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1999.06.29_TC_Minutes_Workshope .` TOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION MEETING WORKSHOP MEETING Tuesdav, June 29, 199 1.30 p m Mayor Thomas J. Reid called the Workshop Meeting to order in Town Commission Chambers at 1:35 p.m. Deputy Town Clerk Jane Dillon called the roll. The Mayor, Vice Mayor Michael W. Hill and Commissioners John J. Sorrelli, Paul R. Kane and Robert L. Lowe were present. Also present was Town Attorney Thomas E. Sliney and members of the general public. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA Mayor Reid amended the agenda to state that minutes for approval would be at the July 06, 1999 meeting. Commissioner Sorrelli seconded to accept the amended agenda. 99.1 PUBLIC COMMENTS AND REQUESTS There were no public comments to be heard. 98.2 BOARDS AND COMMITTEES It was noted that there were no Board vacancies. Correspondence was received from the Financial Advisory Board re Salary Survey, with recommendation that the Town Commission approve reclassification and compensation, and that the Town Commission consider an increase of the Town Manager's salary. Mayor Reid made recommendation that the Commission consider a small increase to the employees who were within their range but not initially considered for an increase, and that Mr. Saag's salary be increased to $60,000. Commissioner Lowe made recommendation that the eleven employees not considered for a reclassification receive a 3% increase. It was noted that 4 of the 11 are at the top of their range, and would receive an excel payment. (recommendation attached hereto and made a part of these minutes.) This issue was moved to the July 6 Consent Agenda. 98.3 PROPOSED ORDINANCES AND RESOLUTIONS Town of Highland Beach June 29, 1999 S Workshop Meeting Minutes Page 2 of 5 1) A RESOLUTION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, REQUESTING A PORTION OF THE COUNTY EMERGENCY MEDICAL SERVICE GRANT AWARD PROGRAM FUNDS. 2) A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, URGING THE STATE OF FLORIDA TO CREATE A NO-WAKE ZONE WITHIN THE BOUNDARIES OF THE TOWN OF HIGHLAND BEACH. At Commissioner Hill's suggestions, Attorney Sliney will revise wording in resolution No. 2. Resolutions were moved to the July 7 Regular Meeting Agenda. MISCELLANEOUS - ITEMS LEFT OVER 1) The following sets of Minutes were considered and moved to the July 06, 1999 Regular Meeting for further consideration and possible approval: May 25, 1999 - Workshop Meeting • June Ol, 1999 - Regular Meeting 2) Declare library shelving as surplus materials pursuant to Section 274.05 Florida State Statues, and authorize Town Manager to dispose of accordingly. Mr. Saag stated that notification of sale of shelving was sent to all Palm Beach County municipalities, therefore fulfilling obligation to sell locally. As he received no response, Mr. Saag contacted the Town of Dundee in Polk County, who expressed an interest in purchasing said shelving for the quoted price of $8,000. Mr. Saag asked the Commission to discuss if they would like to sell to Dundee, or donate shelving locally. The Commission agreed that Mr. Saag could sell to Dundee, and placed issue on Consent Agenda for the July 7 Regular Meeting. REPORTS - TOWN COMMISSION Commissioner Robert L. Lowe - No Report. Commissioner Paul R. Kane, Sr. - Commissioner Kane discussed the many homes in Town which exceed the height code restrictions, noting that the DEP will have a voice in anything built east of the CCCL. Photos are available of several of the high homes built. CH2MHILL is preparing its final report re the water treatment facility, and will present at the August 31 Workshop Meeting. Town of Highland Beach June 29, 1999 Workshop Meeting Minutes Page 3 of 5 Mayor Reid expressed concern on the distribution of memorandums to the Town Commission by a Commission member, on a timely basis in order not to subject the Commission to the Sunshine law. Attorney Sliney stated that he did not see a problem with distribution of any correspondence whether it be a week or a day prior to a Town Commission meeting, as long as the Commission does not discuss the issue until a meeting. Therefore, the Mayor documented for the record, that without fear of being reprimanded, anything that may be presented to another Commission member in writing, is with the understanding or footnote that it is not be discussed until the Commission Meetings. Commissioner John J. Sorrelli - Commissioner Sorrelli inquired about the request submitted to the DOT re lowering of the speed limit in Town. Mr. Saag responded that he has not received a response from the DOT as of yet, but will contact them and inquire if any action has been taken on request. Commissioner Michael W. Hill - No Report. Mayor Thomas J. Reid - With a supplement to the Salary Survey, Mayor Reid made recommendation that the Town Commission have a raise, but because it is a Charter question, asks that the Town • Attorney obtain a reading on the State Statutes, Sec. 3.05, salaries, whereby Commissioners and Mayors are restricted; how one can amend it, and when was last increase in Commission's salary. Mayor Reid stated he had a survey conducted of other towns, of which results showed a wide range of salaries among Mayors and Commissioners. With all this in mind, Mayor Reid proposed that the Commission receive an increase. REPORTS - TOWN ATTORNEY - Re Commissioner Kane's survey, Mr. Sliney pointed out one clarification, that Ocean Place Estates is actually a multi-family district and to factor that in when the Commission is considering the height issue. Initially there was going to be two high rises, but as part of the settlement, it was agreed to build single family homes. REPORTS - TOWN MANAGER - Mr. Saag presented a proposal from Coastal Planning & Engineering, Inc., in that for $4,500 they would examine and report to the Town their findings and recommendations on subject beach nourishment. Mr. Sliney stated that the time of completion and time for payment was not addressed in subject proposal, with Commissioner Hill noting that time of starting project was not addressed either. There was lengthy discussion re this proposal and the need for beach nourishment, with Commissioner Sorrelli asking what we could be told that we don't already know. Attorney Sliney felt a study would support need for nourishment or not and give the Town a comprehensive study. Commissioner Hill suggested it would be a • Town of Highland Beach June 29, 1999 Workshop Meeting Minutes Paae 4 of 5 perfect ballot issue for either a bond or a tax increase. Mayor Reid reminded the audience that the Town has several upcoming expenses to keep in mind; i.e. new water plant; sewer upgrades. Mr. Sliney answered Mr. Bell's concern on how public money can be spent on private beach, as Hillsboro Beach must have gone through an assessment program to accomplish their beach nourishment. Resident Jean Ellis read into the record her concerns regarding beach nourishment. Mr. Robert Baron, who for a living does dune restoration for individual home owners, claims that it needs to be done on a larger scale than individual homes. Mr. Baron stated that he urges the Town to go ahead with proposal in order to obtain an analysis of what may or may not need to be restored. Resident Muffy Liebler (4115 S. Ocean) felt the issue should go to a ballot vote before approving a survey. Jose Escheveria was asked if additional, or too much sand would affect the sea turtles, of which he stated that Tallahassee would need to make that decision. Mr. Bell reminded the Commission that an independent study re the westward movement of the CCCL was conducted six years ago, funded by individual residents. He felt this new study should be conducted in the same manner, by the residents who feel strongly about the beach nourishment. Commissioner Lowe supported Mr. Bell's opinion stating that a referendum is called for, or let residents who favor this provide funding for same. Mayor Reid stated that the first report ended up costing $10,000, and Commissioner Sorrelli requested seeing subject report before making any decision. After discussion, Mayor Reid thanked those who expressd opposition and in favor of proposal, and that neither side chastised the other. Mayor stated that this issue would go be moved to the July 7 Regular Meeting Agenda. With no further business to come before the Board at this time, MOTION to adjourn was made by COMMISSIONER HILL/COMMISSIONER SORRELLI At 3:30 p.m. r 1 LJ Town of Highland Beach June 29, 1999 Workshop Meeting Minutes Page 5 of 5 APPROVE: `yam ~ A ~ A Thomas J. Reid, Mayor Michael Hill, Vice Mayor ~a ohn J. S elli, Commissioner ~~~~~ ~ _ Robert L. Lowe Commissioner DATE: O ATTEST: `, „~ ,,^. v Paul R. Kane, Commissioner • I would like to recommend that the 11 employees who are not scheduled to have their •~ positions reclassified each receive a 3 percent increase in pay, while remaining in the same grade. The Town Manager has informed me that three of these 11 employees are at the maximum salary allowed by their grade, so I recommend that those three employees receive a three percent excel payment. The total financial impact of this recommendation is $7,391 additional dollars. •