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1998.08.25_TC_Minutes_Workshop.. TOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION MEETING WORKSHOP MEETING Tuesday, Auaust 25, 1998 1.30 p m Mayor Arlin G. Voress called the Workshop Meeting to order in Town Commission Chambers at 1:35 p.m. Acting Town Clerk Jane Dillon called the roll. The Mayor, Vice Mayor Thomas J. Reid and Commissioner David Augenstein were present. Michael W. Hill and John J. Sorrelli were absent. Also present was Town Attorney Thomas E. Sliney, Acting Town Manager Doris M. Trinley, and members of the general public. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA Hearing no objections, Mayor Voress declared the Agenda accepted as presented. 98.1 PUBLIC CONII~iENTS AND REQUESTS The following residents addressed the Commission: • Jose Escheverria, 1112 Russell Drive, in his capacity as Coordinator of the Turtle Program, stated that as of the end of July the total count on turtle nests was 1043, with 912 being loggerheads, 122 greenbacks and 9 leatherbacks. This does not include the 609 false crawls. Mr. Escheverria thanked all the volunteers for their help this turtle season. Harold Hagelman of 4748 S. Ocean Blvd. expressed his gratitude to the Town Commission and their hard work both at the Town Hall and at home, and that a thank-you was not enough. Mr. Hagelman felt the Commission should be awarded for the work they are doing, with an increase in wages. He suggested a committee be formed to research and make recommendations regarding same. Mayor Voress stated that the elected officials of the Town of Highland Beach serve as a community service and as an obligation to the community in which they live and to participate in the way of life in the community. Mayor thanked Mr. Hagelman for his tt~YOUghts . Report by Ad Hoc Committee Chairman Victor P. Hadeed. Mayor Voress stated that this report is a recommendation to the Town Commission r_egar~ir~g four issues: 1) That the form of Town Government be maintained as a Town Commission/Town Manager form of government 2) That a requirement in the position of Town Manager state that there be a distinct separation of responsibility with respect to the Town Town of Highland Beach August 25, 1998 • Workshop Meeting Minutes Page 2 of 5 Commission and Town Manager 3) That the tenure of the Town Manager be at will and 4) That compensation and severance pay be reconsidered. Therefore, three changes need to be amended in the Town Charter, Sec. 2. O1 (31) , and code section 2-47 (b) and 2-47 (d) . Attorney Sliney is in the process of concluding these amendments, and they will be presented at the Regular Commission meeting on September 2. 98.1 (a) SPRINT PROPOSAL RE INSTALLATION OF TELECOMMUNICATIONS EOUIPMENT Sprint representatives Mr. Jerry Martin and Mr. Chris were present. Attorney Sliney presented concerns re the following items: Premises and Use That the 20-30 feet used would not be adjacent to the (water) tower, but within the maintenance building. Therefore Exhibit A and B would need to be revised. That should the Town not allow the use of an antenna tower, the antennas be moved to a monopole at Sprint's expense after approval by the Town. That the Town may allow other residents to be "co-tenants", of which Sprint states is allowable, but they would need to address an additional revenue stream, should this occur. • Term and Renewal Mayor Voress was greatly concerned with the requested 25 year lease, stating that technology more than likely will change over the years, the Town will be built out within the next five years, and its needs most likely will change. That a 25 year lease is not feasible in this regard and feels very reluctant to approve an agreement which would allow Sprint to be here at their own discretion. In order to allow more Town rights, Mayor Voress recommended a ten year lease be granted, and reviewed in 5 year increments. Mr. Sliney stated that the Town needs to address how each renewal term would be handled. Termination Attorney Sliney asked that this section be clarified to restate that the Town is not required to return any prepaid rent no matter what circumstances Sprint may terminate their lease with the Town. Sprint must remove any equipment they installed at time of +,:ermination. Indemnity and Insurance Mr. Sliney will ask the Town's Insurance Advisors to review this clause: Taxes Tax&Q are a passthru and Sprint will pay same for their personal property and equipment. Town of Highland Beach August 25, 1998 Workshop Meetincr Minutes Page 3 of 5 It was confirmed that Sprint will install their base and equipment prior to the new maintenance facility being constructed next to, around, or separate from same. The antenna is a free standing (open air) structure, and Sprint will pay their own electric bill. The public is assured of no danger from the operation of this system. Mayor Voress asked Sprint to review their site plans with Building Official Bob Dawson, in conjunction with the Town's plans for expansion of the maintenance building. Commission will review at their next Workshop meeting. Mayor Voress asked for public comments regarding Sprint proposal. Mr. Hagelman, as a Member of the Planning Board, recommended that the Planning Board look at this issue with recommendation to the Town Commission. Mayor stated that the Commission will take his request into consideration. Judy Lupo, President of Casuarina, stated that she felt this would be an excellent opportunity for the Town to take. The Town Commission will re-address the Sprint proposal at its September Workshop Meeting, and then again at its October Regular Meeting. • 98.2 BOARDS AND CONII~IITTEES It was noted that there were no Board vacancies. Correspondence was received from the Planning Board regarding recommendation of of the proposed 1998 Comprehensive Plan Amendments. Jim Park was available to speak on subject amendments, noting the amended areas were 1) housing, 2) land use 3) transportation and 4) capital improvements. Town attorney will look into these requirements with the Town Manager. At the next regular meeting a Public Hearing meeting date will be scheduled. 98.3 PROPOSED ORDINANCES AND RESOLUTIONS AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, TO EFFECT A TAX LEVY BASED UPON THE 1998 TAX ROLL OF THE TOWN OF HIGHLAND BEACH. (first reading 8/4/98; published 8/25/98) AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, " FLORIDA, APPROPRIATING FUNDS FOR THE FISCAL YEAR 1998/1999, BEGINNING OCTOBER 1, 1998 AND ENDING SEPTEMBER 30, 1999. (first reading • ~,. 8/4/98; published 8/25/98) Town of Highland Beach August 25, 1998 • Workshop Meetinct Minutes Pacie 4 of 5 Mayor Voress stated that a Public Hearing will be held at 5:Olpm on Sept. 4 for any input on the tax rate and expenditure of same, and again on Sept. 15 at 5:Olpm to adopt the tax rate of 4 mils and to allow the expenditure of those monies as required by state statute. MISCELLANEOUS - ITEMS LEFT OVER The following sets of Minutes were considered and moved to the September 2 Regular Meeting for further consideration and possible approval: July 28, 1998 - Workshop Meeting July 28, 1998 - Special Meeting August 04, 1998 - Regular meeting August 04, 1998 - Public Hearing/Special Meeting Mayor Voress noted that due to election day on the 1st of September, the Commission meeting will be moved to Wednesday, Sept. 2, 1998 at 1:30 p.m. REPORTS - TOWN COMMISSION Vice Mayor Thomas J. Reid thanked Jose Escheverria for an article from a Highland Beach newspaper dated January 19, 1981. Vice Mayor Reid asked the residents to note on their newly received tax bill . that it should be appreciated that our city tax is less than 20% of the total tax bill. Coamnissioner David Augenstein had no report. Mayor Arlin G. Voress stated that the storage tank has been painted inside and put back into service. Jack Lee, utilities director, has written a letter to Mr. .Richard Hasco, Director of Environmental services in Delray, thanking them for their cooperation during this process. The Mayor reminded the residents that the First Primary election is on Tuesday, September 1, and encouraged all to'come out and vote. Mayor Voress referenced an article from the Palm Beach Post which talked about the growth of the population in Palm Beach County, and the growth in Highland Beach during this same time period, from 3209 to 3996, or 5.8%. Mayor offered statistics on several other town, and stated how Palm Beach County is growing quickly, as is being seen in the need for more highways and other infrastructures . Mayor Voress stated that as of Friday, August 28, the Town's search for a Town Manager will be formerly advertised in the Florida League of Cities Newsletter. The application period will close at the end o£ September. Applicants will be selected the first part of Octoper, and utilizing the Range Rider Program, 4-5 applicants ~~.ll b~ selected for interviewing by the Town Commission. . LJ Town of Highland Beach August 25, 1998 Workshop Meeting Minutes Pane 5 of 5 REPORTS - TOWN ATTORNEY Mr. Sliney reviewed the CH2MHILL Contract for work on Ground Storage Tank but felt it was not specific to a particular project, and he would like any contracts or agreements to be more specific with numbers and dates included. This Contract is considered moot, as The Mayor said a more specific contract will be prepared. REPORTS - TOWN MANAGER Acting Town Manager Doris Trinley reported on the following: 1. Amendment to the Gee and Jenson contract, requesting a $3,000 addition in preparation of the current amendments to the Comp. Plan, which was requested by the DCA, and recommends approval by the Town Commission for this $3,000 request. 2. CH2MHi11's request for $14,968 to implement the cost of Year Two projects, and recommends the approval by the Commission of Task Order No. 8 for said amount. Mayor Voress suggested that the Amendment for Gee & Jenson and Task Order No. 8 be placed on the consent agenda for the September 2 Regular Meeting. 3. Ms. Trinley stated that due to the First Primary Election on Sept. 1, the Town Commission Regular Meeting will be held Sept 2, at 1:30 p.m., as per provisions of section 228 of the Town code. With no further business to come before the Board at this time, MOTION to adjourn was made by COMMISSIONER AUGENSTEIN/COMMISSIONER REID at 2:45 p.m. APPROVE: ~"'~-r Arlin G. Voress, Mayor r~ r .:.. j- d"~ cam. ' u ~ th.. David Augenstein, ommissioner ~~~ -- sent Jo J. Sore Commissioner ~.~, _ ~ Thomas J. Reid, Vice Mayor absent Michael W. Hill, Commissioner DATE : Q ATTEST : ~ uJ `~~