2001.10.02_TC_Minutes_Regular~ r
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TOWN OF HIGHLAND BEACH
MINUTES OF TOWN COMMISSION MEETING
~- REGULAR MEETING
Tuesday October 2 2001 1:30.P.M.
Mayor Thomas J. Reid called the Regular Meeting to order in Commission Chambers
at 1:30 P.M.
Town Clerk Doris Trinley called the roll. The Mayor, Vice Mayor Michael W. Hill, and
Commissioners John J. Sorrelli and Rachael Scala-Pistone were present. Commissioner
Robert L. Lowe was absent.
Town Attorney Thomas E. Sliney and Town Manager Ben Saag were also present, as
were members of the general public.
After roll call, the Pledge of Allegiance was then given.
1. ADDITIONS. DELETIONS OR ACCEPTANCE OF AGENDA
• Hearing no objection, Mayor Reid declared the Agenda accepted as presented.
2. PUBLIC COMMENTS AND REQUESTS
NONE.
3. PRESENTATIONS
NONE.
4. BOARDS AND COMMITTEES
A) BOARD CORRESPONDENCE: NONE.
B) BOARD VACANCIES: ONE (1) ON FINANCIAL ADVISORY BOARD.
C) BOARD ACTION REPORT: Mayor Reid read the BAR for September into
the record.
D} MONTHLY BOARD MEETINGS: The Mayor also read the scheduled Board
meetings for October into the record.
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Minutes of Town Commission Regular Meeting
October 2 2001 Paae 2 of 6
5. PROPOSED ORDINANCES AND RESOLUTIONS
(1) A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
HIGHLAND BEACH, FLORIDA, STATING THAT THE TOWN OF HIGHLAND
BEACH WILL MAINTAIN THE EXISTING SOUTH FLORIDA WATER
MANAGEMENT DISTRICT (DISTRICT) PHASE II WATER RESTRICTIONS AS
DETAILED IN THE DISTRICT ORDER NO. 2001-48 DAO-WS, WHETHER OR
NOT THE DISTRICT LIFTS THESE WATER RESTRICTIONS; FURTHER
STATING THAT THE TOWN WILL MAINTAIN THESE RESTRICTIONS UNTIL
THE NEW REVERSE OSMOSIS WATER TREATMENT PLANT IS ON-LINE AND
RAW WATER FROM THE FLORIDAN AQUIFER IS UTILIZED BY THE TOWN;
ESTABLISHING AN EFFECTIVE DATE.
Upon MOTION by COMMISSIONER SORRELLI/COMMISSIONER SCALA-PISTONE,
this resolution was approved by unanimous favorable vote.
(2) A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
HIGHLAND BEACH, FLORIDA, EXPRESSING SYMPATHY FOR THE VICTIMS
OF THE HORRIFIC EVENTS OF SEPTEMBER 11, 2001; ENCOURAGING
RESIDENTS TO FLY FLAGS; ENCOURAGING RESIDENTS TO DONATE
BLOOD; ENCOURAGING RESIDENTS TO HELP VICTIMS' FAMILIES IN ANY
WAY POSSIBLE; AND INFORMING RESIDENTS OF AVENUES AVAILABLE TO
ACCOMPLISH THE ABOVE.
Upon MOTION by COMMISSIONER SORRELLINICE MAYOR HILL, this resolution was
approved by unanimous favorable vote.
(3) A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
HIGHLAND BEACH, FLORIDA, ENTERING INTO A NEW STATEWIDE MUTUAL
AID AGREEMENT FOR CATASTROPHIC DISASTER RESPONSE AND
RECOVERY, WHICH REPLACES THE AGREEMENT DATED APRIL 1994.
Upon MOTION by COMM1SS10NER SCALA-PISTONENICE MAYOR HILL, this
resolution was unanimously approved.
6. NEW BUSINESS
NONE.
7. MISCELLANEOUS -ITEMS LEFT OVER
(1) SECOND FLORIDAN AQUIFER WELL: CH2M HILL RECOMMENDATION OF
CONTRACT AWARD.
CH2M HILL representatives David Schuman and David McNab were present to answer
questions regarding the above issues. It was noted Diversified Drilling, the company that
Minutes of Town Commission Regular Meeting
October 2, 2001 Page 3 of 6
7. MISCELLANEOUS -ITEMS LEFT OVER (continued)
had been contracted to do the first test/production well, was low bid for the second well,
and it was CH2M HILL's recommendation that they be awarded the contract.
Discussion again took place, with the Commission expressing their dissatisfaction that
an original cost estimate of approximately $400,000 ultimately resulted in a low bid of
$568,000 submitted by Diversified Drilling. CH2M HILL repeated that because in recent
months larger drilling companies had bought up smaller ones, there was less competition
and, further, because the existing companies are extremely busy as many municipalities
take steps to prepare against another drought, the drilling companies can name their
price. It was noted that Diversified Drilling had already been approached regarding a
possible dollar reduction of the bid, but to no avail. Anticipated early completion date
of the project, as well as time constraints as to use of the South Florida Water
Management District grant monies were also considered.
Concluding discussion, MOTION by VICE MAYOR HILL/COMMISSIONER SORRELLI
to award the contract for the second revere osmosis production well to Diversified Drilling
for $568,838.00 was approved by unanimous favorable roll call vote. (copy of CH2M
HILL correspondence regarding bids is attached hereto and made part of these
• Minutes)
(2) CH2M HILL TASK ORDER 2001-04: YEAR FIVE NATIONAL POLLUTANT
DISCHARGE ELIMINATION SYSTEM (NPDES) IMPLEMENTATION AND
EVALUATION.
Having been addressed at the September 25 Workshop, there was little discussion
regarding this task order, and it was unanimously approved upon MOTION by VICE
MAYOR HILL/ COMMISSIONER SCALA-PISTONE.
(3) AMENDMENTS TO PERSONNEL RULES AND REGULATIONS: (1)
VACATION LEAVE AND (2) DONATION OF LEAVE TIME POLICY.
(4) PAY CLASSIFICATION TABLE ADJUSTMENTS.
Town Manager Ben Saag answered questions to the Commission's satisfaction and,
following substantial discussion, numbers (3) and (4) above were unanimously approved
upon MOTION by VICE MAYOR HILL/COMMISSIONER SORRELLI. (copies of Mr.
Saag's correspondence regarding these issues attached hereto and made part of
these Minutes)
(5) MINUTES FOR APPROVAL
Upon MOTION by COMMISSIONER SORRELLI/COMMISSIONER SCALA-PISTONE,
the fallowing sets of Minutes were unanimously approved:
• Minutes of Town Commission Workshop Meeting
October 2. 2001 Page 4 of 6
7. MISCELLANEOUS -ITEMS LEFT OVER (continued)
AUGUST 28, 2001 - WORKSHOP MEETING
SEPTEMBER 4, 2001 - REGULAR MEETING
SEPTEMBER 7, 2001 - PUBLIC HEARING (BUDGET)
SEPTEMBER 17, 2001 - PUBLIC HEARING/SPECIAL
8. REPORTS -TOWN COMMISSION
Commissioner Rachael Scala-Pistone reiterated her request that the Toscana project
install a construction gate for safety's sake; the Town Manager advised of a meeting with
the developer in this regard scheduled for October 3. The Commissioner also asked for
clarification of the areas of interest assigned to her by Mayor Reid at the May 1 Regular
Meeting versus those assigned at the September 25 Workshop; the Mayor responded
that those areas he assigned at the September 25 Workshop were applicable.
Commissioner Robert L. Lowe was absent.
Commissioner John J. Sorrelli had several issues of concern:
• .Noted that Developer Frank LaHage still had a construction sign on one of the homes
he is building. Building Official Bob Dawson replied it was most likely on the new Barry
residence; he said he would have it removed immediately.
.Asked to be advised of the status of a Town beach vehicle; Mr. Saag gave background
information and said an appropriate site for storage and beach access was still being
sought.
.Noted airplane traffic over the Coronado condominium in middle-of--the-night hours; the
Town Manager said he would check to see if there had been any change in flight
patterns out of Boca Raton Airport.
.Requested that the general manager of the local Adelphia cable company appear at the
October Workshop to answer numerous complaints residents have voiced.
Vice Mayor Michael W. Hill reiterated his request that the Town Manager look into
having speed bumps installed on the Town's side streets as a safety measure; the Town
Manager responded that he would poll the residents of those streets to determine if a
majority was in favor. Mr. Saag also mentioned the availability of "temporary" speed
bumps which could be screwed into the road surface and then made permanent if so
desired.
Responding to the Vice Mayor's question regarding the possibility of having existing
electrical wires throughout the Town being put underground, Mr Saag said FPL had
previously advised this would be cost-prohibitive ($3 million a mile).
Minutes of Town Commission Regular Meeting
October 2. 2001 Page 5 0 6
8. REPORTS -TOWN COMMISSION (continued)
Mayor Thomas J. Reid reported on several issues:
.Advised of a request by the Charter Review Board to have a joint meeting with the
Commission to get the Commission's comments on terms; term limitations; "seat" rather
than "at large" Commission elections; and funding restrictions. Several mid-November
dates for the next Charter Review Meeting were given for consideration; a specific date
will be scheduled shortly.
.Advised of a meeting with PBC Commissioner Mary McCarty wherein they walked the
entire perimeter (east side) of the county park property, during which a lack of security
(footpath) was noted on the southwest corner.
.Asked for agreement of the members to forego a permit fee for condominiums and
individual homes installing poles to accommodate the flying of the American flag.
A MOTION by COMMISSIONER SORRELLI/COMMISSIONER SCALA-PISTONE to this
effect met with unanimous favorable vote.
• Following this portion of the Mayor's report, Judge James Niehoff, 3212 S. Ocean Blvd.,
suggested installing American flags at either end of Town; because these flags would
necessarily be installed on Department of Transportation property, Town Manager Saag
replied that he will seek approval from the DOT.
9. REPORTS -TOWN ATTORNEY
Town Attorney Thomas E. Sliney had no report.
10. REPORTS -TOWN MANAGER
(1) DISCUSSION RE: SECOND STORY ON MAINTENANCE GARAGE
PORTION OF NEW REVERSE OSMOSIS PLANT.
Responding to a previous inquiry by Vice Mayor Hill, Town Manager Ben Saag advised
that a second story could be added to the maintenance garage portion of the reverse
osmosis plant for a cost of $200,000; this would add approximately 1700 sq.ft. for future
use.. Substantial discussion took place, concluding with a consensus that this addition
should be incorporated into the design of the building.
(2) UPDATE ON PARKING SITUATION AT TOWN HALL COMPLEX
P~~r. Saag. advised that during the construction of the R.O. plant behind Town Hall, 10
parking spaces will be lost; therefore, he had arranged for gravel to be laid on an
available portion of the land which would equal 15 vehicle spaces.
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Minutes of Town Commission Regular Meeting
October 2. 2001 Page 6 of 6
10. REPORTS -TOWN MANAGER (continued)
Concluding his report, Mr. Saag announced that a blood drive was scheduled for October
11 between 1:30 and 5:30 P.M.; also he would make available to interested parties a
tape on "Munivision," which he planned to incorporate on Government Channel 20.
11. CONSENT AGENDA
NONE.
12. ADJOURNMENT
There being no further business to come before the Commission at this time, Mayor Reid
adjourned the Regular Meeting at 3:00 P.M. upon MOTION by COMMISSIONER
SORRELLI/VICE MAYOR HILL.
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APPROVE:
Thomas J. Reid, Mayor
Michael W. Hill, Vice Mayor
Jdffn J. Sorrelli`"Commissioner
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-- _~R~er#, L. Lowe,
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2achael Scala-Pistone, Commissio er
Attest:
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