1988.02.08_FAB_Minutes_RegularTOWN OF HIGHLAND BEACH, FLORIDA
FINANCIAL ADVISORY BOARD
REGULAR MEETING - MINUTES
Monday, February 8, 1988 9.30 A M.
A meeting of the Financial Advisory Board was held at 9:30 a.m. on
Monday, February 8, 1988, at Town Hall.
Members present included Ben Cohen, Grover Ensley, Fred
Firstenburg, and Reese James. Member Richard Brunton was absent.
Also presnet throughout the meeting were Mayor Betty Jean Stewart
and Town Manager Mary Ann Mariano. Chief Account Officer Stanley
Novak attended for part of the meeting and George Harbin, Jr. was
also in attendance as a future member of the F.A.B.
Under the item "Correspondence", note was made of the final report
of the independent auditors (Coopers & Lybrand) and that this
final report reflects changes that had been discussed and reported
in the January 25, 1988 minutes of the F.A.B. meeting. With this
change, the F.A.B. concurs in the report, as presented, and
reiterates it's recommendation for acceptance by the Town
• Commission.
The meeting then proceeded with the agenda items:
PROPOSED BUDGET TRANSFER POLICY
The Town Manager's proposal was reviewed and discussed at
length. During the discussion, note was made that at the
November 23, 1987 F.A.B. meeting, concern was expressed as to
the value of "year end" budget transfers and whether or not
such transfers would lose the "tracking ability" of actual
operating experience that is essential to future budget
planning. Both the Town Manager and the Chief Financial
Officer advised that "timely" budget transfers are accepted
and standard practice in municipal accounting. At the con-
clusion of the discussion, the Town Manager agreed to have a
"rewrite" of this proposed policy available for the next
F.A.B. meeting.
PROPOSED PERSONNEL POLICY
This first draft of the proposed policy was prepared by the
former Town Manager. It is being reviewed and will continue
to be reviewed in conjunction and cooperation with the new
Town Manager, who ultimately will be charged with it's
implementation. The first five pages of the proposed policy
• were reviewed in some detail and during the discussion note
was made of a number of areas that need revision. Although
Financial Advisory Board
Regular Meeting - Minutes
• February 8, 1988
Page 2 of 2
the F.A.B. continues to support having the employees work a
full "work week" as against the present 35 hour "work week",
a number of questions arise as to the legal and ethical
aspects of this change. Upon further consideration of this
matter, the F.A.B. has endorsed the retention of the 35 hour
work week, with the provision that the proposed new policy
clearly defining the work week as 40 hours "including one
hour for lunch" so as to reaffirm the 40 hour work week as
the basis for all other aspects of benefits, wages, overtime,
etc.
The time being
meeting being
a.m.
• REJ:elk
0
12:00 Noon, the meeting adjourned, with the next
scheduled for Tuesday, February 16, 1988 at 9:30
cc: F.A.B. Members
Town Commission
Town Manager
Re ectfully Submitted,
Reese E. James, Chairman