1995.06.28_FAB_Minutes_RegularTOWN OF HIGHLAND BEACH
FINANCIAL ADVISORY BOARD
REGULAR MEETING
MINUTES
Wednesday, June 28, 1995 9.25 A.M.
Chairman Thomas J. Reid called the Regular Meeting to order in
Commission Chambers at 9:25 A.M.
Deputy Town Clerk Jane Dillon called the roll. Present were
Chairman Thomas J. Reid, Vice Chairman Victor P. Hadeed and Members
S. Myron Browner, John R. Demarco and Werner Wm. Rothenberg.
Also present were Mayor Arlin G. Voress, Town Manager Mary Ann
Mariano and Finance Director Michael Seaman.
APPROVAL OF MINUTES
Upon MOTION by MR. BROWNER/MR. HADEED, the Minutes of the June 13,
1995 Regular Meeting were unanimously approved.
OLD BUSINESS
Continue review of Fiscal Year 95/96.
CORRESPONDENCE
None.
NEW BUSINESS
Mary Ann Mariano suggested looking at the water and sewer utilities
budgets to discuss changes which will be made, before reviewing the
June 15 General Operating Budget issues. The Board Members had no
objection to this.
Water Issues
After lengthy discussion on the payment schedule for the repair of
well #7, the Town Manager suggested placing the $100K expense in
next year's fiscal budget. The Town Manager stated that Montgomery
Watson, the Town's engineers, had offered to invoice the Town in
either fiscal year. This would allow the Town to collect the
interest on the reserved money. The FAB, at the suggestion of Mr.
Hadeed, however, felt that since the expenditure was being
encumbered this year, it should not be carried over but expensed
out this year. It was agreed that invoicing of the expense would
be made September 30, 1995, with payment to the engineers by the
end of October 1995.
Mayor Voress explained to the Board the necessity of having the
• well finished prior to winter 1995 due to the heavy volume of water
usage during the winter months.
• Financial Advisory Board
Regular Meeting Minutes
June 28 1995 Pa e 2 of 4
Capital Outlay Reauest Forms
Pg. 89: Laboratory PH Meter: #1 priority; This is a necessary
expenditure, as the meter must be replaced.
Pg. 90: Meters -and Registers: #1 priority; There are approximately
500 mechanical meters to eventually be replaced with new electronic
meters. An inventory of 50 registers will be utilized first to
repair any existing meters needing registers, and parts will be
salvaged from old meters for repair use, prior to installing new
electronic meters.
Pg. 91: Lawnmower: Expenditure for a new lawnmower has been reduced
to $1,000 from $4,600. Due to the current budget, a less expensive
lawnmower will be purchased. There will be no trade in on the old
one.
Pg. 92: Replacement of Water Service Lines at 4229 Intracostal Dr:
Lines are in poor condition and must be replaced before the
possibility of a collapse and washout.
Pg. 93: 3 Filter Effluent Valves: One valve will be replaced,
• utilizing parts for any repair on the other two. One valve
replacement will reduce expenditure from $9,600 to $3,200.
Pg. 94: 3 Service Line Replacements on Highland Beach Drive:
While these lines are in need of repair, this expenditure will be
put on hold, and removed from the budget for now.
Pgs. 95-98: Meter Replacement in Meter Pits: This will be done
when the backflow preventors are installed. If the old meters are
useable, they will be put back in place. This will help reduce the
expenditure by the cost per meter (approx $870 each).
Backflow preventors are scheduled to be done during the next fiscal
year. The Town will assist Seagate in getting an extension because
of the complexity of its needed repair. Coronado backflow has
already been completed.
Pg. 99: Intracoastal Crossing Disconnect: This line capping repair
must be done. It will be moved to contractural services rather
than in capital outlay.
Recap: The above reflects the differences to the budget plans.
The mayor had met with the utilities director and discussed the
needed expenditures.
• Financial Advisory Board
Regular Meeting Minutes
Jun 28 1995 Pa e 3 of 4
Sewer Issues
Pg. 104, #9510: Reline 3 sewer laterals: These laterals are leaking
seawater and need to be relined to reduce chlorides. $9,510 is a
fixed cost.
Mayor Voress departed from the meeting after the closure of the
Utility Budget.
GENERAL OPERATING BUDGET
Pg. 1: There was discussion regarding a footnote to be placed at
the end of the total budget stating "less cash brought forward"
from other funds, of $155K and $52K. (Per Mary Ann, this should go
right before grand totals (true budget is $150K) and add footnote
of money available).
Pg. 2: We will be doing an EAR (evaluation and appraisal report)
which is an interim report prior to the comprehensive plan. The
State will give grant money for most of these costs. On the next
print out at #5310 for professional fees, rather than saying $500
it will say $20K. At revenue item DCA Grant for $14K, the State
• will give us $14K.
Pg. 6&7: Clerks Office: Budget has been reduced by $3,500 from
previous fiscal year.
Mr. Reid commented that the board should not consider a decrease in
millage because of the need to rebuild and replenish reserves.
Air Conditioner
One unit is being replaced for $7,500
Firehouse
Engineers will bid the project in July.
Roof
It was recommended that the entire roof be replaced. While this is
a priority, it was suggested that it be placed on hold for now.
If immediate problems develop (leaks, collapse), monies will be
available for its immediate spot or entire repair.
It was agreed the next meeting will be held on Monday, July 17 at
1:00 P.M. to further review the 1995/96 fiscal year budget as well
as a proposed reserve policy.
There being no further business to come before the Board at this
• time, the meeting was adjourned upon MOTION BY
MR. HADEED/MR.BROWNER at 11:00 A.M.
Financial Advisory Board
Regular Meeting Minutes
June 28 1995 PacTe 4 of 4
APPROVE:
Thomas J. Reid, Chairman
Vidtor P. Hadeed, Vice Chairman
S. Myro Browner
% gohn R . 'DeMarco
(A-L ja
Werner Wm. Rothenberg
ATTEST: C. �rL/c�li�
DATE: L LIE C/ J
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