1988.08.09_FAB_Minutes_RegularTOWN OF HIGHLAND BEACH, FLORIDA
• FINANCIAL ADVISORY BOARD
REGULAR MEETING - MINUTES
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Tuesday, August 9, 1988 9.30 A.M.
A Regular Meeting of the Financial Advisory Board was called to order
by acting Chairman Richard Brunton at 9:30 A.M. on Tuesday, August 9,
1988 at Town Hall.
Members present included acting Chairman Richard Brunton, Grover
Ensley, and Fred Firstenburg. Chairman George Harbin and Benjan►in
Cohen were absent.
Also present for the meeting was Mayor Betty Jean Stewart, Town Manager
Mary Ann Mariano, Chief Accounting Officer Stanley Novak, and Deputy
Town Clerk Redawna Bavender.
A MOTION was made by Mr. Ensley/Mr. Firstenburg to approve the minutes
of July 12, 1988., Regular Meeting as submitted. All voted AYE.
CORRESPONDENCE:
There was no correspondence to be discussed.
OLD BUSINESS:
Mr. Firstenburg stated that he has done research regarding the
water/sewer rates the Financial Advisory Board recommended at their
July 12, 1988 Regular Meeting to be presented to the Town Commission.
It is his opinion that the rate structure Town Manager Mariano
presented would be much better than the rate the Financial Advisory
Board recommended.
Mayor Stewart noted the Town Commission has not yet acted on this
proposal but will be reviewing same at the August Workshop Meeting.
Also regarding the water rates, Mr. Firstenburg stated he felt Holiday
Inn's water rates should be increased in proportion with the rest of
the water custon►ers in Town.
Town Manager Mariano stated this is an issue she and Chief Accounting
Officer Novak plan to address before the Town Commission.
Mr. Firstenburg stated he was unhappy with son►e of the language in
Article 2, Section 3 in the Personnel Rules and Regulations. It is his
opinion that merit increase ranges and inflationary rates should not
have been published. Town Manager Mariano noted that all budgetary
matters are open to public review.
FINANCIAL ADVISORY BOARD
•Regular Meeting Minutes
August 9, 1988 Page 2 of 3
Also regarding the Personnel Rules, Mr. Ensley questioned if Article 4,
Section 2, regarding Gifts and Gratuities, was stated clearly enough so
employees would comply with all rules contained therein.
Town Manager Mariano stated all employees received and signed for a
copy of the Personnel Rules and Regulations. The responsibility of
complying with such rules lies with the employee.
NEW BUSINESS:
The Financial Advisory Board Members reviewed and discussed at length
the June 1988 Financial Statement as presented by Chief Accounting
Officer Novak, noting the various problem areas.
It was noted that the five (5) main problem areas concern:
Town Commission - Comprehensive Plan
Legal - Boca Hi Litigation
Other General Govt. - Bel Lido Bridge and other projects
Post Office - Increased hours for Dept. Head
General Obligation Debt - Debt Service Fee
•Under revenue, shortfalls fell into three (3) main categories, those
being the Florida Power and Light Franchise Fee, Interest Account, and
General Fund - Administrative Reimbursements. However, there were
several unanticipated revenues in the areas of a State grant for
Xeriscape, Comprehensive Plan, Road and Bridge rebate from the County,
franchise fees, taxes, etc.
Town Manager Mariano stated that an office supply spending freeze has
been initiated whereby all requests must be approved by the Town
Manager.
BUDGET TRANSFERS:
Several budget transfers were reviewed and discussed at this time. The
transfers were under the areas of:
Town Commission
Legal Council
General Public Building
Post Office
General Obligation Debt
Budget Inter -fund Transfer
Water System
• Sewer System
- Professional Services, Comprehensive
Plan Update, Municipal Code Update
- Boca Hi Litigation
- Greening Committee, Bel Lido Bridge/
Landscaping
- Salary and Fringes
- Other Debt Cost 1972 G.O Issue
- Transfer surplus revenues from sewer
system to water system
- Postage & Freight, Repairs & Mainte-
nance, Transfer from General Fund
- Insurance/General, Repairs & Mainte-
nance, Transfer to General Fund
FINANCIAL ADVISORY BOARD
Regular Meeting Minutes
August 9, 1988 Page 3 of 3
It was the CONSENSUS of the board that the Town Manager should prepare
an evaluation of the volume of work and man-hours needed to accomplish
the work in the Post Office. This iten► will be placed on the agenda
for the next regular meeting of the FAB.
A MOTION was made by Mr. Ensley/Mr. Firstenburg to approve the budget
transfers as submitted. The MOTION carried unanimously with all
favorable votes.
It was noted that a former part-time/no fringe Town employee received
unemployment compensation. The board members agreed the Town should
not be held responsible to pay for any of these costs. Town Manager
Mariano stated she would look into this matter.
Mayor Stewart noted she would like to see a breakdown of the bills
accumulated for each police car.
Town Manager Mariano brought up the question of preparing a "clean-up"
budget ordinance where we finish up at the end of the year rather than
leave it open ended. The members of the board didn't feel this would
be beneficial.
The FAB members and Mayor Stewart discussed setting up a manual to
provide guidelines as to the duties of the Chairman, Vice Chairman and
Board Members, agenda preparation, meeting dates, future projects of
the Financial Advisory Board, etc.
After discussion, Mr. Firstenburg was appointed Vice Chairman for a
term of six (6) months.
The next Regular Meeting of the Financial Advisory Board will be
scheduled as needed.
The meeting was adjourned at 11:45 A.M.
APPROVED: - AlkS FJJ T-
Georg M Ha , Chairman
rd B u Ma
-ABSENT-
Ben j an ' n Cohen
04-.
Grov EnsAT ST: 7
Fred Firstenburg
DA E:
cc: FAB Members, Town Commission, Town Manager