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2011.10.25_TC_Minutes_WorkshopTOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION MEETING WORKSHOP MEETING Tuesday, October 25, 2011 1.30 PM Mayor Bernard Featherman called the Workshop Meeting to order in Commission Chambers at 1:30 PM. CALL TO ORDER: Roll Call: Members present: Mayor Bernard Featherman; Vice Mayor Miriam S. Zwick; Commissioner Doris M. Trinley; Commissioner John J. Pagliaro; and Commissioner Dennis J. Sheridan. Also present: Town Attorney Tom Sliney; Town Manager Kathleen D. Weiser; Town Clerk Beverly Brown; Public Works Director Jack Lee; Police Chief Craig Hartmann; Acting Finance Director Cale Curtis; Water Plant Superintendent Dave Ailstock; Assistant to the Town Manager Zoie Burgess; and members of the public. Pledge of Allegiance: The Pledge of Allegiance was given, followed by a minute of silence in honor of members of the military, both living and deceased. Civility Pledge: The Civility Pledge was recited by the Town Clerk. 1. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA Mayor Featherman asked for any additions or deletions. Receiving none, the agenda was accepted as presented. 2. PUBLIC COMMENTS AND REQUESTS Carl Feldman — 3210 S. Ocean Blvd. We are entering the season for elections. Rather than blighting the Town with elections signs, can we limit the number? This is a small town. If someone wants to run for office, they could visit the condos and home owners associations. Town Attorney Sling y — This discussion comes up every political season. Single family homes can put them on their property; signs cannot be put in the FDOT right of way; condo associations limit the location of the signs. We cannot limit free speech by ordinance. Town Commission Workshop Minutes October 25 2011 Page 2 of 12 Harold Ha eg lmann — Boca Highlands Two things — I am disappointed with an item on the agenda — the resignation of Tom Sliney as Town Attorney. He has been the Town Attorney for as long as I can remember. He has pulled us out of many tight spots. I would like to see the Town Commission reject the resignation. The Commission was looking into contracts, but it appears Tom's the only one they looked at. Is the problem monetarily or something else. Give him the opportunity to respond. Second — When I stood up here the last time, I inquired about a gas line on AIA. At that time, some gentleman stated that condo law prohibited gas above the first floor. That is not correct, but it is very difficult and expensive to install it above the first floor. 3. PRESENTATIONS A) Introduction of Dave Ailstock, Water Treatment Plant Superintendent Town Manager Weiser — Introduced Dave Ailstock, the new Water Treatment Plant Superintendent whom is replacing Joe Sterlicchi. He comes to Highland Beach after working in the Water Treatment Plant in Boynton Beach for thirty-three years. Dave Ailstock — stated he was a second generation water treatment facilitator. Started as an operator and worked his way up to superintendent. Plan to keep the plant supplying the best water available. Mayor Featherman — I have received opposing views on the water. Do we need additional work done to make it palpable? D. Ailstock — We use the best treatment that is available. The water is crystal clear. The plant is 7/8 years old. In this environment, we will need to start replacing pumps. 4. BOARDS AND COMMITTEES A) Board Correspondence: • None B) Board Action Report: • None C) Board Vacancies: • Beaches & Shores Advisory Board — One Appointment Interview: Elyse Riiesa, 1133 Boca Cove Lane Ms. Riesa was not in attendance, will re -schedule. • Code Enforcement Board — Three Appointments Interview: Ron Brown — 4319 Tranquility Drive Mr. Brown stated that after he retired from the military he continued flying commercial jets until last year. He is currently president of the Bel Lido Homeowners Association, and would like to give back to the community that he has lived in for the past eleven years. Interview: Don Gill — 4740 S. Ocean Blvd. Mr. Gill stated that he retired after putting in fifty years of service with the maritime shipping industry, primarily on the east coast. Finally have some time on my hands to devote giving back to the community. Town Commission Workshop Minutes October 25 2011 Paize 3 of 12 Vice Mayor Zwick stated that Mr. Gill has previously volunteered with their condo association and has been a great asset. • Financial Advisory Board — Two Appointments. Interview: Joseph Asselta — 3450 S. Ocean Blvd. Mr. Asselta was not in attendance, will reschedule. Interview: Gerald Gitner — 3720 S. Ocean Blvd. Have been a resident for over a decade. My prior experience has been with an investment company and serving on various Boards of Fortune 500 companies. Consensus was to include the three interviewed applicants appointments on the November 1, 2011 Consent Agenda. D) Monthly Board Meetings • Beaches & Shores Advisory Board —October 1 lth — Regular— 9:30 AM • Planning Board — October 12th- Regular - 9:30 AM • Bd. of Adjustment — October 18th — Regular — 9:30 AM • Code Enforcement Board — October 19th- Regular — 9:30 AM 5. PROPOSED ORDINANCES AND RESOLUTIONS A) RESOLUTION NO. 11-010 R A RESOLUTION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, APPOINTING PALM BEACH COUNTY SUPERVISOR OF ELECTIONS SUSAN BUCHER, OR HER REPRESENTATIVE, AND THE HIGHLAND BEACH TOWN CLERK, OR HER REPRESENTATIVE, TO THE TOWNS' CANVASSING BOARD AND AUTHORIZING SUSAN BUCHER, OR HER REPRESENTATIVE, AND THE HIGHLAND BEACH TOWN CLERK, OR HER REPRESENTATIVE, TO REPRESENT THE TOWNS' CANVASSING BOARD FOR THE GENERAL MUNICIPAL ELECTION OF MARCH 13, 2012. Town Clerk Brown read Resolution No. 11-010 R, title only, into the record. Town Manager Weiser — stated that appointing the Supervisor of Elections to the Town's Canvassing Board is part of the contract with the Supervisor's Office. Consensus was to include the adoption of the Resolution on the November 1, 2011 Consent Agenda. 6. NEW BUSINESS A) Authorizing the Mayor to Sign a Contract with Susan Bucher, Palm Beach County Town Commission Workshop Minutes October 25 2011 Page 4 of 12 Supervisor of Elections for the March 13, 2012 Highland Beach Municipal Election. Town Manager Weiser - Susan Bucher, Palm Beach County Supervisor of Elections requires each municipality holding municipal elections to sign a "Vote Processing, Equipment Use and Elections Services Agreement" for each election cycle. The estimated cost sheet is enclosed as Exhibit A and is based upon expenses shared on a pro rata basis with 18 municipalities holding elections. If there are fewer than 18 municipalities holding elections, than the pro rata basis will be shared by the municipalities actually holding elections. This agreement relates to the contract with the Supervisor of Elections only. The budget line item also includes the expense for legal notices and related state fees. Comm. Pagliaro — What is the estimated cost? _Manager Weiser — Including legal notices, it is estimated to be $8,000.00 which is included in the budget. Consensus was to include the authorization on the November 1, 2011 Consent Agenda. B) Establishment of a Police Foundation. Chief Hartmann — Good afternoon Mayor and Commissioners thank you for allowing me the time to talk to you about something that is important to the Police Department. For more than a year, I have been researching, evaluation and talking to residents in the community. I am here to seek your support. What is a police foundation? Police Foundations are not a novelty in American law enforcement. They go back to at least to the 1960's when police departments established the first true police foundations dedicated to bolstering the needs of the department that budgets could not cover. How does a foundation operate? Similarly to Friends of the Library, a police foundation is a non-profit organization that exists to support the agency and is governed by a voluntary board of directors who make decisions and funding requests by the department. Why a police foundation? Does anyone know how much of the budget is designated to salary and benefits? It is about 90%. That is not germane to Highland Beach; it is typical to all police departments. It does not leave much to manage a 24-7 operation trying to provide specialized training; police specialty vehicles such as motorcycles, boats, watch trucks, beach patrol vehicles, bicycles; police canine, drug dogs, bomb sniffing dogs, bloodhounds; technology, laptop, computers, in car video cameras, radar, laser speed units; fund weapons, replace weapons, firearms, Tasers, bullet proof vests; equipment training; education programs; combat issues like drunk driving, traffic safety awareness, drug prevention programs, mentoring programs. One thing that is not in the budget that foundations have been good at is assisting police officers and their families. Officers that have had disabilities and/or line of duty deaths. On several occasions, I have had residents inquire about how to offer financial support to our police department. We cannot accept money through the municipality. We are cutting budgets. You are asking us to reduce the budget and we are finding ways to do that. Yet we have people in our community that are offering to donate money to use unrestricted and help in that process, and we are telling them "no". This foundation will help with that. In order to create a foundation it requires a lot of work, legal work, something that I cannot do on my own or would even try, it is way out of my forte. You need attorneys and CPAs. We have generous residents who have offered to cover these expenses. That kind of commitment from one resident is just one of many that I have spoken with. People want to have a part in the police department. In closing, I am very optimistic that this foundation will strengthen the ties with the community. Town Commission Workshop Minutes October 25 2011 Page 5 of 12 Commissioner Sheridan — Chief Hartmann you had mentioned that there would be no cost to the Town regarding starting, what can we anticipate for the future to pay expenses applied to the foundation? Chief Hartmann — The foundation keeps itself running through those funds. Commissioner Sheridan — So the Town would not be financially responsible? Chief Hartmann — Correct. Vice Mavor Zwick — I would like to comment briefly on the idea of the police foundation. It has been a thought lingering for the past 25 years that I have lived here and it has come up a number of times. Each time it was put down because there was a thought that there was not a need for it. But there is a definite need for it. I don't think it will harm or hurt the other ongoing foundations that exist. I think the people that support Friends of the Library will never stop that support. We live in a "Jewel of a Town". I think it needs our verbal support. The townspeople will decide what they want to do with financial support; they are not coming to us. I think all the good will is a perfect example of continuing the safety and service that is in the Town of Highland Beach. Commissioner Trinley — Yes, unfortunately, as the Chief knows, I am the naysayer of the group. I think it is overly ambitious to speak of a police foundation, in addition to the Friends of the Library. Chief, anytime that you have been here in the course of budget negotiations, have you been denied approval of equipment that you needed for the department? Chief Hartmann — Yes. Commissioner Trinley — When? Chief Hartmann — Last two budgets that I helped prepare, I asked about improving and upgrading the facility. Commissioner Trinlev — Besides that, we have already discussed that. In these economic times, that cannot be done. I am talking about your budget, equipment that you have been denied that you really needed to run that department. Chief Hartmann — I offered to put in license plate recognition cameras in the town, which is a safety and security piece that tell you if it is a vehicle is stolen and/or if they are a sexual predator, which was denied in the budget. Commissioner Trinlev — What was the budget? Chief Hartmann — $60,000.00. Commissioner Pagliaro — I would like to thank and take pride that this Commission has done an awful lot to present to the residents of Highland Beach to be proactive. I think that this Commission and past Commissions have done so. Look at those who have put their names in and done so to sign up for the boards. We had a group of people approach our Chief about starting this foundation. I don't see this as but a win -win for the residents. Mayor Featherman — A member of our family has been on a for -profit agency and my wife sits as the trustee for a foundation. This just came to me yesterday and I had no knowledge of this going to be presented until yesterday. So I am concerned because there is a lot more to foundations especially when you start a small one. You normally have to start a foundation with several hundred thousand dollars; although, you could start it with $50,000.00. Where do you intend to get your money to solicit for the foundation? Chief Hartmann — Typically for these foundations you get a once a year mailer. It depends on the community. Mayor Featherman — Would that go outside of the community? Chief Hartmann — It can be inside or outside of the community. Whoever you decide could be beneficial and help support you department. It could be businesses that are looking for local things to support for tax deductions. That is what it is there for. Manor Featherman — What will you spend it on? You will have to spend 5% of each year. What will you spend it on? Chief Hartmann — There are a variety of things that we just mentioned like Town Commission Workshop Minutes October 25, 2011 Page 6 of 12 technology. There is a project that I would like to bring here that cost money called Project Life Saver, which provides a bracelet for people with Alzheimer's, dementia, and for people who wander away. You cannot implement a project because you think it would be beneficial — you need funding. Mayor Featherman — You can give away $2,500 does that cover something important that we are not supplying. What else will you spend it on if you only have a minimum to spend the Is, 2nd or even 3rd year? Chief Hartmann — The board would make that decision. We would come to the board and say these are the things we are looking to do like a Project Lifesaver, upgrading our AEDs, technology in the car for first responders. Mayor Featherman — I really feel that there are things that we really have to know. Since I was not apprised of this until yesterday, I feel like I would like to table this till we get the answers. Chief Hartmann — Can you tell me what you need the answers to so I can work on this while we are tabling this? Mayor Featherman — What monies will be spent? Where you get the monies from? What type of budget you will have? Town Attorney Sliney — I serve as trustee on two foundations: 1) is strictly a non-profit public foundation and 2) a private foundation, so I have some experience in this area. The foundations are not going to be affiliated with the Town. Manor Featherman — I understand that. Attorney Slinev — Like Friends of the Library, it has nothing to do with the Town. In my opinion, whether or not it fails, it doesn't affect the finances of the Town. If it is not successful, it just means that there are fewer grants to the entity. I assume that this foundation would be setup solely to give grants to the Highland Beach Police Department. Chief Hartmann — Correct. Town Attorney Sling v — Any opposition would be if they have a bad fundraising year, then they just don't have the funds to give. Mayor Featherman — That's true. Attorney S1iney — I don't believe it affects the Town per se. Commissioner PaRliaro — If there is this group, why don't they move forward and take over? Chief Hartmann — You are right. Technically, it could go that way. I serve this Commission and this community. I am looking for the support. I want to tell you what we are doing, why we are doing it. I can tell you that if I don't come speak to you publicly, people have their own opinions and agendas. I want you to hear from the horse's mouth how to make the community better. If I do not have the support, I will go in another direction. That is why I am here today. Mayor Featherman — Thank you for that statement we certainly appreciate it. Commissioner Trinley — I wish you well. Commissioner Sheridan — It is now on the consent agenda, is it not? Attorneyy_Slinev — I do not think so. You have to have consensus, which is all five of you have to want to put it on the consent agenda, in my opinion. So you have to vote on it next time, up or down if you want to take jurisdiction over that, which I am not sure if you want to do that. Commissioner Pa liaro — I agree with that. C) Cancellation of the December 27, 2011 Commission Workshop Meeting. Town Manager Weiser - The regularly scheduled Workshop meeting of the Town Commission for the month of December falls on Tuesday, December 27d'. This is during the week between the Christmas and New Year's holidays. In past years, the Town Commission has seen fit to cancel this meeting because Commission members, staff, and the general public are celebrating the Town Commission Workshop Minutes October 25 2011 Page 7 of 12 holidays with family and friends. If the Commission is in agreement, it can be placed on the Consent Agenda for the November lst, 2011, Regular Meeting. Consensus was to include the cancellation on the November 1, 2011 Consent Agenda D) Termination of Retainer Agreement with Buckingham, Doolittle & Burroughs, LLP. Town Manager Weiser - On October 6, 2009 the Town entered into a retainer agreement with law firm Buckingham, Doolittle & Burroughs, LLP to provide legal services to the Town. Thomas E. Sliney has been the exclusive attorney for the Town to provide the legal services so rendered. However, Mr. Sliney submitted his resignation as Town Attorney on October 17, 2011, with an effective date of December 31, 2011. To coincide with Mr. Sliney's resignation, staff recommends terminating the retainer agreement with Buckingham, Doolittle & Burroughs, LLP effective December 31, 2011. Town Staff has advertised a Request for Qualifications (RFQ) for legal services and intends on having a new contract with a legal firm on the agenda for acceptance as soon as possible. Per the Retainer Agreement, the Town must provide the firm with 30 days written notice of their intent to terminate the agreement. It should be noted that terminating the current retainer agreement does not preclude Buckingham, Doolittle & Burroughs, LLP from submitting a proposal under the RFQ for legal services. Mayor Featherman thanked Town Attorney Sliney for his many years of service to the Town. Consensus was to include the termination on the November 1, 2011 Consent Agenda E) Authorizing the Mayor to sign the Amendment and Extension of the Solid Waste and Recycling Collection Agreement with Waste Management. Town Manager Weiser — Since 1999 the Town has been utilizing Waste Management Inc.'s services to provide solid waste and recycling collection. The most recent agreement entered into, commenced February 10, 2007, allowed for a five-year term which will now end December 31, 2011. As expressed at the September 27, 2011 Town Commission Workshop Meeting, Waste Management has been providing quality service over the years. In anticipation of the current agreement's expiration date, Waste Management has prepared an Amendment and Extension of Solid Waste and Recycling Collection Agreement for an additional term of three -years commencing on January 1, 2012 and ending December 30 2014. The extension terms shall be the only modification and all other previously contracted and amended terms and conditions will remain unaffected. The Town Attorney has reviewed the agreement for legal sufficiency. Consensus was to include the authorization on the November 1, 2011 Consent Agenda. 7. MISCELLANEOUS — ITEMS LEFT OVER A) Minutes September 21, 2011 — Special Budget Hearing September 27, 2011 - Workshop Meeting Town Commission Workshop Minutes October 25, 2011 Page 8 of 12 October 4, 2011 —Regular Meeting No corrections received from Commission, minutes to be included on the November 1, 2011 Consent Agenda. 8. REPORTS — TOWN COMMISSION A) Commissioner Sheridan — 1) On Monday, October 10d, I attended the Annual Florida Legislature Meeting held in Delray Beach, held by State Representative Bill Hager, along with other Municipal Officials. Mr. Hager opened the meeting by saying the State has reduced its new budget by four billion dollars. Because of this reduction, our State Bonds are now Triple A rated. The state has set up a new data base for drug addicts and reviewed the Pill Mill Bill, ending Florida's days as the pill mill capital of the world. He also concurred with the idea of reviewing all contracts on a regular basis. I asked for assistance with the following: wake zone speed limit on the intracoastal and an increase in Town's dollar disbursement from summons issued by our Police Department. Since that meeting, I have heard from Bill Hager's office regarding closing the pain clinic at 400 E Linton Blvd., and that he has also spoken to Congressman West's office about speed control and a wake zone on the intracoastal between Boca and Delray. 2) I attended the Institute for Elected Officials from October 14t' thru the 16t' in Tampa. I found the seminars to be very interesting and extremely informative. The courses included 1) Structure & Function of Municipal Government in Florida; 2) How to be an Effective Commissioner; 3) Taxes and other Sources of Revenue; 4) Florida Ethics Law; and 5) How to comply with Open Records and Open Meeting Laws. Three important facts that I learned were: 1) Nature gave people two ears, but only one tongue. This is a gentle hint that people should listen more than they talk. 2) Be careful when speaking with reporters if and when you must. 3) Be extremely careful about being the custodian of public records. I would like to take this opportunity to thank our Town Clerk, Beverly Brown for making all the necessary reservations which made the trip and conference very enjoyable. And also thanks to Zoie Burgess, for her memo and update on the new equipment for Channel 95 that has been installed and should alleviate all of our rebroadcast problems. B) Commissioner Pagliaro — No report. C) Commissioner Trinley — No report. D) Vice Mayor Zwick — I would like to add a comment regarding political signs. They are the pain in the neck to both residents and candidates. Banning signs is not viable due to free speech. Suggest that each candidate be limited on the number of signs that they are able to display, plus the length of time these signs can be displayed. E) Mayor Featherman —1) Bike situation — Have been receiving comments that bicyclists are riding more than two wide. Asked Chief about the signage near Palmetto Park where there is a sign that says only two wide. These riders are a concern to our residents. Manager Weiser — I contacted FDOT about the signage, and was advised that a cycling association installed them as a test. FDOT is investigating it to see if they have similar signage that can be installed. 2) The Town Commission Workshop Minutes October 25, 2011.Page 9 of 12 hosting of a Palm Beach League of Cities meeting here in Highland Beach. Really feel that we should reconsider this as costs can be in excess of $4,000.00. 9. REPORTS — TOWN ATTORNEY In regards to the Vice Mayor's comments regarding political signs. We cannot prohibit them, but could set forth a political sign policy. 10. REPORTS — TOWN MANAGER 1) We have been asked to host the March 28, 2012 meeting of the Palm Beach League of Cities. The league meets once a month at a different municipality. It gives the hosting municipality the ability to show case their town. Even though the expenditure is within my limits, I would like authorization from the Commission. Comm. Sheridan — Feel it is important to showcase Highland Beach, and the cost is minimal for the exposure that we will receive. Comm. Trinlev — I agree with Commissioner Sheridan. Mayor Featherman — Where are we going to get the money from? Acting Finance Director Curtis — Within the budget, we have a fund titled "Reserve for Contingency" that covers unanticipated expenditures. Consensus was to include the authorization on the November 1, 2011 Consent Agenda. 2) Yesterday I distributed a memo regarding the invoice of approximately $9,000.00 for the Town's portion of the new County Inspector General's Office. A growing list of municipalities are filing a joint lawsuit to contest the funding mechanism for the program, asserting that the charge is an unlawful tax and that the County must pay for the Inspector General Program in its entirety. It should be noted that the lawsuit is not an attempt to overturn the Inspector general Program; rather, it is contesting the mechanism being used for the funding the office. At this time there are six larger municipalities that are funding the lawsuit through use of the staff time of their City Attorney offices, and over ten municipalities that have voted or are planning on voting to support the lawsuit in name, without funding. Due to the timeframe of filing the lawsuit, which must be within 30-days of receiving the invoice, I am requesting direction from the Commission in supporting the lawsuit. We would then not pay the IGO invoice until such time as the lawsuit is settled. In conjunction with Town Attorney Sliney, we believe it would be appropriate for the Commission to support, but not fund, the lawsuit. Discussion: Mayor Featherman- I personally agree in supporting the lawsuit. Comm. Sheridan — Support, but not fund. Conn. Pa lg iaro — Also concur. Question the illegality of the funding. Vice Mayor Zwick- Totally agrees. Ridiculous waste of tax payer's money. Comm. TriWey — Support, but not fund the lawsuit. Consensus, include on the November 1, 2011 as supporting the lawsuit, but not funding it. 3) Last week, Valerie Oakes, Deputy Town Clerk was sworn in as Vice President of the Palm Beach County Municipal Clerks Association. 4) Monday is Halloween, and the offices will be dressing for the occasion. Town Commission Workshop Minutes October 25 2011 Page 10 of 12 11. CONSENT AGENDA None. 12. PUBLIC COMMENTS AND REQUESTS RELATED TO ITEMS DISCUSSED AT MEETING Marge Lanthier — Ocean Pines I have lived in Highland Beach for 17 years and it is a wonderful place to be. I just want to make a few comments about the Chief of Police's request for a foundation. I commend him for trying to help his budget. I am sorry that budgets are being cut. I think that safety and security is a very important part of our community and would hope that a small mill rate would make a difference.. There are several things I would like you to investigate further when thinking about another foundation in our Town. I think that even though the reason for the foundation is not a competitive one, as you will remember the Cultural Board, which was a Town Board with members paid by the Town. They did their fundraising because they were doing such similar programs as the Library and it definitely hurt our annual fund. We took a step back the year that they were trying to fundraise and as soon as they disbanded, our foundation went back to level it had been before. People do spilt their gifts. They say well I am going to give the Town $50.00, I'll give the police $25.00 and the Library $25.00, which seems fair. I would caution another foundation to think through the cost of raising money because it is expensive and of course the foundation will pay. He was absolutely right to say they wouldn't do any fundraising until they had the funds to do a mailing. If this gets approved, and they do a mailing, he was right to come to the Commission to say I need you approval because you pay his salary and a lot if his time is going to be taken up with preparing projects for this board, supporting this board, and being at board meetings. It all takes time. The Library Director has been very generous with supporting Friends of the Library as I hope we have been generous with the Library. I think that there is a lot about foundations that people just don't get into the nitty gritty. There are different types of foundations, some you have to spend a small portion of your money. Our foundation is a 5010 and we have to spend all but a small percentage of the money it the way our Rules & Regulations were setup at the beginning. There are many not -for -profit foundations that are under the guidelines. As long as they have a very committed board, willing to spend lots of time, then they should be successful, but I don't think you should assume that it has nothing to do with the Town because there is a time requirement. I wish the Town could fund his budget. The other thing is that you need to be very careful with friends assuming that because they support you they are due favors. The Police are a very powerful organization. I am sure that our Chief would not give favors because of gifts given to the foundation. But you would be surprised even at the Library "I would like to give $100.00 this year but I would really like my niece do one of the musical performances". Well if the niece isn't appropriate for our program, we say no. We would say no to anything and I hope that the Police Chief would do the same, We are supportive of anything that helps the Town, I just think that there are a lot of things to be thought about. The foundation with Friends of the Library has had its ups and downs. It is not as easy as saying — here is a bunch of friends, let's send a mailing. Someone has to do the work. Town Commission Workshop Minutes October 25 2011 Page 11 of 12 Manager Weiser — I totally agree with Marge, which is why it was brought to you for approval. Although this would be a separate entity from the Town, many things that they do may impact certain services of the Town. They may also want to expand services of the Police Department. I would really feel comfortable if you allow me to place the item on the agenda to seek your support because she is absolutely correct. It will take staff time and they may come to you from time -to -time regarding services that are provided. Even though they are separate, you would have to agree to that level of service. Mayor Featherman — I have to turn you down on that because we already voted that there isn't a consensus. Manager Weiser — Not for the Consent Agenda. To place on the agenda for discussion of support. Mayor Featherman — For the time, being until we get more information, this should be tabled. I know that Chief Hartmann is probably the best asset that we have here in our Town of anyone. We also have Friends of the Library, which are doing an exemplary job. I don't think we should tie both together. We decided if they want to have their own foundation, they should have it. I don't think we should be involved in the manner that you have asked for. I feel we really should table that as we did or let it die because we do not have the consensus. Comm. PaRliaro, — Mayor, I do not understand. Mayor Featherman — We have come to a conclusion already. If you want to bring it up, you are certainly welcome to but I think it is out of order. Let me say that. Town Attorney Sling y — The Mayor said before that he wanted to table it to get more information. Isn't that what you said? Mayor Featherman — That's right. Comm.Pa lg iaro — You say more information. Can you be more specific? Mayor Featherman — I have asked where we will get the money and how will it be spent. I didn't get an answer yet because it hasn't been incorporated yet. Comm.P lag iaro — That question cannot be answered at this point in time. We will be waiting here for the next millennium. Moor Featherman — That's right. Comm. Sheridan — Wasn't it decided that he can start the foundation. Mayor Featherman — They can start the foundation themselves. There is nothing wrong with that. But I have to take exception to what you say Madam Town Manager. Manager Weiser — You can't make a vote at this meeting. Mayor Featherman — We aren't. Manager Weiser — So I want to make sure there is a majority, not a consensus, to move forward. That is why I have asked to place this item under New Business to see if we have a majority. It does impact our services even though it is separate. Mayor Featherman — We could do that. Manager Weiser — My direction is to put it under Miscellaneous Items Left Over for the meeting. Mayor Featherman — Ok. Commissioner Sheridan — Yes. 13. ADJOURNMENT There being no further business to come before the Commission, Mayor Featherman adjourned the Workshop Meeting at 2:25 PM upon a MOTION by Commissioner Sheridan and seconded by Commissioner Pa liaro. Town Commission Workshop Minutes October 25 2011 Paize 12 of 12 APPROVED: -f W1 L&ULALB, ,- Bernard Featherman, Mayor A,4ewtz 'y 2�A" Mirial Z ck, ce, Dennis J. Sheridat% Commissioner ATTEST: t BiKerly M. Br wn, MM Date