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1987.08.10_FAB_Minutes_RegularTOWN OF HIGHLAND BEACH, FLORIDA FINANCIAL ADVISORY BOARD MINUTES OF REGULAR MEETING Monday, August 10, 1987 9:30 A. M. A meeting of the Financial Advisory Board was held at 9:30 a.m. on Monday, August 10, 1987, at Town Hall. Walter Peklenk acted as Chairman. Members present included Richard Brunton, Walter Peklenk, and Grover Ensley. Chairman Reese James was on vacation and Benjamin Cohen was absent, due to illness. Mayor Betty Jean Stewart, Town Manager Hugh D. Williams, and Chief Financial Officer Stanley M. Novak were also present throughout the meeting. Upon MOTION made and seconded, the Minutes of the July 27, 1987 meeting were approved as written. Under the item "Correspondence", note was made that: 1. The Town Manager presented a Memo from Peat Marwick (an auditing firm) in reference to Recognition of Depreciation by Not -for -Profit Organizations. Our new Chief Financial Officer will pursue this item during the upcoming audit by the Town Auditors, Coopers and Lybrand. The Acting Chairman then asked that the Town Manager review additional changes in the 1987/88 Budget. He reported a small reduction in ad valorem taxes and an increase in Cigarette Tax in the amount of $4,000.00. There were no changes in Expenses. There being no further changes, it was the opinion of the F.A.B. that the Budget be recommended to the Town Commission, subject to approval of the Employee Retirement Plan. The F.A.B. also notes that the Budget does reflect full provision for implementing results of the "Long Report". The "Long Report" was briefly discussed, especially the fact that the members of the Highland Beach Police Department refused to participate by not completing the Job Task Questionaire distrib- uted by Long Associates. It was noted that the Long Report did not include job descriptions and fringe benefits, such as Health Maintenance. It was also noted that there was no salary comparison with other cities of similar size. It was suggested that we ask for "raw data" on the salary comparison or how they incorporated data into the review. The F.A.B. recommended a one or two year adoption of the "minimum/maximum" salary schedule. The Town Manager was then asked to review the various departments and staff and report back FINANCIAL ADVISORY BOARD REGULAR MEETING MINUTES August 10, 1987 Page 2 of 2 with samples as to how this program will work. The Acting Chairman then suggested that the Town Manager recirculate the adopted Organizational Charts, along with recommendations for each department's needs, as to staff, for the new budget year. Review of the Employees Retirement Plan was deferred until Loretta Rigler, representing ICMA Corporation, could meet with the F.A.B. Town Manager Williams will advise the Acting Chairman when Ms. Rigler will be available for the meeting. The F.A.B. had no objection to meeting one evening, if necessary. Town Manager Hugh Williams then reviewed the highlights of the Monthly Financial Report, pointing out several deficiencies. Electric Franchise Fees will be short of budget, as well as Garbage/Solid Waste Revenue. Change in billing procedures is the major cause and this is cured by the time element. Local govern- ment half --cent Sales Tax should continue to be in excess. The Acting Chairman then suggested that the Chief Financial Officer Stan Novak make an over --view of the Monthly Financial Statement for the next meeting. The meeting was adjourned at 12:00 Noon. The next meeting will be a called meeting to review the Employee Retirement Plan. WHP:elk cc: FAB Members Town Commission Town Manager R Respectfully submitted, Walter H. Peklenk, Acting Chairman