1999.07.27_PB_Minutes_Workshop`tI ~ s
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TOWN OF HIGHLAND BEACH, FLORIDA
MINUTES OF TOWN COMMISSION MEETING
WORKSHOP MEETING
Tuesdav, Julv 27, 1999 1.30 P M
Mayor Thomas J. Reid called the Workshop Meeting to order in
Commission Chambers at 1:30 P.M.
Town Clerk Doris Trinley called the roll. The Mayor, Vice Mayor
Michael W. Hill, and Commissioners John J. Sorrelli, Paul R. Kane
and Robert L. Lowe were present.
Town Attorney Thomas E Sliney and Town Manager Ben Saag were also
present, as were members of the general public.
After Roll Call the Pledge of Allegiance was given.
1. ADOPTION OF AGENDA
Hearing no objection, Mayor Reid declared the Agenda adopted as
presented.
2. APPROVAL OF MINUTES
The following sets of Minutes were moved to the August 03, 1999
Regular Meeting Agenda for further consideration and possible
• approval:
June 29, 1999 - Workshop Meeting
July 06, 1999 - Regular Meeting
3. PUBLIC COMMENTS AND REQUESTS
Turtle Coordinator Jose Echeverria (1112 Russell Drive) gave an
update on nestings (500+).
Victor Hadeed (3201 S. Ocean Boulevard) commended Police and Fire
Rescue personnel on their response to a recent water sprinkler
problem at the Beach Walk East condominium. At Mayor Reid's
request, Town Manager Saag will acknowledge this action to the
departments.
Bill Paul (1126 Russell Drive) noted that BFI/Recycables personnel
had ignored removal of large cartons from his property; he was
assured that the Town Manager is handling ongoing problems with
BFI.
Felix Goldenson (3224 South Ocean Boulevard) asked for information
regarding the proposed county park in the south end of Town. Mayor
Reid, Town Manager Saag and Town Attorney Sliney joined in the
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' Minutes of Town Commission Workshop Meeting
July 27, 1999 Paae 2 of 5
• discussion, with it being noted that the county will develop the 5+
acre park within the next two (2) years, modeled along the lines of
Atlantic Dunes Park in Delray Beach (just north of Linton Boulevard
on AlA), with the east (ocean) side of AlA being kept as natural as
possible, and parking facilities for approximately 140 vehicles
constructed on the west side of AlA.
Horace Leng (1128 Russell Drive) had questions regarding the
construction cranes and number of allowable "open house"signs
answered to his satisfaction.
Eula Bresnahan (3310 South Ocean Boulevard) requested that the
portable toilet facility at the construction site at 2362 South
Ocean Boulevard be moved to a more discreet position.
Talent Bank Applicant John Pagliaro was interviewed immediately
following Public Comments.
OCEAN GRANDE PRESENTATION
Developer Jeff Norman explained his request for an amended site
plan, saying the purchasers of lots 8, 9 and 17 had requested
additional footage from available common areas, which would be used
' only for landscaping/pavers, etc. After discussion, it was agreed
Attorney Sliney would prepare the necessary amendment to the
Settlement Agreement and approval of the request was moved to the
• August 3 Regular Meeting Consent Agenda. (A copy of Mr. Norman's
attorney's letter, as well as a proposed amendment to the site plan
are attached hereto and made part of these Minutes.)
99.2 BOARDS AND COMMITTEES
Vacancies•
One (1) each vacancy was noted on the Board of Adjustment, Code
Enforcement, Financial Advisory and Planning, with Victor P.
Hadeed, Harold B. Cohen, Felix Goldenson and S. Myron Browner
respectively being eligible for reappointment.
Correspondence•
The Financial Advisory Board recommendation that the 1999/2000
Expenditure and millage rate be approved was accepted as
information (attached to and made part of these Minutes).
99.3 PROPOSED ORDINANCES AND RESOLUTIONS
AN ORDINANCE AMENDING SECTION 3.05 OF THE CHARTER OF THE TOWN OF
• HIGHLAND BEACH, FLORIDA, ENTITLED "SALARIES OF COMMISSIONERS AND
MAYOR RESTRICTED."
•
' Minutes of Town Commission Workshop Meeting
July 27, 1999 Page 3 of 5
. Substantial discussion regarding this proposed ordinance took
place, during which Vice Mayor Hill noted he would be in favor of
increasing the Mayor's salary, as the Mayor serves as the Town's
representative on other levels (county, state), but would not be in
favor of increasing Commission salaries. Mayor Reid read a
statement into the record, citing the reasons why he favored an
increase for the Mayor, as well as the Commission. (Copy of Mayor
Reid's statement attached to and made part of these Minutes.)
Further discussion will take place at the August 3 Regular Meeting,
after which the proposed ordinance will be given first reading.
99.4 COMMUNITY NEWSLETTER
After brief discussion, it was the consensus to prepare the Summer
edition of the Newsletter for distribution.
MISCELLANEOUS - ITEMS LEFTOVER
The following sets of Minutes were moved to the August 3 Regular
Agenda for further consideration and possible approval:
June 29, 1999 - Workshop Meeting
• July 06, 1999 - Regular Meeting
REPORTS - TOWN COMMISSION
• Commissioner Robert L. Lowe had no report.
Commissioner Paul R. Rane noted the possibility of other funding
sources which might possibly become available for beach
renourishment in light of the proposed county park. The members
agreed that Commissioner Kane should work with county
representatives in this regard.
Commissioner John J. Sorrelli had no report.
Vice Mayor Michael W. Hill advised he had been made aware that the
Town was eligible for a county-sponsored presentation regarding
various aspects of beach renourishment free of charge. Town
Manager Saag will coordinate a presentation date with the county.
The Vice Mayor also advised of being contacted by someone who has
patented a device for catching beach sand, which he calls a "beach
building device." Because of his interest in beach renourishment,
Mayor Hill referred this information over to Commissioner Kane.
Vice Mayor Hill also made reference to a recent newspaper article
citing the Library's trouble with Adelphia Cable service. Mr Saag
• responded that he would invite Library Director Maria Suraez to the
August 3 Regular Meeting to explain these difficulties. The Vice
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' Minutes of Town Commission Workshop Meeting
July 27, 1999 Paae 4 of 5
• Mayor added that, given the many complaints he receives regarding
their TV cable service, he would like information on the duration
of the Town's general franchise agreement with Adelphia.
Vice Mayor Hill concluded his remarks referring to Bibb Latane's
(4521 S. Ocean Blvd.) offer to donate $10,000 toward the
construction of a tennis court(s) behind Town Hall, and asked that
thanks be conveyed to Mr. Latane.
Mayor Thomas J. Reid addressed the issue of new legislation
allowing for residents meeting certain requirements to file for an
additional $25,000 Homestead Exemption, which would first be
considered by the town/city where the applicant lived and then be
processed through the state. He advised of receiving a Motion for
Commission consideration, which would waive application for such
addition from first being approved by the Town.
Town Attorney Sliney advised the Town would have until December
1999 to decide if it wanted to take part in this program, which
would take ordinance form. Mr Saag said he would include the issue
as an agenda item after he, Mr. Sliney and Finance Director Stanley
Novak had determined if it would be a good program for the Town.
• Mayor Reid next gave a synopsis of projects included in the Town's
5-year plan, which included:
.Installation of bike lanes and widening of AlA.
.Renovation/Expansion of Town Hall garage and
expansion of parking facilities.
.Possible construction of a water treatment plant behind
Town Hall.
.Update of wastewater conveyance system.
.Decide how to develop land behind Town Hall.
.Construction of County Park.
.Remodeling of Holiday Inn.
.Review of Town Code.
.Drainage.
.Town's history and archeological sites.
.A1A beautification plan.
.Increased traffic on AlA.
(Copy of Mayor Reid's notes attached to and made part of these
Minutes.)
REPORTS - TOWN ATTORNEY
Town Attorney Thomas E. Sliney advised that NEXTEL (digital
wireless communications) had submitted a similar proposal as the
• Town had already entered into with SPRINT. Mr. Sliney said he was
in the process of reviewing the terms of the proposed lease
C~
Minutes of Town Commission Workshop Meeting
Julv 27, 1999 Page 5 of 5
' agreement with the Town Manager and Building Official, and it would
be placed as an agenda item, with the Commission given
recommendations, when review was completed.
• REPORTS - TOWN MANAGER
Town Manager Ben Saag first referred to his recent leg injury
thanked everyone for their support and good wishes.
Mr. Saag explained the increases incurred in the fees for CH2M
HILL's general engineering services, which would bring the total
costs from $60,000 to $77,500 for the current fiscal year, after
which Task Order 1/Amendment 1 was moved to the August 3 Consent
Agenda (Copy attached to and made part of these Minutes.)
Concluding discussion the CH2M HILL's letter addressing stormwater
improvements along AlA, it was agreed Mr. Saag would invite a CH2M
HILL representative to the August 3 Regular Meeting to further
discuss this issue. (Copy of CH2M HILL letter attached to and made
part of these Minutes.)
Mr. Saag advised a voting delegate to the Florida League of Cities
Annual Conference was requested, and it was agreed Mayor Reid would
be the Town's delegate, with the issue being moved to the August 3
Regular Meeting.
Concluding his report, Mr. Saag advised of a meeting regarding the
renovation/expansion of the garage and the expansion of parking
facilities on Monday August 2, with himself, Commissioner Sorrelli
and the architect. He further advised that the project would be
ready for the bidding process shortly.
ADJOURNMENT
There being no further business to come before the Commission at
this time, Mayor Reid adjourned the meeting at 3:00 P.M., upon
MOTION by COMMISSIONER SORRELLI/COMMISSIONER LOWE.
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APPROV ,
Thomas J. Reid Vice M or
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Robert L.
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FFREY A. LEVINE
Law Offices Of
JEFFREY A. LEVINE, P.A.
4000 NORTH FEDERAL HIGHWAY
SUITE 201
BOCA RATON, FLORIDA 33431
July 15, 1999
Ben Saag, Town Manager
Town of Highland Beach
3614 South Ocean Boulevard
Highland Beach, Florida 33487
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TELEPHONE (561) 392-8388
FACSIMILE (561) 392-1313
RE: Ocean Grande Land Holdings, Inc. - Town of Highland Beach
("Town")
Dear Mr. Saag:
I have not had the pleasure of meeting you and I look forward
to doing so in the near future. I represent Jeff Norman who is the
developer of the Ocean Grande Project and I am also a resident of
Highland Beach. I hope that you are enjoying your new position.
Tom Sliney advised me to submit this letter to you. My client
entered into an Amendment to Settlement Agreement with the Town on
the 5th day of May, 1998 ("Amendment") (copy enclosed), which
created the basis for the development of the Ocean Grande Place
community. Please notice the site plan which is attached to the
Amendment as Exhibit "B" which reflects the agreed upon location of
each Lot .
My client has contracted to sell Lots 8, 9 and 17 to
individuals. These parties have requested that my client convey
slightly larger lots to them and my client is willing to do so if
the Town approves an amendment to the site plan. You will notice
that these lots are all at the ends of the community and if
additional property is conveyed to these particular individuals, it
will not have any adverse or significant material effect on the
other residents within the community or the community itself.
I am enclosing a site plan which indicates the additional
property that my client would like to convey to each of these
homeowners. The additional property has been shown in yellow and
if the Town approves this, we will deliver an amended site plan
that could be approved by the Town Council. I have also enclosed
surveys for the three (3) lots in question.
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Ben Saag, Town Manager
Town of Highland Beach
July 15, 1999
Page 2
Mr. Sliney suggested to me that a second amendment to the
Settlement Agreement would have to be prepared, reflecting these
changes, if the Town approves the concept. My client would like to
appear at the July, 1999, workshop to discuss this matter with the
Town Council. When my client makes such appearance, he will bring
a large mounted version of the enclosure for illustration purposes.
Please let me know if you require any other information
concerning this matter and whether you are willing to allow my
client to appear at the July workshop meeting.
Cordially yours,
Jeffrey A. Le ne
JAL/bks
enclosures
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MEMORANDUM
DATE: July 14, 1999
TO: TOWN COMMISSION
FROM: FELIX R. GOLDENSON, CHAIRMAN
FINANCIAL ADVISORY BOARD
SUBJECT: FAB RECOMMENDATIONS RE: 1999/2000 FISCAL YEAR BUDGET
Please be advised that at its July 14, 1999 meeting, the Financial
Advisory Board concluded review of the 1999/2000 Fiscal Year
Budget. The following recommendations regarding subject budget are
hereby transmitted for your consideration:
The Financial Advisory Board recommends approval of the
proposed 1999/2000 Fiscal Year Expenditure Budget.
The Financial Advisory Board recommends that the Millage
• remain at the present rate of 4.000, with the General
Operating Expense at 3.7626 and De~ Service at 0.2374.
Felix R. Goldenson, Chairman
cc: Town Manager
Town Clerk
FAB Members
File
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TASK ORDER NO.1- AMENDMENT NO.1
• JUNE 21,1999
General Engineering Consulting Services
Background
The Town of Highland Beach (TOWN) and CH2M HILL entered into a General Engineering
Consulting Services agreement on Apri129,1997, under Task Order No. 1. Task Order No. 1
authorized up to $60,000 as an aggregate budget for miscellaneous services. No specific time
span was delineated for Task Order No. 1.
In 1998 the initial NPDES permit project was completed under a rush scenario and
CH2M HILL was instructed to bill the hours for this work to Task Order No. 1. In February
1999 the TOWN authorized an additional $14,000 for Task Order No 1 to cover the costs for
the initial NPDES permit work.
As of May 28,1999, the services provided by CH2M HILL have exceeded the total
authorized fee of $74,000. The TOWN was informed in February of the impending fee limit
and instructed CH2M HILL to submit an amendment to Task Order No. 1 for a fee increase.
The TOWN requested that the new authorization include anticipated work through October
1999, which will align the General Engineering Task Order to the TOWN's budget year.
• The average amount of the last eight CH2M HILL invoices is $3,730. Assuming the
remaining General Engineering Services from June though October 1999 will average $3,500
per month results in a proposed fee increase of $17,500.
The purpose of this Task Order Amendment is to provide for authorization and payment
for General Engineering Consulting Services through October 31,1999.
A. Scope of Services
CH2M HILL (CONSULTANT) will perform all professional engineering or consulting
services for the Utilities Department that the CONSULTANT is qualified to provide and
which the TOWN authorizes the CONSULTANT to undertake. Services may include but are
not necessarily limited to the following:
• When directed by the TOWN, provide engineering services for the design and
permitting of utility projects
• Assist TOWN staff in meetings, negotiations, and other dealings with various local,
state, and federal agencies, or other organizations.
• Provide general assistance in water treatment plant and wastewater lift station
troubleshooting, process evaluation, process optimization and other similar plant
operations assistance.
•
DFBA14496.DOC
• • Provide engineering recommendations and start-up services for water and wastewater
system facilities.
• Review and/or revise previously approved studies, reports, design documents,
drawings, and specifications submitted to the TOWN.
• Review rates, ordinances, budgets, and other documents prepared by or for the TOWN
and make recommendations as required.
• Provide laboratory testing services and inspection of samples or materials, as required.
• Furnish extra copies of drawings, specifications, contract documents, special drawings,
and reports as requested by the TOWN.
• Provide Engineering Support Services for the preparation of State and Federal grant
application forms, provide additional Engineering Services, special plans and descrip-
tions, as required, to assist the TOWN in obtaining various permits and approvals for
construction and operation, and to prepare for and attend public meetings and hearings
as requested.
• Provide engineering Support Services for negotiation of Construction Contractor
Claims.
• Review and report on materials and equipment submittals tendered by bidders and
contractors when such submittals are alternatives to those specified or previously
approved.
• When directed by the TOWN, provide verbal or written reports to the Commission.
B. Authorization of Services
The TOWN Manager shall designate in writing specific individuals by title who will be
authorized to issue written and/or oral instructions to CONSULTANT under this Task
Order Amendment. When appropriate, a specific scope of services and budget will be
prepared and submitted to the utility department for approval and authorization. Said
individuals may also authorize miscellaneous services under this Task Order Amendment
as generally described herein, which are not included under other Task Orders. In the
absence of specific contrary designations, CONSULTANT may assume the TOWN Manager
and Director of Utility Operations shall be so authorized, and this Task Order Amendment
shall constitute the required written authorization.
C. Compensation and Payment
Compensation by the TOWN to the CONSULTANT will be in accordance with Article E.l of
the Agreement. Compensation is authorized up to $17,500 additional budget for miscellane-
ous services. The CONSULTANT is not obligated to incur costs beyond the indicated bud-
get, nor is the TOWN obligated to pay the CONSULTANT beyond these limits. The budget
limit shall be reviewed from time to time and adjusted as necessary to meet the TOWN's
needs.
DFBA14496.DOC
•~ ~„
' D. Estimated Schedule
• CONSULTANT will provide services in a timely fashion on an on-call basis.
APPROVED BY:
TOWN OF HIGHLAND BEACH
BY:
Ben Saag
TOWN Manager
Dated this day of ,1999.
SUBMITTED BY:
CH2M HILL
BY C
Thomas M M ormick, P.G.
Vice President d Area Office Manager
Dated this ~ day of ~J~ u L 1999.
•
DFBA14496.DOC
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CH2MHILL
July 1, 1999
141351.CS.01
Mr. Ben Saag, Town Manager
Town of Highland Beach
3614 S. Ocean Boulevard
Highland Beach, FL 33487
Subject: stormwater Improvements along State Road A1A
Dear Mr. Saag:
CH2M HILL
Hillsboro Executive Center North
800 Fairway Drive
Suite 350
Deerfield Beach, FL
33441-1831
Tel 954.426.4008
Fax 954.898.6010
Pursuant to your request I have spoken to the Florida Department of Transportation (FOOT)
regarding inclusion of stormwater facilities in their current plans for realignment of State
Road AlA (SR A1A). FOOT does not currently have any provisions for stormwater facilities
in their plans. Furthermore they stated that they made efforts to maintain current road
elevations to avoid conflicts with driveways, and parking lots. Because the road will be
widened and bike lanes installed, it is likely that street flooding will increase as less
pervious surfaces will be available for water percolation.
FOOT will not provide for stormwater facilities at their own expense; however, they did
indicate that they would incorporate these features if the Town were to pay for the
associated design and construction costs. A coordination meeting between the Town and
FOOT would be required to negotiate the terms.
To obtain an accurate estimate of required facilities and resulting costs, soil borings and
percolation tests must be conducted. The Town requested a ballpark estimate for the
stormwater improvements. Based on limited knowledge of the Town's lithology,
CH2M HILL estimates that approximately 40 gravity drainage wells and 120 catch basins
would be required for all of SR A1A within Town limits. No new outfalls or pumps are
anticipated. This represents a fairly significant stormwater system, soil borings and per-
colation tests may indicate a lesser system would be appropriate. The design fee for this
work would be approximately $250,000 and the construction costs would be in the
$2,000,000 range.
Because FOOT requires that stormwater facilities be built to their standard and all of the
proposed work is located in a FOOT right-of-way, CH2M HILL recommends that if the
Town elects to go forth with their stormwater plans that they contract directly with FOOT.
Basically, this would result in FOOT doing the stormwater design as an integral part of their
current realignment work. CH2M HILL would still review the work in the Town's interest.
This will result in lower costs for the Town, fewer coordination issues, and quicker turn-
Mr.~Ben Saag, Town Manager
Page 2
July 1,1999
141351.CS.01
around times. FDOT is currently at the 30-percent complete design stage for their SR AlA
realignment project. The later the Town waits to incorporate the stormwater improvements
the more costly it will become. At some stage, FDOT will likely not be willing to incorporate
further changes.
Please contact me if you have any questions or want to set up a coordination meeting with
FDOT.
Sincerely,
CH2M HILL
David Schuman
Project Engineer
DFB /991820022 /set1050.doc