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1998.07.07_TC_Minutes_Regular~.. TOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION MEETING REGULAR MEETING Tuesdav, July 7, 1998 _ 1:30 P.M. Mayor Arlin G. Voress called the Regular Meeting to order in Commission Chambers at 1:30 P.M. Acting Town Clerk Jane Dillon called the roll. The Mayor, Vice Mayor Thomas J. Reid, and Commissioners David Augenstein, Michael W. Hill and John J. Sorrelli were present. Town Attorneys Thomas E. Sliney and Larry Corman, and Acting Town Manager Doris M. Trinley were present, as well as members of the general public. Pledge of Allegiance was given, and roll call taken. ADOPTION OF AGENDA Hearing no objection, the Agenda was amended to move the Regular Business/Items Left over which consisted of the Consideration of Conceptual Approval re Ramses Castle Corp. and the Proposed Agreement with Palm Beach County re Mitigation Strategy, to be heard after Public Comments and Requests. APPROVAL OF MINUTES Upon MOTION by VICE MAYOR REID/COMMISSIONER AUGENSTEIN, the following sets of Minutes were unanimously approved: May 26, 1998 - Workshop Meeting June 02, 1998 - Regular Meeting June 09, 1998 - Public Hearing/Special Meeting PUBLIC COMMENTS AND REQUESTS Jose Echeverria, 1112 Russell Drive, in his capacity as Coordinator of the Turtle Program, presented an update on the turtles with the following facts presented: 671 nests this season; 366 false crawls; an indication of more greenback turtles this year, but with a decline in leatherback turtles. Harold R, Hagelman, 4748 S. Ocean Blvd., expressed his sorrow in the toll the fires in the state have taken, and is thankful that our area has not been affected. He asked for a moment of silence for the people who have suffered from this situation. ~, .. ~. Tow Commission July 7, 1998 Reg lar Meeting Minutes Page 2 May r Voress introduced Helene Wetherington, Planning Manager with the Department of Public Safety Engineering Management Division, who presented the Proposed Agreement with Palm Beach County re Loc 1 Mitigation Strategy. Due to the fact that the costs of dis sters is rising, this increases the need for developing this pro ram. Highland Beach is eligible for $15,000 to develop its own str tegy, and Palm Beach county would hire the contractor to do the pre story work. The County would contract with Treasure Coast Reg onal Construction who would sub out to CSA (Continental Shelf Ass c.) Examples of strategies might be elevating the lift sta ion, hurricane shutters, maintenance of ditches, elevate roads, bri ges, etc. Although the Town is not obligated to participate, it ay impact us should we need state funds for disaster recovery. Aft r hearing the issues involved, Mayor Voress asked Ms. Wet erington to send the Commission copies of the agreement for the r review. The Ramer Castle Corporation project was given conceptual approval to ove to the Planning and Community Appearance Boards for their rev ew and recommendations. Mayor Voress asked that the Boards' Cha rs report back to the Commission in detail, specifically add essing the eight "variance items" requested, and present their • Boa d's determination of same. Vic Mayor Thomas J. Reid thanked the Commission for their support in he formation of an Ad Hoc Committee to study the Cody report, whi h is a guide to the overall view of the Town Government. Vice May r Reid stated that the committee would most likely need six mon hs to review the report and its recommendations. The members sha 1 receive 25.00 per seating. Vice Mayor also requested the pre ence of the Town Attorney at the start-up organizational mee ings. The Commission made a motion approving the appointment of n Ad Hoc Committee to be construed with the responsibilities as set forth. (Copy of Vice Mayor Reid's report attached hereto and mad apart of these minutes.) Vic Mayor Reid expressed concern on the safety of the turtle nests .from a 4th of July party in Town. Ms. Trinley stated that she was informed there was no disturbance of any turtle nests in that area. Commissioner David Augenstein noted an article in the newspaper stati-~g that by the year 2006 all pine trees should be removed from the A1A roadway. He would like to find out who mandated this action, and Ms. Trinley was asked to investigate this situation. Commissioner Augenstein advised that the installation of the outdoor drinking fountain has been completed. ~~ ,~ .,. Town Commission July 7, 1998 Regular Meeting Minutes Page 3 Commissioner Michael W. Hill had no report. Commissioner John J. Sorrelli referenced the recent fire scare in the State, and suggested that the Town look into afire safety team to organize preparations, should there be a disaster of that nature. The Commission concurred on having this looked into. Commissioner Sorrelli also noted the many complaints on the sanitation department, and the "mess" that is left after picking up recycleables, notably papers scattered on the ground. He asked for a meeting with BFI management to discuss. Mayor suggested Commissioner Sorrelli and the Acting Town Manager meet on this issue. Mayor Arlin G. Voress stated that Delray fire personnel have been helping with the recent state fires, offering their personnel and tank wagon equipment. Mayor Voress stated that he "salutes the people of Delray who have been willing to part with some of their equipment and assume the cost of taking it up there and helping the people of South Florida." REPORTS - TOWN ATTORNEY • Town Attorney Thomas E. Sliney had no report. REPORTS - TOWN MANAGER Acting Town Manager Doris Trinley had no report BOARDS AND COMMITTEES The Board Action Report for June was accepted as information. Monthly Board Meetings for July were read into the record. PROPOSED ORDINANCES AND RESOLUTIONS 1) A Resolution providing for the appointment of an Acting Town Manager and an Acting Town Clerk was approved by unanimous vote. 2) A Resolution requesting a portion of the County Emergency Medical Service Grant Award Program Funds was approved by unanimous vote. Upon MOTION by COMMISSIONER AUGENSTEIN/VICE MAYOR REID, the following consent agenda items were approved. 1) 2) 3) 4) • Changes to ICMA 401 Retirement Plan Interlocal Agreement re unlicensed contractors Adelphia Lease Agreement '~`~mporary suspension of "Tree City USA" and solicitation of new plantings or existing trees - Greening of AlA Town Commission • Regular Meeting Minutes ADJOURNMENT July 7, 1998 Page 3 There being no further business to come before the Commission at this time, Mayor Voress adjourned the Regular Meeting at 2:40 P.M. upon MOTION by COMMISSIONER AUGENSTEIN/VICE MAYOR REID. jpd APPROVE: Arlin G. Voress, Mayor 4 Thomas J. Reid, Vice Mayor ~~ ~, David Augenstein ommissioner • ichae Hull Commissioner \_. Jo n J. S eli, Commissioner ATTEST : ''Z~ ~ ~ /~ DATE : z ~ ~ ~cf` TC070798.MIN • The following Motion was Town Commission Regular report re .formation of a Committee. (acting Town negelected to put Motion made at the July 7, 1998 Meeting under Tom Reid's n Ad Ho.c (Cody Report) Clerk Jane Dillon in Minutes.) The following MOTION was made by Commissioner Hill/Commissioner Sorrelli: AN AD HOC COMMITTEE CAN BE APPOINTED CONSISTENT WITH THE PIIRPOSE AND RE- SPON5IBLLITIES AS SET. FORTH BY THE VICE MAYOR, AND TO GET STARTED ON THIS. MOTION met with unanimous vote. •~' . .. • Thomas J. Reid, Vice Mayor Town Co~nission Meeting July 7, 1998 Again I thank the Coimnission for its full support in authorizing the Cody Report and the continued effort being made to review (1> the Town government and (2> the Town's code, pot icies and procedures. I have proposed that the Cody Report be considered as a guide or springboard into the overall review of the Town government. Incidentally, our government is not strictly a Coimnission-Manager form of government, nor is it strictly a Co~mnission-Administrator form of government. We have a hybrid somewhere between these two forms of government. This has come about because the areas of policy making and day to day administration activities have become blurred in material ways. It is my position that the Coimnission as the body elected to govern the Town holds a 11 fina 1 authority except as may be delegated by the Town Code and is singularly responsible to the Town citizens for the success • or failure in the functioning of the Town government. In furtherance of my request to form an ad hoc overview conuni ttee, I shall present a list of proposed members and a statement of the purpose for such a coimni ttee. I further suggest that after the present work is done (probably in 6 months> that the coimnittee remain in existence at the disposal of the Coimnission for the purpose of dealing with such changes to the Town's policies and procedures as may arise and for education of the public and newly elected Town officials as may be appropriate. In order to avoid criticism of any sort, all meetings will be public meetings (timely posted as to date and time). The meetings will be recorded and minutes prepared. A quorum shall consist of five members. Should a matter require a vote, a simple majority carries. Minority reports will be accepted. I will act as temporary chairman and planner until such time as the co~nittee chooses otherwise and nominates and elects a permanent sitting chairman and vice chairman. Should a member .. withdraw from the committee, the Commmiss ion wi 11 seek out and approve a replacement member. The present committee can nominate the replacement to the Commission. I strongly favor the Town advisory boards and volunteer services as, first a b less ing to the Town and second, training program for future members of the Town government. I don't believe that it escapes many people's attention that of recent times the questions of who's in charge and who is responsible at Town Hall have come up more than once. L~ RESOLUTION NO. 716 A RESOLUTION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, PROVIDING FOR THE APPOINTMENT OF AN ACTING TOWN MANAGER AND AN ACTING TOWN CLERK. WHEREAS, at a Special Meeting held June 9, 1998, the Town Commission, on roll call, voted unanimously to pass the following Motion: THE TOWN COMMISSION HEREBY MOVES THAT DUE TO THE TOWN MANAGER'S ABSENCE, AND PURSUANT TO SECTION 2-50 OF THE TOWN CODE, THAT THE TOWN CLERK BE APPOINTED THE ACTING TOWN MANAGER IMMEDIATELY, TO PERFORM ALL DUTIES OF THE TOWN MANAGER UNTIL FURTHER NOTICE BY THE TOWN COMMISSION, AND THAT THE CURRENT TOWN MANAGER BE RELIEVED OF ALL DUTIES; and WHEREAS, at the same Special Meeting the Town Commission agreed that other personnel changes might be necessary to accommodate the Acting Town Manager position; and WHEREAS, the Town Commission considered these actions necessary in order to ensure the continued smooth operation of the Town Manager and Town Clerk Departments, and to maintain a high level of quality in the delivery of service to the citizens of Highland Beach. NOW, THEREFORE, BE IT RESOLVED by the Town Commission of the Town of Highland Beach as follows: That as of June 9, 1998, and until further action by the Town Commission, Town Clerk Doris M. Trin/ey serve as Acting Town Manager, and Deputy Town Clerk Jane P. Dillon serve as Acting Town Clerk. Done by the Town Commission of the Town of Highland Beach, Florida, this 7th day of July .1998, and effective retroactively fo June 9, 1998. _----~ 1 2 /" ARLIN G. VORESS, MAYOR ATTEST.• Jane P. Dillon Acting Town Clerk RESOLUTION NO. 717 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, REQUESTING A PORTION OF THE COUNTYEMERGENCY MEDICAL SERVICE GRANT AWARD PROGRAM FUNDS. WHEREAS, the Cify of Delray Fire and Emergency Medical Services Department represents the Emergency Medical Service interest of the Town of Highland Beach; and, WHEREAS, the City of Delray Beach Fire Department is requesting Pro-Rata grant funding for four (4) semi-automatic electronic defibrillators; and, WHEREAS, the City of Delray Beach Fire Department is eligible to receive funds collected by the Emergency Medical Service Office, pursuant to Florida Statutes, Chapter 401.113; and, WHEREAS, these funds are to be used to expand and improve the City's level of emergency medical care to the citizens of the Town of Highland Beach and will enhance the emergency medical service operation; and, WHEREAS, these funds are to be spent on equipment or services not budgeted through the City of Delray Beach and would be unavailable otherwise; NOW, THEREFORE, BE /T RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AS FOLLOWS: SECTION 1. That the Mayor of the City of Delray Beach, Florida, is hereby authorized to execute all documents which are necessary to complete the request for funding from the County Emergency Medical Service Grant Award Program. PASSED AND ADOPTED in Regular Session this 7thday of July 1998. Arlin G. Voress, Mayor ATT T.• ~~-~ D ris M. Trinley, CMC own Clerk •