2011.08.17_PB_Minutes_Regular6HLgs
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TOWN OF HIGHLAND BEACH
MINUTES OF THE
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PLANNING BOARD
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REGULAR MEETING
Wednesday, August 17, 2011 9:30 AM
Members Present: Chair Carol Stern, Vice Chair Michael Kassower, Board Member
Ronald Clark, Board Member Carl Feldman, Board Member Steven Golding, and Board
Member Ilyne Mendelson. Also Attending: Town Attorney Tom Sliney, Town Manager
Kathleen Weiser, Deputy Town Clerk Valerie Oakes and members of the public.
CALL TO ORDER:
Chair Stern called the Regular Meeting to order at 9:30 AM. Roll call was taken by
Deputy Town Clerk Oakes followed by the Pledge of Allegiance.
ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA:
Chair Stern called for any additions or deletions to the agenda, hearing none, the agenda
was accepted as submitted.
PUBLIC COMMENTS AND REQUESTS:
None.
PRESENTATIONS:
Chair Stern announced that Member Joan Halpern resigned due to personal reasons;
therefore, there is a vacancy on the board.
APPROVAL OF MINUTES:
• July 13, 2011 —Regular Meeting
MOTION: Board Member Golding moved to approve the minutes from the July 13,
2011, Regular meeting. Board Member Mendelson seconded the motion, which passed
unanimously.
OLD BUSINESS•
None.
Planning Board Regular Meeting Minutes
Wednesday, August 17, 2011 Page 2 of 5
NEW BUSINESS:
A. Finalization of the Memorandum to the Town Boards
Member Mendelson questioned how the Comprehensive Plan and the Strategic Plan
interplay, and if changes to the Comprehensive Plan should be recommended to the
Commission. Town Attorney Sliney advised not to amend the Comprehensive Plan;
however, a recommendation could be made to the Commission. Manager Weiser
clarified that every municipality has a Comprehensive Plan, which is mandated by the
State of Florida. The Comprehensive Plan is a long-term plan that has strict requirements
which involves public hearings for approval, and will not be amended at this time.
Strategic Plans are short-term, reviewed every year, and focus on accomplishing items in
the Comprehensive Plan in a time -period.
The Board reviewed the memorandum prepared by Chair Stern that is to be distributed to
the Town Boards and Department Heads.
"Wish List" items discussed were the following: 1) community safety; 2) research what
is being provided at the Library in order to prepare for the future and perhaps reduce the
budget; 3) create social events; 4) are taxpayers willing to pay higher taxes; and 5) how
do we reach all of the residents.
Member Golding asked if the Town could engage in a fundraiser. Attorney Slippy
explained that the Town Commission would have to approve a town fundraiser.
By consensus, the Board agreed to review the strategic plan for the Town of Wilton
Manors and the Village of Pinecrest and pull information pertinent to the Town to discuss
at the next meeting.
Member Mendelson requested that staff investigate hosting an open forum regarding the
Strategic Plan to gain input from the public. The forum could be held in conjunction with
"Coffee with the Mayor" in the Library.
MOTION: Board Member Clark moved to send the memorandum to the Town's boards
and department heads. Board Member Mendelson seconded the motion, which passed
unanimously.
Planning Board Regular Meeting Minutes
Wednesday, August 17, 2011 Page 3 of 5
B. Assign Liaison to each Board & Department
The Planning Board members were appointed as liaison to the following
board/department:
Beaches & Shores Advisory Board — Vice Chair Kassower
Board of Adjustment & Appeals — Member Mendelson
Code Enforcement Board — Member Feldman
Financial Advisory Board — Member Golding
Town Department Heads — Member Clark
C. Report from Chair — Meeting with Mayor (Branding the Town)
Chair Stern met with Mayor Featherman, who suggested new signage at the entrances of
Highland Beach with a motto. Mayor Featherman has asked that the Board consider
"Branding the Town" in its Strategic Plan.
D. Discuss & Prioritize Town Goals
Chair Stern reported that the Mayor expressed the following goals: 1) a community
transportation bus; 2) analyze the town's water pressure; and 3) renovate the Police
Department and Commission Chambers.
Member Mendelson suggested creating a guideline for the Town's board members to
explain what is expected and that all ideas are to be submitted to the Deputy Town Clerk.
Manager Weiser offered to develop talking points for the Planning Board members to use
as a presentation guideline before the Town's boards. Chair Stern added that comments
from the Board to be incorporated into the outline should be submitted to the Deputy
Town Clerk as soon as possible. A special meeting should be held to discuss the outline.
Member Feldman suggested gearing the survey to ask specific questions pertinent to the
board. A board member's individual thoughts from a resident perspective should come
secondary. Member Mendelson asked that the Town Manager would include in the
talking points that the board member is to first, suggest ideas that are relevant to their
board, and secondarily, suggest ideas as a town resident. Manager Weiser agreed.
Member Feldman concurred.
E. Input for the Quarterly Highlander
Chair Stern announced that she had written a squib for the quarterly Highlander
newsletter asking residents to submit their ideas for inclusion in the Strategic Plan. In
addition, she added a question to the survey regarding the taste and smell of the Town's
water.
Planning Board Regular Meeting Minutes
Wednesday, August 17, 2011 Page 4 of 5
Chair Stern called for a motion based on the dialogue of creating a presentation guideline
to be used by the Planning Board members when discussing the Town's Strategic Plan
before the various boards.
MOTION: Board Mendelson moved that the members of the Planning Board email their
thoughts and comments about "how to structure a talking points summary presentation"
for the various boards that we are going to. That we email those comments and thoughts
to Valerie; each one to Valerie with no copies of other Planning Board members on it.
That Valerie will then take those comments and give them to Kathleen, Town Manager.
Kathleen will synthesize them and pair from all the comments a draft proposed agenda,
summary, something that we can take with us as our presentation to the boards, which
will include broad categories that can help them as a guide but won't be limited to that. It
will tell them that they should first give us their thoughts and comments as it relates to
their specific board, and secondarily any wish list they have as a resident of Highland
Beach, and that we all meet on August 31 St to review what Kathleen drafts, tinker with
that and approve it so that we can go to the boards in September or their next meeting.
Chair Stern seconded the motion.
Discussion:
Manager Weiser suggested amending the motion to include the words "or their next
meeting" after the word September. Member Mendelson and Chair Stern accepted the
amendment.
Roll Call Vote:
Member Mendelson -
Yes
Chair Stern -
Yes
Member Feldman -
Yes
Member Clark -
Yes
Member Golding -
Yes
Vice Chair Kassower -
Yes
Motion carried 6/0.
ADJOURNMENT:
Member Feldman announced that George Kelvin, who was in the audience, submitted an
application to fill the vacancy on the Planning Board. Mr. Kelvin has a great background
in visual arts, writing and logos. Could we ask that Mr. Kelvin to submit his ideas for the
Strategic Plan to Valerie? Attorney Sliney responded that this is unusual because at the
present time it is present members submitting their ideas.
Chair Stern adjourned the meeting at 10:43 a.m.
Immediately following the meeting, the Planning Board members watched the Palm
Beach County Commission on Ethics training video.
Planning Board Regular Meeting Minutes
Wednesday, August 17, 2011 Page 5 of 5
APPROVED:
Carol Stern, Chair
Michael Kassower, Vice Chair
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Ronald Clark, Boar(d� Member
TOWN SEAL
ATTESTED:
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Valerie Oakes, CMC
Deputy Town Clerk
Date: 9119fif
Stephen
Ilyne Mendelson, Board Member
Vacancy