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1988.05.11_PB_Minutes_Regular• TOWN OF HIGHLAND BEACH, FLORIDA PLANNING BOARD REGULAR MEETING - MINUTES May 11, 1988 9: 30 A.M. Chairman Ward called the Regular Meeting of the Planning Board, Town of Highland Beach, Florida, to order at 9:30 A.M. in the Commission Chambers at Town Hall. The Deputy Town Clerk called the roll. Present were Regular Members J. E. Ward, A. R. Keller, A. M. Fox, Jr., and Alternate Member R. M. Gregerson who acted in the capacity of a Regular Member. Absent were Regular Members A. Leng and M. A. Waldman. Also in attendance were Town Attorney T. E. Sliney, Building Official B. Sutherland, Deputy Town Clerk A. M. Kowals and members of the general public. It was noted that the question of building heights was discussed and it was suggested that the Planning Board proceed with the original recom- mendation of 60' maximum building height for the RMH category. The Town Attorney advised that once the Planning Board makes a decision .regarding the building height amendment, it will have to be readvertised in advance of the required Public Hearing. Following much discussion, MOTION was made by MR. KELLER/MR. GREGERSON to recommend that a Public Hearing be held on June 15, 1988, at 1:30 P.M. at which time the following heights will be considered: RML-2, Section 4.4 (e) (11) maximum building height 40' RMM, Section 4.5 (e) (11) maximum building height 50' RMH, Section4.6 (e) (11) maximum building height 60' with or without garage. This MOTION carried with all favorable votes. Chairman Ward informed the Planning Board Members that Mr. Jim Park of Gee and Jenson is expected to arrive at today's meeting at approximately 10:30 A.M. to continue the review of the preliminary elements of the Comprehensive Plan. The matter of an Information Notebook, as suggested by Mayor Stewart, to be prepared for the use of the Board Members was discussed at length as were the Roberts Rules of Order. Chairman Ward will draft a set of by- laws for the Planning Board, as well as the recommendations and review of site plans, which will be submitted to the Town Manager and Town Attorney. At a future meeting, the Members will review the said drafts which they will then adopt for the Information Notebook. This matter will be placed on the Agenda for the next Regular Meeting of the is Planning Board. • PLANNING BOARD Regular Meeting - Minutes May 11, 1988 Page 2 of 5 Mr. Jim Park of Gee and Jenson arrived at the Commission Chambers at Town Hall at 10:30 A.M. At this point in time, Chairman Ward called for a MOTION to approve the Planning Board Minutes. MOTION was made by MR. KELLER/MR. FOX to approve the Minutes of the April 13, 1988, Planning Board Regular Meeting as submitted. The MOTION carried unanimously with all Members voting 'AYE'. Mr. Park of Gee and Jenson distributed a new section on Potable Water Element which he said was revised, according to the correct information that was recently received, and replaced the section regarding Potable Water in the bound volume. We must make certain the elements prepared are adequate. Mr. Park advised that the deadline for completion and submittal of the elements to the Department of Community Affairs is August 15, 1988; however, a Public Hearing is required prior to the submittal. The Town Attorney stated it was his feeling that the Planning Board should have all the elements and hold one Workshop Meeting prior to scheduling a Public Hearing on this material. . Coastal Management Element Mr. Park stated the Coastal Management Element that the Members are reviewing is preliminary because it will be forwarded to the Department of Community Affairs for their comments. The Town will decide if they want to include those comments in their final submittal. Mr. Park said that two separate comments were received from the DCA and they will be part of next month's review by the Planning Board at their Regular Meeting in June. Hurricane Evacuation Members discussed the Hurricane Evacuation Element. It was noted that the evacuation time during a hurricane will be effected by A-1-A being navigable. The Gee and Jenson Element notes that the Palm Beach County public transportation agency (CoTran) will direct busses to coastal areas for the purpose of moving people during an emergency. When it was suggested that the flooding condition that exist on A-1-A during a heavy rainfall should be included in this Element, Mr. Park advised the Town should identify it as an objective to have a survey and analyze how this can be corrected. Mr. Park stated that in regard to dune crossover structures, it is re- commended that all residences (including private residences) abide by the same standards for pedestrian crossovers. It is further recommended •that a citizens committee be appointed to study beach and dune condi- tions that would be reported to the Town Commission by July 1, 1990. • PLANNING BOARD Regular Meeting - Minutes May 11, 1988 Page 3 of 5 Sanitary Sewer The condition of the sewer system is generally good in that there is no evidence of undue line settlement or collapse. There is, however, indi- cation of a problem with groundwater infiltration and/or stormwater inflow into sewer lines and manholes; therefore, further study of the system in required to determine the sources of this infiltration and inflow. Mr. Park stated it is recommended that the Town continue its program of raising manhole covers to a grade sufficient to reduce the infiltration and inflow and said program should be completed by January 1, 1990. The Town will complete a study by January 1, 1990 to analyze the current and future capacity requirements of Lift Station 2 and provide recommenda- tions for alleviating the current problem at this station. Solid Waste In reference to solid waste, Gee and Jenson recommends the Town require its solid waste collection contractor to provide waste tonnage records on a monthly basis starting in 1990. • Drainage Mr. Park said the drainage requires the subcontractor to report to the Town Manager what is required. Gee and Jenson recommends the Town advise the State Department of Transportation, in writing, the situation on A-1-A and request the DOT make drainage improvements as required to meet the Level of Service Standards provided in the Drainage Element. The DOT has the obligation to respond to comments urging them to improve the drainage problem in the right of way. Potable Water In a discussion of the water distribution and storage, it was stated that the 6" interconnect has a pumping capacity of 1 mgd for emergency potable water. It was noted that the Town would like to be consistent with the figures that are used in the various tables and reports. Mr. Park advised that the engineers at Gee & Jenson arrived at a peak hour flow factor of 1.75, a realistic figure based on the 1988 information, which will be used consistently. Gee and Jenson recommends that the Town compile an annual report including a 5 year projection of population, land use and water usage information for future planning. The document must set forth the Town's services level standards for public services. 40 . PLANNING BOARD Regular Meeting - Minutes May 11, 1988 Page 4 of 5 It is recommended by Gee and Jenson that the Town obtain an alternate water supply by 1990 in order to maintain the level of service standard set forth in this element. Natural Groundwater Aquifer Recharge Due to the lack of groundwater aquifer, no measures are proposed to provide for the maintenance or preservation of a recharge area. Following a brief recess, Chairman Ward reconvened the Regular Meeting at 11:55 A.M. Traffic Circulation Element In discussing the traffic counts taken at the North and the South end of Town, Members questioned why the traffic moving within the Town is not being considered. Mr. Park responded that it is accepted and taken for granted that there is none; and, further, he has never seen a comprehensive plan or analysis of traffic saying local trips are being generated. It was suggested a rider be added to the element stating a considerable amount of traffic is generated within the Town. • Following much discussion relating to the traffic within the Town, Mr. Park advised he would be happy to include a condition in the Traffic Circulation Element regarding this matter. Mr. Park said the Town must state what the level of service is on the road today (what does your current count say the traffic is). Gee and Jenson has relied on the 1988 counts completed this indicate a Level of Service Standard of "C" at the North with a Level of Service Standard of "D" at the South. It is important for the Town to consider how much traffic will be generated by permits issued. If the Level of Service, as specified in your Comprehensive Plan is reached and you are pushed into a lower Level of Service, you could not issue another permit. Gee and Jenson recommends the Town should consider a Level of Service "D" for A-1-A to reflect existing traffic conditions. To establish a Level of Service "C", the Town would indicate its desire to achieve that standard by the only realistic means available (by widening the roadway to three lanes). If Level of Service "E" were established, there would be a decline in the environmental quality and safety conditions for the Town residents. Mr. Park explained that by establishing Level of Service "C", the Town is accepting present traffic conditions but, at the same time, it is accepting the important responsibility of joining with other local governments in limiting future traffic so as to avoid reduction of the . Level of Service to "E" in the future. • PLANNING BOARD Regular Meeting - Minutes May 11, 1988 Page 5 of 5 Gee and Jenson recommends the Town review, not less than once every 5 years, its permitted residential densities as provided by zoning regu- lations to determine the appropriateness of those residential densities in achieving the Level of Service Standards set forth in this Compre- hensive Plan. The objective is for the Town to adopt a peak season/peak hour Level of Service Standard "D" for A-1-A in accordance with Treasure Coast Regional Planning Council criteria. Such Standard shall serve as the basis for analyzing traffic impacts prior to the Town issuing a development order. The review of the preliminary draft elements having been completed, MOTION was made by MR. KELLER/MR. GREGERSON to adjourn the meeting. With all favorable votes being cast, the MOTION carried and Chairman Ward adjourned the Regular Meeting of the Planning Board at 12:35 P.M. LJ A Cl APPROVED: i Ze, "-K J. . Ward, Chairman (absent) A. Leng, Vice Chairman (absent) M.,_,�. _-�Ialdrlan A.. R'.' Kell. -- ! n Z, a (. A. M. R. M,erson (Alternate