manager
Dated this day of ,1998.
SUBMITTED BY:
CH2M HILL
BY ~ /w l • / W 1-Ci~~t~-r~~
Thomas M. M~Corr~ick, P.G.
Vice President and Area Manager
Dated this day of ,1998
DFB/980790015/SET518.DOC
•
Board rtf'~County Commissioners
Burt Aaronson, Chairman
Maude Ford Lee, Vice Chair
Karen T. Marcus
~I .~. Roberts
Warren H. Newell
Mary McCarty
Ken L. Foster
March 19, 1998
Ms. Mary Ann Mariano
Manager
Town of Highland Beach
3614 South q~e~yBoulevard
Highland B~, FL 33487
Dear
1,~ r U iJ~
~I1.
County Administrator
Robert Weisman, P E
Enclosed for your information is correspondence from FDOT to Randy Whitefield
of MPO and Randy's memo to the MPO Members regarding State Road A-1-A
Bicycle Facilities. It is self-explanatory.
Sincerely,
!~1!a^7
Comi
Palm
MM:adg
ner, D trict IV
h Co tv Commission
Enclosures
-An Equa! Opportunity A,((irmative Action Employer'
P.O. Box 1989 West Palm Beach, FL 33402-1989 (561) 355-2001 FAX: (561) 355-3990
printed on recycled paper http:llwww.co.palm-beach.fl.us
• Q
TO: MPO Members
v-A
METROPOLITAN PLANNING ORGANIZATION
OF
PALM BEACH COUNTY
~6G ~usrrahan Avenue Sua2 ~C' '.ve=; ~; ^~ 9aa.r -io~~Ca 33~s0E ?ei ~Sct ~ 68a-41?_
MEMORANDUM
FROM: Randy M. Whitfield, P.E.
Director
DATE: March 10, 1998
RE: State Road A-1-A Bicycle Facilities
There has been much discussion and concern recently regarding bicycle facilities on State Road A-1-
A in the south and central portions of Palm Beach County. Several municipalities have indicated
. opposition to bicycle paths and lanes through their jurisdiction. Some municipalities are pursuing
designation of A-1-A as a scenic highway through special legislation.
The MPO has adopted a Long Range Bikeway Facilities Concept Plan that set forth a series of
bicycle corridors constituting a large grid for bicyclists in Palm Beach County. The Plan identified
the oceanfront as the primary bicycling venue in the county with facilities to provide access to the
oceanfront azea. FDOT has also established A-1-A as the number one priority for constructing a
continuous bicycle facility, based on existing bicycle traffic and popularity.
The staff requested information from the Department of Transportation relative to requirements for
bicycle lanes, impact on adjacent landscaping and effects of scenic highway designation. The
attached response from FDOT addresses these issues.
FDOT standazds provide for afive-foot paved shoulder to be constructed within the roadway clear
zone. Since this area is to be free of obstacles, the addition of bicycle lanes should not impact
current landscaping. The A-1-A right-of--way will accommodate the roadway, paved shoulders and
the cleaz zone.
Florida Statutes currently provide for designation of scenic highways. The intent of the Florida
Scenic Highway Program is to preserve, maintain and protect cultural, historic and scenic routes on
the State Highway System for vehiculaz, bicycle and pedestrian travel. This program was created
to provide a consistent program and replace the use of special bills for individual designation of
roadways.
... ~.
.~
FLORIDA
oor~anon
a
Mr. Randy M. Whitfield, P.E.
Metropolitan Planning Organization
of Palm Beach County
160 Australian Avenue, Suite 201
West Palm Beach, FL 33406
Deaz Mr. Whitfield:
SUBJECT: State Road A-1-A Bicycle Lanes
. ..~
RFCFn~~ ~Y
••;~.^ ~r^arnza6on
FEB 2 4 1998
Thank you for the opportunity to clarify the issues regarding bicycle facilities, landscaping, and
scenic highways. This letter is in response to your letter of February 5, 1998 regazding future
improvements to State Road A-1-A in the Town of Ocean Ridge.
• Current Florida Department of Transportation standards call for the construction of 1.5 meter
(5 foot) paved shoulder along all state roads having a rural typical section whenever they aze
resurfaced or reconstructed. Design standards call for any vegetation or structures to be outside
the clear zone azea. ~ Bicycle shoulders can be constructed within the clear zone and aze not as
wide as the cleaz zone. Therefore, bicycle shoulders by themselves will not impact any
landscaping nor increase the cleaz zone width. The current mitimum right-of -way along A-1-A
in Ocean Ridge is 50 feet, which will accommodate a two lane road, 1.5 meter (5 foot) paved
shoulders on each side, maintain the existing sidewalk, and provide the required cleaz zone. The
design of the resurfacing project in this azea has not begun and no plans are available at this time.
State Road A-1-A is the District's number one priority for construction of a continuous bicycle
facility based on the popularity of this route with bicyclists, as evidenced by the~existing bicycle
traffic. The provision of safe facilities for all users of the State Highway system, motorists,
bicyclists and pedestrians, is the Department's most important goal. The Department has and
will continue to actively coordinate with the towns and cities along A-1-A to achieve the best
balance between the goals of safety and that of preserving the quality of the scenic environment.
Beginning in 1993, the Department implemented the Florida Scenic Highway Program under
Florida Statute 335.093, which is intended to preserve, maintain, and protect a part of Florida's
cultural, historical, and scenic routes on the State Highway System for vehicular, bicycle, and
pedestrian travel. This designation is arrived at through community-based consensus and
partnerships, and would still allow the Department of Transportation to make needed
improvements to the roadway in accordance with the Corridor Management Plan. We encourage
DEPARTMEI~IT OF TRAI~ISPORTATI01~
laoo wPST co~RCUC. sovLevARD „a,,~„ wa ~
PORT LAUDERDALE. FLORIDA 33109-3431
(9S4) 7T7~S93 ~~
DIVISION OF
PLANNQ~iG AND PROGRAMS
February 19, 1998
® RSC'ICl°0 p' ,
:,, ~ ~..
_,
Mr. Randy M. Whitfield, P.E.
February 19,1998
Page 2
the communities along A-1-A to contact the District Four Scenic Highway Coordinator, John
Anderson, at (954) 777-4649 for more information.
Prior to the implementation of the Florida Scenic Highways Program, several routes were
designated by the Florida Legislature as State Historic Highways. These routes were selected on
a case by case basis and evaluated independently without unified criteria. The legislative bill
must list the properties, view, trees, etc., that are being protected. A list of restrictions must be
specified in the bill and also the permissible activities. Depending on how the bill is written, it
could prevent needed roadway improvements from occurring. The Florida Scenic Highway
Program was created to replace this prior method of individual designation with a consistent,
statewide program to manage Florida's intrinsic resources. It is for these reasons that the
Department encourages participation in this new program.
We hope that this letter has addressed your questions about the issues involved. If you should
have any questions please contact Ms. Beatriz Caicedo-Maddison, at (954) 777-4336.
Sincer
- ~-
o esbeck, P.E.
District Director
Planning and Programs
cc: Gus Schmidt
Beatriz Caicedo-Maddison
John Anderson
File