2011.09.21_TC_Minutes_SpecialTOWN OF HIGHLAND BEACH
MINUTES OF TOWN COMMISSION MEETING
BUDGET PUBLIC HEARING
Wednesday, September 21, 2011 5:01 PM
Mayor Bernard Featherman, called the Budget Public Hearing to order in Commission Chambers
at 5:01 PM.
CALL TO ORDER:
Roll Call: Members present: Mayor Bernard Featherman; Vice Mayor Miriam S. Zwick;
Commissioner Doris M. Trinley; Commissioner John J. Pagliaro; and Commissioner Dennis J.
Sheridan. Also present: Town Attorney Tom Sliney; Town Manager Kathleen D. Weiser; Town
Clerk Beverly M. Brown; Chief of Police Craig Hartmann; Public Works Director Jack Lee;
Acting Finance Director Cale Curtis; Building Department Office Manager Carol Holland;
Assistant to the Manager Zoie Burgess; and members of the public.
Pledge of Allegiance: The Pledge of Allegiance was given, followed by a minute of
silence in honor of members of the military, both living and deceased.
Civility Pledge: Town Clerk Brown recited the Civility Pledge for the Commission and
public.
1. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA:
• Agenda accepted as presented.
2. PUBLIC COMMENTS AND REQUESTS:
Mayor Featherman - Requested that Acting Finance Director Curtis explain the roll -back rate.
Acting Finance Director Curtis — A roll -back rate is the rate at which the current tax base would
produce the same taxes levied as the previous year. When a tax base increases, maintaining the
same millage rate represents an increase in taxes. The Town is authorized by Florida Statutes to
levy taxes on real and tangible personal property to fund the operations and services. The final
budget is divided by the tax base to establish a millage rate. To equal the 2010-2011 tax rate of
3.2542, the roll -back rate associated with this year's budget is 3.4070 mills.
Town Commission Budget Hearing Minutes
September 21, 2011 Page 2 of 6
3. PUBLIC HEARING — RESOLUTION NO. 11-008 R
A) INTRODUCTION - RESOLUTION NO. 11-008 R
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH,
FLORIDA, ADOPTING A FINAL MILLAGE RATE OF 3.4070 MILS FOR THE TOWN'S
GENERAL OPERATING FUNDS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011
AND ENDING SEPTEMBER 30, 2012; PROVIDING THAT THE FINAL MILLAGE RATE OF
3.4070 MILS IS 0.00 PERCENT LESS THAN THE COMPUTED ROLLED -BACK RATE OF
3.4070 MILS; PROVIDING FOR SEVERABILITY, CONFLICTS AND AN EFFECTIVE
DATE.
Town Clerk Brown read Resolution No. 11-008 R into the record.
B) PUBLIC HEARING — RESOLUTION NO. 11-008 R
Mayor Featherman opened the Public Hearing.
Not receiving any comments, Mayor Featherman closed the Public Hearing on Resolution No. 11-008
I—
C) COMMISSION DISCUSSION
No Comments.
D) ADOPTION OF RESOLUTION NO. 11-008 R
MOTION: Vice Mayor Zwick made a motion to adopt Resolution No. 11-008 R; seconded by
Commissioner Sheridan.
ROLL CALL:
Vice Mayor Zwick -
Yes
Commissioner Sheridan -
Yes
Commissioner Pagliaro -
Yes
Commissioner Trinley -
Yes
Mayor Featherman -
Yes
Motion passed with a 5-0 vote.
4. PUBLIC HEARING — RESOLUTION NO. 11-009 R
A) INTRODUCTION - RESOLUTION NO.11-009 R
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH,
FLORIDA, ADOPTING A FINAL BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2011 AND ENDING SEPTEMBER 30, 2012; DETERMINING AND FIXING
Town Commission Budget Hearing Minutes
September 21, 2011 Page 3 of 6
THE AMOUNTS NECESSARY TO CARRY ON THE GOVERNMENT OF THE TOWN FOR
THE ENSUING YEAR; PROVIDING FOR SEVERABILITY, CONFLICTS AND AN
EFFECTIVE DATE.
Town Clerk Brown read resolution No. 11-009 R, title only, into the Record.
B) PUBLIC HEARING — RESOLUTION NO. 11-009 R
Mayor Featherman opened the Public Hearing.
Not receiving any comments, Mayor Featherman closed the Public Hearing on Resolution No.
11-009 R.
C) COMMISSION DISCUSSION
Comm. Trinley - Thanked Town Manager Weiser and Acting Finance Director Curtis for the great job
they did on the budget.
D) ADOPTION OF RESOLUTION NO. 11-009 R
MOTION: Comm. Sheridan moved to adopt Resolution No. 11-009 R; seconded by Comm. Pagliaro.
ROLL CALL:
Commissioner Sheridan -
Yes
Commissioner Pagliaro -
Yes
Commissioner Trinley -
Yes
Vice Mayor Zwick -
Yes
Mayor Featherman -
Yes
Motion passed with a 5-0 vote.
5. NEW BUSINESS:
A) Commission Authorization for Mayor to sign the "Quote Acceptance Form"
From the Florida Municipal Trust covering General Liability, Property, and
Workman's Compensation Insurance Coverage for the Fiscal Year 2011-2012.
Acting Finance Director - The Town's current insurance coverage expires September 30, 2011.
For the last 10 years the Town has renewed their insurance with Preferred Governmental
Insurance Trust, now known as Preferred. However, last year the Acting Finance Director met
with a representative from the Florida League of Cities' Florida Municipal Insurance Trust
(FMIT) to obtain a proposal for insurance coverage. After comparing Preferred's renewal
proposal with the proposal from FMIT, the Town would benefit from switching to the League's
insurance program. Both proposals provide similar coverage for general liability, property, wind,
and workers' compensation; however, the FMIT's premium is over $50,000 cheaper. In addition
to the lower premium cost, the FMIT also has a Return of Premium Program where unused
premiums are returned to the insured members. Since their initial proposal, Preferred has
Town Commission Budget Hearing Minutes
September 21, 2011 Page 4 of 6
returned with a lower quote, but it still was not as low as FMIT. It is my recommendation to
accept the quote from FMIT.
Mayor Featherman — What vehicles are covered under the Town's insurance? Director Curtis —
All town vehicles are covered. Mayor Featherman - If I am using my vehicle while traveling on
Town business, who's insurance would cover me if there was an accident? Director Curtis —
Your own insurance would cover it.
MOTION: Commissioner Pa lg iaro moved to: Authorize the Mayor to sign the "Quote
Acceptance Form" from the Florida Municipal Trust covering General Liability, Property, and
Workman's Compensation Insurance Coverage for the Fiscal Year 2011-2012; seconded by
Commissioner Sheridan.
ROLL CALL:
Commissioner Pagliaro -
Yes
Commissioner Sheridan -
Yes
Commissioner Trinley -
Yes
Vice Mayor Zwick -
Yes
Mayor Featherman -
Yes
Motion passed with a 5-0 vote.
B) Commission Authorization for the Mayor to sign and accept the BID Proposal
for an Upgrade in the Sulfuric Acid System from RJ Sullivan Corp in the
amount of $95,800.00. Funds to be charged against Water Fund Account
Number 401-533- 000-564.000.
Public Works Director Lee - The Town recently went out to bid to replace the old acid piping in
the Reverse Osmosis Water Treatment Plant. Two companies bid the job and the low bidder was
RJ Sullivan Corporation of Pompano Beach. The lump sum bid of $95,800.00 includes the
furnishing of all labor, materials, engineering, temporary systems, design, equipment,
documentation, installation, testing, training and start-up service to provide a complete and
functional system constructed of Haylar piping, fittings, valves and accessories. As to the budget
for this project, funds were appropriated in this year's operating budget in the amount of
$120,000.00 to facilitate this upgrade. Fortunately, we were able to secure a low bid that is
approximately 20% below our original project estimate.
Comm. Sheridan — How long will the installation take and will it interfere with the water for the
residents? Director Lee — It will take three to four weeks to complete. We will use a temporary
system during the day and revert back to the original system at night.
Comm. Pagliaro — Is this the original piping, and how long has it been there? Director Lee —
This was the original piping that went online with the opening of the plant in 2004. The Bid
specs for this project call for Haylar piping that will last 3 or 4 times longer. The original specs
Town Commission Budget Hearing Minutes
September 21, 2011 Page 5 of 6
of the water plant also called for Haylar piping, but due to financial problems, a less expensive
piping was used.
Comm. P lag iaro — What about contractor insurance? Director Lee — Will check on the insurance.
Mayor Featherman — Does this contract meet environmental regulations? Director Lee — We
have an engineer overseeing the project. DEP will inspect the project before it is signed off.
This project is similar to one that the county just completed.
MOTION: Comm. Sheridan moved to: Authorize for the Mayor to sign and accept the BID
Proposal for an Upgrade in the Sulfuric Acid System from RJ Sullivan Corp in the amount of
$95,800.00. Funds to be charged against Water Fund Account Number 401-533- 000-564.000.
Comm. Pagliaro seconded the motion.
ROLL CALL:
Commissioner Sheridan -
Yes
Commissioner Pagliaro -
Yes
Commissioner Trinley -
Yes
Vice Mayor Zwick -
Yes
Mayor Featherman -
Yes
Motion passed with a 5-0 vote
6. REPORTS — TOWN COMMISSION:
A) Commissioner Sheridan — No Report.
B) Commissioner Pagliaro — No Report.
C) Commissioner Trinley — No Report.
D) Vice Mayor Zwick — No Report.
E) Mayor Featherman — No Report.
7. REPORTS — TOWN ATTORNEY:
No Report.
8. REPORTS — TOWN MANAGER:
Thanked the Mayor and Commission for their support through the budget process. Thanked all
the Department Heads for lowering their budget requests. And a big thank you to Cale Curtis for
all his work, as this was his baby along with the one his wife had this afternoon. Shows the
dedication of our Acting Finance Director for leaving the hospital to attend the Budget Hearing.
Town Commission Budget Hearing Minutes
September 21, 2011 Page 6 of 6
9. PUBLIC COMMENTS AND REOUESTS:
No Comments.
10. ADJOURNMENT
There being no further business to come before the Commission, Mayor Featherman adjourned
the Budget Public Hearing at 5:28 PM upon a MOTION by Commissioner Pa lg iaro; seconded
by Vice Mayor Zwick.
APPROVED:
�.
Bernard Featherman, Mayor
Miriam S. Zwick, ice4)
r
Doris M. Trinley, CompaiesiQner
Dennis J. Sheridan, Commission
ATTEST•
everly M. rown, MMC
Town Cler
/ 8,4rxx
Date