1986.12.15_FAB_Minutes_RegularTOWN OF HIGHLAND BEACH, FLORIDA
FINANCIAL ADVISORY BOARD
MINUTES
Monday, December 15, 1986 9:30 a.m.
A meeting of the Financial Advisory Board was held at 9:30 a.m. on
Monday, December 15, 1986 at Town Hall.
Members present included Richard Brunton, Ben Cohen, Walter Peklenk and
Reese James. Also present throughout the meeting were Commissioner
Grier and Town Manager Hugh Williams.
The Minutes of the November 24, 1986 meeting were approved as publish-
ed.
The Chair reviewed two memos from the Town Manager:
1) Advising that the new utility billing forms would be going
into effect in the next several weeks, and
2) Advising that recent correspondence from the City Manager of
Delray Beach indicates that the dispute over sewage charges
has been resolved in their acceptance of the Greeley and
Hansen report.
The meeting then addressed the agenda items:
1) Impact/Connection Fee
The proposed "Fair -share" ordinance as prepared by the Town
Attorney and the Town Manager's memo on this matter were re-
viewed and discussed at length. From this the FAB recognizes
that the question of impact vs. connection fees is a matter
of legal consideration and therefore, the FAB can only reflect
its view that based upon the recommendations of the Town
Attorney and the Town Manager that the connection fee concept
appears to be the method of choice.
The FAB also recognized that the present water system will re-
quire augmenting in the near term and that such a program will
require substantial new money for system expansion. With this
situation in mind, the FAB urges the early appointment of con-
sultants to do a full engineering study to properly assess the
needs and to establish the approximate amount of funds that
will need to be sought for the project.
2) Computer/Software
The Town Manager and Town Finance Director advised that HTE
(software supplier) has failed to perform in accordance with
the contract with them and that the Town is returning their
software and is negotiating for a full refund of the Town's
payment to them. The FAB was also advised that the new soft-
ware programs suitable to our needs are now fully "loaded"
(except for payroll which will continue with ADP until on or
about April 1, 1987).
Financial Advisory Board Minutes
December 15, 1986
Page 2 of 2
3) Financial Statements
The Finance Director reviewed the format that will be gener-
ated by the new software program. Subsequent discussion with
the Finance Director and Town Manager indicated their view
that the proposed format gave them essential data for their
management needs and should be retained for that purpose. It
was also recognized that a more informational and abbreviated
format should be sought for the commissions, with the FAB
suggesting such a format. The Town Manager will review both
formats with the Commissioners for their determination.
4) Employee Wages/Benefits-
The Town Manager advised that a broad -based survey of this
matter is now in progress and recommended the matter be
deferred until the information has been received. This will
again be put on the February FAB Agenda.
The next meeting of the Financial Advisory Board is scheduled for 9:30
a.m. on Monday, January 5, 1987.
Res ctfully sub itted,
Reese E. James, Chairman
Copies: FAB Members
Town Commissioners
Town Manager