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2001.10.30_TC_Minutes_WorkshopY TOWN OF HIGHLAND BEACH • MINUTES OF TOWN COMMISSION MEETING WORKSHOP MEETING Tuesday October 30, 2001 1:30 P.M. Mayor Thomas J. Reid called the Workshop Meeting to order in Commission Chambers at 1:30 P.M. Town Clerk Doris Trinley called the roll. The Mayor, Vice Mayor Michael W. Hill, and Commissioners John J. Sorrelli, Robert L. Lowe and Rachael Scala-Pistone were present. Also present were Town Attorney Tom Sliney, Town Manager Ben. Saag and members of the general public. After roll call, the Pledge of Allegiance was given. 1. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA • Hearing no objection, Mayor Reid declared the Agenda accepted as presented. 2. PUBLIC COMMENTS AND REQUESTS Preceding the Adelphia Cable presentation, a myriad of complaints against the company were noted on issues which included lack of attention to service requests; lack of notice when the system was scheduled for work to be done; Internet service (PowerLink); garbled transmission; service charges; extended loss of transmission; and lack of response and/or misinformation from office/service personnel -all of which were noted as long-standing. The cost of contracts and possible reimbursement for down-time (condominiums) was also touched on. The following residents expressed their displeasure with the current Adelphia service: Herb Brooks, Manager, Villa Magna Condominium John Pagliaro, Highlands Place Condominium AI Eikopf, Toscana Condominium Bill Paul, Russell Drive Bert Street, Coronado Condominium George Benet, Casuarina Condominium AI Bresnahan, Seagate Condominium Martha Handel, Coronado Condominium Michelle Fox, Manager, Penthouse Towers Condominium Joe Yucht, Boca Hi Complex Harold Hagelmann, Boca Hi Complex Arthur Hyman, Coronado Condominium Minutes of Town Commission Workshop Meeting • October 30, 2001 Page 2 of 6 2. PRESENTATIONS (1) ADELPHIA CABLE UPDATE Michael Ligouri, General Manager, acknowledged the concerns expressed during Public Comments and pledged his efforts to correct the problems set forth. Mr. Ligouri also noted that early this morning the new fiber-optic system had been put into service and copies of the new channel line-up had been distributed; Internet service (PowerLink) was now two-way; and the picture quality had been improved. Dialogue between Mr. Ligouri, the Commission and the public continued for a substantial time, during which it was agreed that the Town Government Channel be switched from number 20 to number 19 in order to have County Channel 20 included in the line-up, and concluding with Commissioner Sorrelli's suggestion that at its November 6 Regular Meeting, the Commission consider giving Adelphia a 90-day window in which to improve/correct the grievances put forth by the residents. Note: A 5-Minute recess was called at 2:50 P.M.; Mayor Reid reconvened at 2:55 P.M., with all Commission members in attendance. • (2) SITE CONCEPTS INC.: PROPOSED CINGULAR WIRELESS CELLULAR SITE AT 3114 S. OCEAN BLVD. (MONTERREY HOUSE CONDOMINIUM Craig Parker, real estate representative for Cingular, presented drawings and explained that using the Town's water tower as an antenna site would not suit Cingular's needs for wireless services, as set forth in Sections 6.52 and 6.53 of Town Code. George Broceau, Cingular engineer, noted that the space proposed to be leased already has a Nextel antenna installed and, therefore, Cingular would be an add-on to an already existing site which would afford an 80% solution to their needs further north and northwest. Substantial discussion took place, including how test sites were selected and, because the plans presented had not been reviewed by the Commission previous to this meeting, it was the consensus to move this item to the November 6 Regular Meeting for further discussion and possible consideration. (3) PROPOSED MODIFICATIONS TO PREVIOUSLY APPROVED OCEAN COVE PROJECT: REDUCTION IN NUMBER OF UNITS FROM 54 TO 22 Attorney Jeffrey Levine first gave background on the project and presented an artist's • rendition of the modifications; he then advised that the developer, Jeff Norman, was proposing to eliminate plans for 32 townhouses and build larger, more luxurious single family homes. Minutes of Town Commission Regular Meeting • October 30, 2001 Page 3 of 6 3. PRESENTATIONS (continued) Developer Jeff Norman answered questions to the Commission's satisfaction and, for the record, stated that care and maintenance of adjacent environmentally sensitive property would be the homeowners' responsibility and same would be so noted in the association documents. Noting that the Planning Board had recommended approval of the modifications in a memorandum to the Commission, it was the consensus to move the issue to the November 6 Regular Meeting for further discussion and possible consideration. 4. BOARDS AND COMMITTEES A) BOARDS AND COMMITTEES: Planning Board Recommendations re Modifications to Ocean Cove Project (as noted above). B) BOARD VACANCIES: ONE (1) ON THE FINANCIAL ADVISORY BOARD. Because of candidate Arthur Haas' schedule, it was suggested that a Special Meeting for interview purposes be held just prior to the November • 16 Charter Review Board meeting. C) BOARD ACTION REPORT: None. D) MONTHLY BOARD MEETINGS: Previously submitted. 5. PROPOSED ORDINANCES AND RESOLUTIONS None. 6. NEW BUSINESS (1) REVISIONS TO PERSONNEL RULES AND REGULATIONSARTICLEXXV (DISCIPLINE). Because these revisions were not available for review previous to this meeting, it was the consensus that further discussion and possible consideration be moved to the November 6 Regular Agenda. (2) INTERLOCAL AGREEMENT FOR ACCESS TO THE PALM BEACH COUNTY 800 MHZ COMMUNICATIONS SYSTEM. Police Lieutenant Roy Holland explained the purpose of this interlocal, saying it would allow inter-department contact with the Sheriff's Department, as well as neighboring Police Departments. It was moved to the November 6 Consent Agenda. Minutes of Town Commission Workshop Meeting • October 30, 2001 Page 4 of 6 6. NEW BUSINESS (continued) (3) CONSIDERATION OF EXPENDITURE OF OPEN SPACE AND RECREATION FUNDS FOR THE BEAUTIFICATION OF TOWN HALL PROPERTY. Town Manager Ben Saag noted that accessories to the Town Hall property had not been upgraded since the renovations several years ago, and proposed an expenditure of approximately $15,000 of Open Space and Recreation funds to purchase new benches, planters, trash receptacles, etc. The issue was moved to the November 6 Regular Meeting Consent Agenda. 7. MISCELLANEOUS -ITEMS LEFT OVER (1) RESULTS OF SPEED BUMP SURVEY (TOWN SIDE STREETS) Results of the survey were 62 opposed and 50 in favor. It was the consensus to honor the majority vote; however, Vice Mayor Hill suggested that the issue be re-visited when the streets were ready for re-paving, and there was no objection. (Copy of results • attached to and made part of these Minutes) (2) MINUTES FOR APPROVAL AT NOVEMBER 6, 2001 REGULAR MEETING The following sets of Minutes were moved to the Regular Meeting for further consideration and possible approval: September 25, 2001 - Workshop Meeting October 2, 2001 - Regular Meeting 8. REPORTS -TOWN COMMISSION Commissioner Rachael Scala-Pistone had no report. Commissioner Robert L. Lowe had no report. Commissioner John J. Sorrelli had no report. Vice Mayor Michael W. Hill noted some leash-law signs were missing from the beach, which Mr. Saag will look into. Regarding Adelphia, Vice Mayor Hill noted that satellite service would be the only alternative at this time, unless the Town might consider a municipally-owned cable network; the Town Attorney will research this concept. • Mayor Thomas J. Reid had no report. r Minutes of Town Commission Workshop Meeting • October 30, 2001 Page 5 of 6 9. REPORTS -TOWN ATTORNEY Town Attorney Thomas E. Sliney had no report. 10. REPORTS -TOWN MANAGER Town Manager Ben Saag reported on several issues: .Taking advantage of current rates, the Town will re-finance the $1 million renovation bond issue. .In order not to exceed limits of its Consumptive Use Permit, issued by South Florida Water Management District, the Town had agreed to keep Phase II water restrictions in effect until the reverse osmosis plant is in use. .CH2M HILL will address drainage problems on side streets as part of the capital improvement plan. .Flags and flagpoles have been ordered for both ends of the Town; 3' x 5' flags will be flown from 12' poles; however, because of recent events the poles are in short supply. • .Residents experiencing problems with raccoons on their property will be notified with the water bill mailings whom to contact for relief. .Again because of recent events, all aspects of Town security will be reviewed; water bills will now have self-addressed return envelopes and will not be opened unless they carry a return address. .A closed Executive Session regarding the police bargaining negotiations will be held immediately following the November 6 Regular Meeting. .Because once every seven (7) years, the year 2001 being one of them, the two (2) half day holidays for Christmas Eve and New Year's Eve will fall on a Monday -immediately preceding the next day's full holiday, Mr. Saag polled the Commission on their thoughts regarding the employees giving up another holiday -perhaps Presidents Day - in order to convert the two (2) half days into full days, thus creating a 4-day weekend in each instance. During discussion, Vice Mayor Hill questioned the closing of the Post Office on Christmas Eve day, and Mr. Saag responded that he would check with the personnel in this department to get their view on the possible number of customers using the facility on that day. The possibility of the Commission magnanimously granting the two (2) half days for this year only was also discussed. It was the consensus to revisit this issue at the November Regular Meeting. i Minutes of Town Commission Workshop Meeting . October 30, 2001 Page 6 of 6 11. CONSENT AGENDA None. 12. ADJOURNMENT There being no further business to come before the Commission at this time, Mayor Reid adjourned the Workshop Meeting at 4:20 P.M., upon MOTION by COMMISSIONER SORRELLI/COMMISSIONER SCALA-PISTONE. dmt APROVE) ~~ ._.~.. Thomas J. Reid, Mayor __ _.. t _--~ Michael W. Hill, Vice Mayor ~~ J J. Sorrelli, `C, ~--- Robert L. Lowe, _ -~ missioner miss~igr+er~ _ __,~ Rachael Scala-Pistone, Commissioner