1985.10.28_FAB_Minutes_RegularTOWN OF HIGHLAND BEACH, FLORIDA
FINANCIAL ADVISORY BOARD
OCTOBER 28, 1985 10.00 A.M.
A meeting of the Financial Advisory Board was held at Town Hall on
Monday, October 28, 1985, at 10:00 A.M.
Those attending included members Richard Brunton, Walter Peklenk and
Reese James. Member Joseph Murania was absent and member Ben Cohen
was excused because of illness. Commissioner William Grier and Town
Manager Hugh Williams were also in attendance throughout the meeting.
The minutes of the August 30, 1985, meeting were approved as written.
The following agenda items were discussed:
- Proposed Purchasing Policy
The Town Manager had presented advance copies of his
proposed plan for review prior to the meeting. The
proposal received lengthy review and discussion and
while it was agreed that the proposal had much to be
said for it, it was also the concensus that it needed
further development and refinement. The Town Manager
agreed to have his next draft available for the Nov-
ember 20th, Financial Advisory Board Meeting.
- Town Organizational Chart
The Town Manager presented the last approved chart
dated 12/7/82 and following some discussion of seve-
ral aspects including whether the chart accurately
reflects the Town Charter and Ordinances, it was
agreed that the Town Manager would develop a propo-
sal for a new chart for review at the November 20th,
Financial Advisory Board Meeting.
- Personnel Changes
The Town Manager by memo and in person presented his
thinking on this matter. Following a lengthy discus-
sion of all the factors involved in this proposal,
it is the view of the Financial Advisory Board that
-the Town Hall is overstaffed considering
the scope of the work that can be envisioned
as the Town completes its development.
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FINANCIAL ADVISORY BOARD
October 28, 1985 Page 2 of 2
-some reduction in force is in order without
impairing the efficiency of the Town's
operation.
-within the Building Department, the positions
of the Building Official and Code Enforcement
Officer can be combined into one full time
position.
-the positions of Building Department Secretary
and Secretary for the appointed Boards can be
combined into one full time position.
-the Town Manager be empowered to make the
recommended staff reduction to take effect
not later than April 1, 1986.
- Computer
This subject again received considerable discussion,
including the cost effectivemess of the acquisition.
Following this discussion and recognizing the com-
plexity of the various proposals being considered,
it is the opinion of the Financial Advisory Board
that further study is still in order and suggests
that the Town Commission consider retaining the new
auditors, Coopers & Lybrand to carry out a computer
purchase analysis including their recommendation as
to subjects for programing, an appropriate program
vender and make and type of hardware equipment.
The Financial Advisory Board, having completed its agenda for this
meeting, adjourned with the next meeting being scheduled for Wednes-
day, November 20th, 1985, at 10:00 A.M.
cc: F.A.B. Members
Town Commissioners
Town Manager
amk
Respectfully submitted,
Reese E. James, Chairman