1985.12.18_FAB_Minutes_RegularTown of Highland Beach, Florida
FINANCIAL ADVISORY BOARD
DECEMBER 18, 1985 10:00 A.M.
A meeting of the Financial Advisory Board was held at Town Hall on
Wednesday, December 18, 1985 at 10 a.m.
Those attending included members Richard Brunton, Walter Peklenk,
and Reese James. Member Joseph Murania was absent and member Ben
Cohen was excused because of illness. Town Commissioner Grier and
Town Manager Williams were also present throughout the meeting.
The Minutes of the November 5, 1985 Special Meeting were approved as
written.
Mr. Lowell Blum, Chairman of the Town Police Advisory Board joined
the meeting and presented the views of his Board and the police staff
regarding the current policy of applying the 3.5% inflation adjustment.
The Financial Advisory Board members had questions for Mr. Blum and
advised that this item was not on today's agenda but that the Financial
Advisory Board was cognizant that this item was awaiting its recommen-
dation. Mr. Blum was then excused from the meeting.
Although the above item was not on today's agenda it was agreed that
the Financial Advisory Board would hold a special meeting on Wednesday,
January 8, 1986 at 10 A.M. and to include this item on that agenda.
The Chair also advised the Financial Advisory Board regarding a letter
to the Mayor on this same matter, which letter had been forwarded to
the Financial Advisory Board for its comment.
There was also a letter from member Joseph Murania regarding his absence
and it was noted that by Town ordinance, three consecutive absences
constitute a resignation and automatic acceptance. Therefore, Mr. Murania
would require reappointment to the Financial Advisory Board in order to
again serve. The Chair agreed to advise Mr. Murania of this in his next
communication with him.
The Town Manager's new draft of his proposed purchasing policy dated
December 12, 1985 was then reviewed. Following extensive discussion
there were several significant recommendations from the Financial
Advisory Board which the Town Manager agreed to incorporate into a new
draft which is to be ready in time for our January 8, 1986 meeting.
FINANCIAL ADVISORY BOARD
December 18, 1985
Page 2 of 2
Points made include:
1. organizational chart - page 2
To be redesigned to reflect that the Internal Auditor
is to report directly to the Town Commission. (This
aspect is also to be incorporated in the redrafting of
the Town organizational Chart which will be taken up at
a January '86 meeting).
2. That the sum of $2,500.00 be substituted for the proposed
$5,000.00 level for Town manager approval. (see page 7)
3. That the Requirements for Purchases up to (2,500) be
rewritten to include that the Internal Auditor shall make
random test checks of 10% of the purchase items under $2,500.
and of all purchase items with a value of $2,500. or over.
(see page 7). Also, that the Internal Auditor prepare and
submit a monthly report to the Commission and Town manager
regarding this requirement.
4. That the Town Commission shall pre -approve all items with
a value of $2,500. or ove�-,whether budgeted or not. (see
page 8).
5. Other "housekeeping" items were also discussed with the
Town Manager who agreed for their incorporation in his next
draft of his proposed policy.
The Financial Advisory Board then took up the matter of the Town's
present policy of a "Fee for Service" charge for trash and sewage
services. Because of time limitations, the Board had only a brief
discussion of this matter and agreed to complete its review at its
January 8, 1986 meeting.
The meeting adjourned at 1:00 P.m.
Res ctfully s mitted,
I
Reese E. James, Chairman
CC: F.A.B. members
Town Commissioners
Town Manager
12/19/85
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