1988.01.19_FAB_Minutes_Regular9
TOWN OF HIGHLAND BEACH, FLORIDA
FINANCIAL ADVISORY BOARD
REGULAR MEETING - MINUTES
Tuesday, January 19, 1988 9:30 A.M.
A meeting of the Financial Advisory Board was held at 9:30 A.M. on Tues-
day, January 19, 1988, at Town Hall.
Members present included Richard Brunton, Ben Cohen, Grover Ensley, Fred
Firstenburg and Reese James. Also present were Mayor Betty Jean Stewart
and Chief Financial Officer Stanley Novak.
Following review and upon motion properly made and seconded, the minutes
of the January 11, 1988, meeting were accepted and approved as written.
There were no new items of correspondence and the meeting proceeded with
the agenda items:
BUDGET TRANSFERS
The Chief Financial Officer is preparing a proposal for this
subject that can be the basis for a Town Commission policy for
future management of this matter. This will be taken up at
the next Financial Advisory Board Meeting.
LONG REPORT RE. WORK WEEK
Correspondence from Long Associates in response to a telephone
query on this subject was reviewed along with the report
itself. Following a discussion, the F.A.B. reiterates its
position that -
- salary surveys of municipalities throughout the state
reveal that the predominant work week is 40 hours;
- all other departments in Highland Beach were on a 40 hour
week with the exception of administration;
- for greater efficiency and economy of operation, the Town
should establish a standard 40 hour work week.
The F.A.B. further recommends that implementation of the above
be accomplished in two stages:
1. that a 37-1/2 hour work week be established for calendar
1988 effective March 1st so as to allow for personal ad-
justments and further that the hours of work be from
8 A.M. to 4:30 P.M. with a one hour lunch period;
•
Financial Advisory Board
Regular Meeting - Minutes
Page 2 of 3
2. that a 40 hour work week be established beginning with
calendar year 1989 with the work day being from 8 A.M. to
5 P.M. with one hour for lunch.
The question of whether there should be any adjustment in
wages reflecting the increased hours was also discussed. It
is the view of the F.A.B. that the present wage levels have
been predicated on a 40 hour work week and therefor no adjust-
ment is in order or appropriate.
WATER RATES
There was some discussion regarding this item but it soon be-
came evident that more detailed information was needed. The
Chief Financial Officer agreed to have this additional data
available for the next F.A.B. meeting.
DECEMBER FINANCIAL STATEMENTS
These will be reviewed at the next F.A.B. meeting.
• COMPENSATION FOR TOWN MANAGER POSITION
In reviewing this subject, the F.A.B. took into consideration
the "Long Report" as well as other survey sources that were
available. These sources indicate that Grade 125 (range
$35,000 - $49,000) as being in line with the current going
rate for such responsibilities. Grade 125 being that which
the "Long Report" ostensibly intended for the highest paid
position in the Town Organizational Chart.
In view of the above, the F.A.B. reconfirms its recommendation that
Grade 125 ($35,000 - $49,000) be established for the position of
Town Manager. Such range allows ample flexibility for attracting
and contracting with a desirable applicant for this position.
INDEPENDENT AUDITOR CONTRACT
All the correspondence regarding this matter was reviewed in-
cluding the proposal letter from the current auditing firm and
the subsequent memo from the Acting Town Manager. Following
discussion, it is the sense of the F.A.B. that Coopers and
Lybrand's proposal of December 31, 1987, together with the
subsequent terms as expressed in Ms. Mariano's memo of Janu-
ary 7, 1988, provide the basis for reasonable terms for a new
contract. It is the recommendation of the F.A.B. that Coopers
& Lybrand be awarded a new three (3) year contract as express-
ed in the above cited correspondence.
Financial Advisory Board
Regular Meeting - Minutes
Page 3 of 3
There being no further business at this time, the meeting adjourned at
11:40 A.M., with the next meeting being scheduled for Monday,
January 25, 1988, at 9:30 A.M.
Res ectfully submitted,
Reese E. James, Chairman
REJ/amk
cc: F.A.B. Members
Town Commission
Town Manager