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2000.05.02_TC_Minutes_RegularTOWN OF HIGHLAND MINUTES OF TOWN COMMISSION MEETING REGULAR MEETING Tuesday, May 02, 2000 1.30 P.M. Mayor Thomas J. Reid called the Regular Meeting to order in Commission Chambers at 1:30 P.M. Town Clerk Doris Trinley called the roll. The Mayor, Vice Mayor Michael W. Hill, and Commissioners John J. Sorrelli, Paul R. Kane and Robert L. Lowe were present. Town Attorney Thomas E. Sliney and Town Manager Ben Saag were also present, as were members of the general public. After roll call, the Pledge of Allegiance was given. Before the start of business, Town Manager Saag introduced Dick Olbrych, who has joined the Building Department as a code enforcement inspector, as well as a multi -line inspector. 1. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA Upon MOTION by COMMISSIONER SORRELLI/VICE MAYOR HILL, and with unanimous vote, the agenda was accepted as presented. 2. PUBLIC COMMENTS AND REQUESTS Judge James Niehoff, 3212 S. Ocean Boulevard, commended the Commission's action on filing a Complaint for Declaratory Judgment regarding the Hoffmann petition to build a 150 -unit adult congregate living facility on 7+ acres (see Minutes of May 1, 2000 Special Meeting). Leonard Bell, 2727 S. Ocean Boulevard, thanked the Commission for everything the members did for the Town. Turtle Coordinator Jose Echeverria, 1112 Russell Drive advised there had been a few nestings thus far in the season. PRESENTATION 0 None. I • Minutes of Town Commission Regular Meeting May 02, 2000 Page 2 of 7 4. BOARDS AND COMMITTEES a) Board Correspondence: None b) Planning Board Vacancy: Victor Hadeed was eligible, but did not seek reappointment, opting for possible appointment to the Financial Advisory Board in the near future. Therefore, following some discussion, and upon MOTION by COMMISSIONER KANE/COMMISSIONER SORRELLI, followed by unanimous favorable, Neil Burd was appointed to a 3 -year term. As he previously stated, Mr. Burd will resign as a member of the Community Appearance Board. Board of Adjustment Vacancy: It was the consensus that this Board hold a Special Meeting before the May 30 Workshop to interview all talent bank applicants who had named it as their board of choice. It was noted that because there is a possibility that the Commission will merge the Community Appearance Board's responsibilities with those of the Planning Board when the revised zoning code is approved, all members of the CAB be notified of this special meeting also, inasmuch as some or all may have • an interest in serving of the BOA. The BOA will then transmit their recommendations to the Commission and will be discussed at the Workshop. Lengthy discussion took place regarding Board appointment procedures, as recommended by the Ad Hoc Committee. Upon MOTION by COMMISSIONER LOWE/COMMISSIONER KANE followed by unanimous favorable vote, it was agreed that each applicant would be first interviewed by the Commission and then requested to attend the next meeting of the Board of his/her choice for interview purposes; the particular Board would then transmit its recommendation to the Commission, who would have the option of re -interview. c) Board Action Report: Mayor Reid read the report for the month of April into the record. d) Monthly Board Meetings: The Mayor also read the calendar of meetings for the month of May into the record. • Minutes of Town Commission Regular Meeting May 02, 2000 Page 3 of 7 4. PROPOSED ORDINANCES AND RESOLUTIONS (1) A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, REQUESTING A PORTION OF THE COUNTY EMERGENCY MEDICAL SERVICE GRANT AWARD PROGRAM FUNDS. Read by title only into the record and approved unanimously upon MOTION by COMMISSIONER SORRELLLI/COMMISSIONER LOWE. (2) A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, SUPPORTING EFFORTS TO ENSURE THAT THE STATEWIDE OPTIONS CONSIDERED FOR FUNDING OF THE EVERGLADES RESTORATION PROJECT WILL RESULT IN AN EQUITABLE SOURCE OF LONG TERM REVENUE FOR THE PROJECT AND WILL NOT UNFAIRLY IMPACT THE RESIDENTS OF SOUTH FLORIDA BY PLACING UPON THEM A DISPROPORTIONATE BURDEN OF THE TOTAL COSTS; • PROVIDING FOR DISTRIBUTION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Read by title only into the record. Town Manager Saag recommended approval of this resolution, explaining that the $250,000 grant the Town had applied for regarding the reverse osmosis water treatment facility might not be available otherwise. Upon MOTION by VICE MAYOR HILL/COMMISSIONER SORRELLI, resolution was unanimously approved. (3) A RESOLUTION OF THE TOWN OF HIGHLAND BEACH SUPPORTING AN APPLICATION TO THE DEPARTMENT OF JUSTICE FOR PARTICIPATION IN THE COMMUNITY ORIENTED POLICING SERVICES (COPS) PROGRAM. Read by title only into the record and unanimously approved upon MOTION by COMMISSIONER KANE/COMMISSIONER SORRELLI. 0 , Y Minutes of Town Commission Regular Meeting • May 02, 2000 Page 4 of 7 5. NEW BUSINESS DISCUSSION AND CONSIDERATION OF REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES REGARDING PERMITTING, DESIGN AND CONSTRUCTION OF REVERSE OSMOSIS WATER TREATMENT FACILITY For the record, Mayor Reid advised of the "Request for Qualifications" meeting, which took place this morning and wherein representatives of three (3) firms were interviewed regarding capabilities relating permitting, design and construction of the reverse osmosis water treatment facility: Reese, Macon & Associates Hartman & Associates CH2M HILL Substantial discussion took place, concluding with the members being advised by the Town Manager that they must individually rank the firms, in accordance with the terms of the Competitive Negotiation Act. This was done, with the following results: • Commissioner Lowe Commissioner Kane Commissioner Sorrelli No. 1: CH2M HILL No. 1: CH2M HILL No. 1: CH2M HILL No. 2: Reese, Macon No. 2: Reese, Macon No. 2: Reese, Macon No. 3: Hartman No. 3: Hartman No. 3: Hartman Vice Mayor Hill No. 1: CH2M HILL No. 2: Hartman No. 3: Reese, Macon Mayor Reid No. 1: CH2M HILL No. 2: Hartman No. 3: Reese, Macon MOTION was then made by COMMISSIONER SORRELLI/COMMISSIONER KANE, followed by unanimous favorable roll call, to allow Mr. Saag to proceed to negotiate with CH2M HILL for the permitting, design and construction of the reverse osmosis water treatment facility. 6. MISCELLANEOUS - ITEMS LEFT OVER (1) CONTINUED DISCUSSION RE DEVELOPMENT OF PARK BEHIND TOWN HALL Mr. Saag advised of his concerns regarding inadequate parking, i.e., when the R.O. plant • was built, additional employees and Town vehicles would need access, as well as increased traffic from planned developments. Substantial discussion took place, :7 :7 I including Minutes of Town Commission Regular Meeting May 2, 2000 Page 5 of 7 the idea of a new library being built on the land revisited, as the Town Manager had advised of up to $500,00 in federal grant monies being available for this purpose. This concept was discussed at some length; however, in addition to consideration of this possibility, and upon MOTION by VICE MAYOR HILUCOMMISSIONER SORRELLI, Mr. Saag was still directed to apply for grant monies for Intracoastal recreational facilities which are now available through County Commissioner Mary McCarty's office, with revisions being made to Town park plans as needed. Motion carried with unanimous favorable vote. (Copy of Mr. Saag's memorandum attached to and made part of these Minutes) (2) MINUTES FOR APPROVAL Upon MOTION by COMMISSIONER LOWEXOMMISSIONER KANE, the following sets of Minutes were unanimously approved: March 28, 2000 - Workshop Meeting April 04, 2000 - Regular Meeting 7. REPORTS - TOWN COMMISSION Commissioner Robert L. Lowe advised that because of liability concerns, the Ambassador East Condominium Association had reconsidered the possibility of allowing a Town -owned beach vehicle to be housed on their property, with access to the beach through the property. Town Manager Saag responded that while the Town will continue to seek a central location for storage and beach access, the issue would be considered tabled at this time. Commissioner Paul R. Kane had no report. Commissioner John J. Sorrelli commended the Police Chief regarding the increase in speeding tickets issued in April. Vice Mayor Michael W. Hill had no report. Mayor Thomas J. Reid had no report. 8. REPORTS - TOWN MANAGER Town Manager Ben Saag reported on those items which were tabled from the April 25, 2000 Workshop Meeting: r Minutes of Town Commission Regular Meeting May 02, 2000 Page 6 of 7 (1) UPDATE RE TOWN'S APPLICATION FOR STATE REVOLVING LOAN FUND FOR REVERSE OSMOSIS WATER TREATMENT PLANT. Mr. Saag advised that he and Utilities Director Jack Lee will go to Tallahassee on Monday, May 8 to ensure the Town is considered for a state revolving loan regarding the reverse osmosis water treatment facility. (2) UPDATE RE TOWN'S REQUEST FOR DEPARTMENT OF TRANSPORTATION ASSISTANCE WITH DRAINAGE ALONG A1A. Mr. Saag advised that the Department of Transportation agreed that something should be done regarding drainage along A1A and indicated some funding may be available. (Copy of Minutes of Meeting with DOT attached to and made part of these Minutes) 10. CONSENT AGENDA (1) TELEVISION ADVISORY BOARD RECOMMENDATION TO BROADCAST AND RE -BROADCAST ALL BOARD MEETINGS. • The Town Manager referred to his April 27 memo to the Commission in which he advised that this directive was very staff intensive and no funds existed in this fiscal year's operating budget for its implementation. After some discussion, it was the consensus that Mr. Saag take the necessary steps to create a new position now and not wait until the next fiscal year. (Copy of Mr. Saag's memo attached to and made part of these Minutes) (2) REVISED POLICE DEPARTMENT RULES AND REGULATIONS. Upon MOTION by VICE MAYOR HILL/COMMISSIONER SORRELLI, the Consent Agenda was unanimously approved. 11. ADJOURNMENT There being no further business to come before the Commission at this time, Mayor Reid adjourned the Regular Meeting at 3:10 P.M., upon MOTION by VICE MAYOR HILL/COMMISSIONER SORRELLI. dmt t Minutes of Town Commission Regular Meeting • May 02, 2000 Page 7 of 7 • Attest: Date: Z oao 0 APPROVE: r Gc�1 Thomas J. Reid, Mayor _ f ASEn/ 7— Michael W. Hill, Vice Mayor n J. Sorrel i, Commissioner Paul R. Kane,Corhmissioner Robert L. Lowe, �Iommissioner