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2012.01.11_PB_Minutes_Regular•'�i 8 N t A�''h °�':�►� TOWN OF HIGHLAND BEACH MINUTES OF THE LO it "•• • ' * " PLANNING BOARD REGULAR MEETING Wednesday, January 11, 2012 9:30 AM Members Present: Chair Carol Stern, Vice Chair Ilyne Mendelson, Board Member Ronald Clark, Board Member Carl Feldman, Board Member Stephen Golding and Board Member William Svenstrup. Also Attending: Town Attorney Christy Goddeau, Deputy Town Clerk Valerie Oakes and members of the public. CALL TO ORDER: Chair Stern called the Regular Meeting to order at 9:30 AM. Roll call was taken by Deputy Town Clerk Oakes followed by the Pledge of Allegiance. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA: Chair Stern called for any additions, deletions to the agenda, hearing none, announced under item no. 4, presentations - Town Attorney Glen Torcivia could not attend the meeting today; in his place is Town Attorney Christy Goddeau. The agenda was accepted as amended. PUBLIC COMMENTS AND REQUESTS. - Member Feldman — Met with the Financial Advisory Board (FAB) on December 16, 2012, regarding the Town's Three -Year Strategic Plan. The FAB would like to include the following items on the master wish list: 1) replace the fire truck; 2) establish a line of credit for the Town; 3) create a plan to handle the 12+ million in reserves, and put it in government backed securities; and 4) purchase the property at 3200 S. Ocean Blvd. and build a park for the residents providing benches and access to the intracoastal for fishing. George Kelvin — Braemar Isle On the master wish list, under Beaches & Waterways, item no. 2, the item is to "minimize" the speed zone; change the wording to "maximize". Chair Stem — We accept the change. PRESENTATIONS: • Welcome Christy Goddeau, Town Attorney Chair Stern welcomed Town Attorney Christy Goddeau. Planning Board Regular Meeting Minutes Wednesday, January 11, 2012 Page 2 of 5 • Announcement: One (1) Vacancy on the Board Chair Stern announced that there is currently one vacancy on the Board. APPROVAL OF MINUTES: October 12, 2011— Regular Meeting Chair Stern called for a motion to approve the minutes of October 12, 2011, Regular Meeting. Member Feldman read aloud page no. 5 of the minutes; section B) Review of the Town's Three -Year Strategic Plan. Member Feldman — The question I have is how did this change? I want to be sure that this board is not being used as a pawn because we had the meeting set and within 24- hours the meeting was changed. Originally, the Mayor was supposed to discuss the Strategic Plan and he did not. When the Mayor left, a lot of the audience left. I want to know why it was changed and how it was changed. Chair Stern — That meeting was Coffee with the Mayor first. Then we decided to have the Planning Board meeting immediately following Coffee with the Mayor, so the Board members would not have to return to a meeting on November 14. Member Feldman — How was that decided? Chair Stern — We all decided at the previous meeting. Member Feldman — It was not decided at the previous meeting. At the previous meeting, it was stated that this was a voluntary meeting. Chair Stern — Does anyone else have a comment on that? Member Clark — It was announced at the Commission meeting that the Commission approved purchasing the breakfast because we were having a Planning Board meeting that day. The Mayor was joining our meeting, not the Planning Board joining the Mayor's meeting. This was done far before 48 hours of the meeting. Member Mendelson — The minutes state that we would meet at the regular meeting in November. However, there was a change and a notice was sent with no objections received, as it was more convenient. Member Feldman — It was not a matter of convenience; the meeting should have been held. If we had our own meeting, people would have stayed. Chair Stern — They were aware that it was a strategic plan meeting, so they could have stayed if they wanted to. Member Feldman — It was just different then what was discussed at the meeting on October 12, 2011. Deputy Town Clerk Oakes — Are there any corrections to the minutes, or is the interpretation acceptable? Member Mendelson — The minutes are accurate; however, there was a change after the meeting. Maybe you could reflect the change in the minutes. Deputy Town Clerk Oakes — No, the minutes reflect the discussion that took place at the October 12, 2011 meeting. The minutes would not reflect what was discussed or what occurred after the meeting. MOTION: Member Svenstrun moved to approve the minutes of the October 12, 2011, Regular Meeting. Member Clark seconded the motion, which passed unanimously. Planning Board Regular Meeting Minutes Wednesday, January 11, 2012 Page 3 of 5 • November 14, 2011— Workshop Meeting Chair Stern called for a motion to approve the minutes of November 14, 2011, Workshop Meeting. MOTION: Member Mendelson moved to approve the minutes of the November 14, 2011, Workshop Meeting. Member Clark seconded the motion, which passed unanimously. ELECTION OF OFFICERS: A. Chair Chair Stern called for a motion to elect a Chair of the Planning Board. MOTION: Member Feldman moved to elect Carol Stern as Chair of the Planning Board. Member Mendelson seconded the motion, which passed unanimously. B. Vice Chair Chair Stern called for a motion to elect a Vice Chair of the Planning Board. MOTION: Member Feldman moved to elect Ilyne Mendelson as Vice Chair of the Planning Board. Member Golding seconded the motion, which passed unanimously. OLD BUSINESS: None. NEW BUSINESS: A. Discussion on the Strategic Plan — Member Clark, Facilitator Member Clark — We have been charged with the project of creating a Strategic Plan, and have been working on it for some time now. To my recollection and knowledge, there have been meetings with all of the boards and department heads. We have conducted a survey for feedback from the residents. We have had a number of open meetings for discussion on this topic. We are at a point where we need to move forward. There have been great ideas, not that there will not be others. One direction from the Town Commission is to select the top four or five goals to be accomplished in a three-year period. This is not about limiting items. Everything that was discussed could be incorporated into the strategic plan; the question is what is most important, set goals and look at the financial aspect. Based on our conversation today, I will create a draft and present it to the Town Manager for review. The Board will review the first draft in February and make any changes, then prepare to present the Strategic Plan to the Town Commission in March. The Board members reviewed and discussed the item on the categorized wish list (attached as Exhibit `l'). Planning Board Regular Meeting Minutes Wednesday, January 11, 2012 Paze 4 of 5 The Board members selected their top five goals, which are as follows: Member Feldman — 1) Upgrade the Town's entryway signage; 2) bicyclists control; 3) upgrade the Highland Beach public channel; 4) provide a sitting park along AIA; and 5) meet and greet social events. Member Golding — 1) Repair and repave the walkways; 2) address a highway plan to improve safety for motorists and cyclists on the roadways; 3) selling the Boca property; 4) address the use of reserves to balance the budget; and 5) upgrade the utility billing payment options with online payment. Member Sveng= —1) Repair and repave the walkways; 2) provide a policing service on the Intracoastal Waterway; 3) upgrade fire department equipment; and 4) address a highway plan to improve safety for motorists and cyclists on the roadways. Vice Chair Mendelson — Top (3) items that are of great concern that need to be coordinated with staff are: 1) repair and repave the walkways; 2) address a highway plan to improve safety for motorists and cyclists on the roadways; 3) provide a policing service on the Intracoastal Waterway; 4) sell Boca property; 5) address use of reserves to balance budget; 6) if there is extra money, improve the quality of life with a park or social events; and 7) upgrade the Town's entryway signage. Chair Stern — 1) Repair and repave the walkways; 2) the Town Hall, Commission Chambers and Police Department need to be renovated; 3) upgrade the Town's entryway signage with a Town motto; and 4) improve the water taste and pressure. Member Clark — There are items on the list that are the expectations of the department heads, which will be included into the plan. B. Review and Approve the 2012 Meeting Schedule 2"d Wednesday at 9: 30 AM in the Town Commission Chambers February 8, 2012 July 11, 2012 March 14, 2012 August 8, 2012 April 11, 2012 September 12, 2012 May 9, 2012 October 10, 2012 June 13, 2012 November 14, 2012 December 12, 2012 Upon review of the 2012 Meeting Schedule, Chair Stern called for a motion to approve the schedule. MOTION: Member Clark moved to approve the 2012 Meeting Schedule. Vice Chair Mendelson seconded the motion, which passed unanimously. Planning Board Regular Meeting Minutes Wednesday, January 11, 2012 Page 5 of 5 ADJOURNMENT: Chair Stern called for any further public comments. Lou Stern —1115 Russell Drive I understand that the Commission has advertised for a Request for Qualifications (RFQ) to architectural firms; however, I hope that you would include renovating the Town Hall building, as it is very important. Chair Stern adjourned the meeting at 10:20 a.m Ilyne Mendelson, Board Member William Svenstrup, Board Member Vacancy TOWN SEAL ATTESTED: alerie Oakes, CMC Deputy Town Clerk Date: EXHIBIT '1' STRATEGIC PLANNING MOST COMMENTED ITEMS • Repair/repave and upgrade the walkway through Highland Beach; covered water stops • Address a highway plan to improve safety for motorists and cyclists on the roadways • Provide a policing service on the Intracoastal waterway • Upgrade and improve space at Town Hall/Police Department • Upgrade services bi'llft payment options • More police presence; obtain signage for traffic control • Sell Boca property and reinvest in providing a park or beach access in Highland Beach • Improve water pressure, taste and smell • Feasibility of underground utilities • Address use of reserves to balance budget • Upgrade library services to provide more electronic reader programs • Upgrade fire • Possible pubic transportation services • More parking at Town hap SECOND LEVEL ITEMS • Upgrade Town entry signage • Standardi; street signs • Provide a mailbox code along AIA • Enforce no -parking on grass strips • license and tax all services in Highland Beach. (landscapers, pod cleaners, etc.) • Improve police department technology • Implement Accreditation Process for police • Establish a foundation for the police department • Establish a fire training and review program for the condominiums • Provide for a sitting park along AlA • Purchase 32 O lot • Purchase Milani Park • Fund the Library • Beach cleaning taxing district • Monitor IT expenses in town with a specific budget line item • Outsource vs. in-hatse service departments (police, fire, building) THIRD LEVEL ITEMS • Promote use of natural gas • Research solar power for town hall • Create a town calendar • Create a cultural advisory board • Upgrade delivery of Highlander • Provide elderly care services options • Report logs for police, fire, water and code enforcement activities monthly • Create a Highland Beach video for the web • Provide for Board volunteer training • Eliminate pay for volunteer services to boards FOURTH LEVEL REMS • Higher taxes for services • Signage for cyclists to use shoulder ordy • Picture contests • Meet and greet so6al events • Promote attendance at town meetings