1988.07.29_PB_Minutes_Workshop• TOWN OF HIGHLAND BEACH, FLORIDA
PLANNING BOARD
WORKSHOP MEETING - MINUTES
July 29, 1988 9.30 A.M.
A Workshop Meeting of the Planning Board, Town of Highland Beach,
Florida, was called to order by Chairman J. Ward at 9:30 A.M. in the
Commission Chambers at Town Hall.
The Deputy Town Clerk called the roll. Present were Regular Members J.
E. Ward, A. Leng, M. A. Waldman, A. R. Keller and Alternate Member R. M.
Gregerson who acted in the capacity of a Regular Member. Regular Member
A. M. Fox was absent.
Chairman Ward noted that this Workshop Meeting was called to continue
discussion regarding tentative schedule for Comprehensive Plan review of
remainder of properties in Town.
It was noted that a revised draft of the Future Land Use Element, Inter-
governmental Coordination Element and Capital Improvement Element had
been received from Senior Planner J. Park of Gee and Jenson.
• Mr. Park noted that Gee and Jenson has submitted what they feel would
now be, with reviews, a final draft suitable for submission to
Tallahassee, along with the three elements that have not, to date, been
submitted to Tallahassee. The next step, after submittal, is receipt of
comments from Tallahassee (the Board would have benefit of review of all
elements); you package your draft plan and present it to the governing
body, continued Mr. Park.
Members proceeded to review the new submission of the Future Land Use
Element and recommended several changes: they noted that the 6,397
figure indicates seasonal population and not resident population as
noted in the Element; there are no free standing shopping facilities,
offices or personal service businesses within the Town as Highland Beach
has established itself successfully as a residential Town without
yielding to the temptation to allow commercial businesses which are
often associated with oceanfront communities.
Mr. Park advised that they want to make sure that all the comments of
the Planning Board Members are included in the elements.
Town Manager Mariano noted that the Town of Highland Beach is not
bordered on the North end by Delray Beach as county pockets, adjacent to
Highland Beach, exist on the East and West sides of A-1-A; which parcels
Delray Beach is looking to incorporate.
Mr. Keller noted that the element indicates Highland Beach is a resort
•
area and further commented that the residents do not consider the Town a
resort area; it is a family community that people like to visit during
the winter season.
• PLANNING BOARD Workshop Meeting - Minutes
July 29, 1988 Page 2 of 6
Mr. Park advised the Members that all sections of the elen►ents are
structured by following the rules of the Department of Community Affairs
and any negative staten►ents included are to show that the Town has
considered them and is making provisions for them.
In discussing the Future Land Use Map dated 7/25/88, Mr. Park noted that
at the South end of Town, the Milani Property, (which now belongs to the
County) is listed on the West side of A-1-A in the MFL district while
the East side of A-1-A is in the SF category.
When Members suggested a new classification designation (Open Spaces)
for that parcel, Attorney Sliney advised that the Town is involved with
the county in litigation; therefore, to change the classification at
this tine would be inconsistent with the Town's legal position. Town
Attorney Sliney further stated that until the matter is resolved to the
Town's satisfaction, he would not change the designation to "Open
Spaces". The Town Attorney also noted that there are two other areas in
Town that would be affected by the classification change; and, unless
you know what will be on the "Open Space", you are giving it an open
end.
Mr. Edward G. Hardy, the new Building Official/Code Enforcement Officer,
• who was in attendance, was introduced to the Planning Board Members at
this Workshop Meeting.
In continuing with the review of the Future Land Use Element, when Vice
Chairman Leng questioned why this element indicated that the Town will
enact an ordinance prior to April 1, 1990, Mr. Park replied that it is
one year after the date of the Town's Comprehensive Plan submittal to
the Department of Community Affairs; and, it is required that, by that
time, the Town implement their plan. Mr. Park further noted that there
has to be consistency between the Town's Comprehensive Plan and the Land
Use Regulation.
Mr. Park advised the Board that a Town can adopt rules that are more
stringent than that of the County; a Town could, by ordinance, adopt
amendments they would put on the books, that are requirements, without
running into problems of inconsistency between the Comprehensive Plan
and the Land Use Plan. If a Town wants to change requirements of
development, that is not in conflict with the Comprehensive Plan --that
is your own administration policy being put into ordinance forn►.
Town Attorney Sliney stated the Town is implementing whatever ordinances -
it feels necessary until the Town's problem is solved; that is why we
have the 'Zoning in Progress Resolution' at this time. Attorney Sliney
noted things are done in steps; the Comprehensive Plan, development
regulation (which is zoning) and any change will be some tine
• thereafter.
• PLANNING BOARD Workshop Meeting - Minutes
July 29, 1988 Page 3 of 6
Referring to paragraph 4, page 16, of the Future Land Use Element, Mr.
Park noted that this is a fundamental process which is important in the
Town's Future Land Use Map that will be included in the Town's Con►pre-
hensive Plan. "The ratio of dwelling units to total city land areas as
of July 1, 1988, (8.70 dwelling units per acre) shall be established as
the average density of all future multi -family development within the
Town and the permissible land use density for each multi -family
classification shall be adjusted proportionately." Mr. Park explained
that zoning and land use relates to dwelling units rather than people;
and, when it is spread evenly around the Town, you would have 8.70
dwelling units per acre. If that density were to be increased, it would
deny the quality of life. When the Town is completely developed, no
properties will have more than 8.70 dwelling units per acre. That 8.70
standard will be an average. The density decrease is within the 20% to
25% range and adjustments will occur only in the multi -family district,
continued Mr. Park.
In a discussion regarding State Road A-1-A and hurricane evacuation, Mr.
Gregerson noted that something should be done about that road as it
floods badly after a heavy rainstorm. Mr. Gregerson read into the
minutes a letter to the Florida Department of Transportation, which he
. had drafted, advising them of the serious flooding conditions of A-1-A.
Said draft is attached to and made a part of these minutes. Chairman
Ward instructed the Deputy Town Clerk to include this matter as an
Agenda Item for the August 10, 1988, Regular Meeting of the Planning
Board.
In reviewing the Intergovernmental Coordination Element, Members were
advised this element is to identify the issues that will be budgeted for
the control of the community.
Town Manager Mariano noted that the Organizational Chart for the Town of
Highland Beach, which was included in this element, was approved by the
Town Commission and should be corrected to indicate 14' Operators under
the Utilities Department. Also, relative to this element, the Town
Manager stated that the Palm Beach County Municipal Association and
Florida League of Cities should be included on the list of Current
Organizations as the Town does coordinate with same.
In a discussion regarding the Interlocal Agreements, it was noted that
there are Interlocal Agreements between Boca Raton for Police Dispatch
Services and Criminal Dispatch Service; Delray Beach for Sewage Service,
and Palm Beach County for Fire/Rescue Services.
It was noted that on the previous draft of the Intergovernmental Coordi-
nation, page 14, Table I.2, a staten►ent should be added to the Needs/
• Deficiencies Section to indicate that the Countywide Planning Council
should work to correct a formalized procedure of interconotunity communi-
cation on land use and residential density.
• PLANNING BOARD
Workshop Meeting - Minutes
July 29, 1988 Page 4 of 6
•
Continuing the review of this element, page 16, Table I.2, recommenda-
tions were made to modify the following:
Effectiveness of Current Efforts: There have been past disagreements
between the Town and City of Delray
Beach; however, both communities will
attempt to work cooperatively.
Issue E - Existing Method of Coordination: Town has completed a Long
Term Water Supply Report (CDM 6-87)
and is considering alternatives avail-
able to it through the Long Tern► Water
Resources Board, as well as seeking
additional alternatives.
Nature of Relationship: The formal conartunications with City of Boca
Raton exploring potential for purchas-
ing water at a future tine has not
been successful. The South Florida
Water Management District authorizes
gradual water withdrawal by permit
issues.
Attorney Sliney noted that the Town is continuing to work on the water
problem and is in fact looking at its options.
Moving on to page 17, Members an►ended the second sentence of the
following:
Effectiveness of Current Efforts: The Town is undertaking the task of
meeting its needs through contacts
with other local governments. At
this tine, there is no specific water
source identified.
Needs/Deficiencies: The first sentence was deleted totally. The second
sentence was an►ended to read 'The
water problem! for coastal con►muni-
ties, including Highland Beach, is
becoming more acute as demands
increase.
Recommendations: The second sentence was changed to read 'The Town sup-
ports regional water supply planning
and intercommunity growth managen►ent
to avoid future water shortages for
the coastal communities.
Reviewing page 21 where Table I.2 continues, Members added the following
to the respective sections:
• PLANNING BOARD
Workshop Meeting - Minutes
July 29, 1988 Page 5 of 6
Nature of Relationship: Town/County discussions.
Effectiveness of Current Efforts: Not yet determined.
Needs/Deficiencies: Need to reach agreen►ent on development and opera-
tion of matters.
This concluded the review of the Intergovernmental Coordination Element
of the Comprehensive Plan.
Members then reviewed the Capital Improvement Element that was included
in the most recent submission from Gee and Jenson.
In the Introduction of that element, Members amended the first sentence
to read 'The Town of Highland Beach, as a relatively new, largely
developed community has not yet identified Capital Improvements needs.'
Town Manager Mariano noted that, at this point, the Town does not know
what the Capital Improvements needs will be.
It was noted that the water studies might lead to Capital Improvement
. expenditures by the Town; they are not Capital Improvement expenditures
but they may lead to Capital Improvement expenditures.
Attorney Sliney stated this is preliminary but it is important to
include the water matter as it will take major Capital expenditures.
The Town Manager noted that the Boca request for water would take
Capital In►proven►ent expenditures. Attorney Sliney noted it should be
reflected in the Capital Improvement Elen►ent because the Town n►ay be
required to purchase land that will cost dollars. It was noted that the
Boca request would also require up front money.
Following discussion, Members agreed to include the following statement:
'The negotiations with Boca Raton have broken down, therefore, it may
require Capital Improvements.
Mr. Park noted he would n►eet with the Town Manager and the Town Attorney
to draft a paragraph that would include the Board's concerns for any
expenditures needed for the water situation. To accon►n►odate the State's
request, Mr. Park stated that he would work with Chief Financial
Officer, Stanley Novak, to obtain any future potential bonding capital
and revenue information that would be included in the elen►ent.
Mr. Park noted that under the Goals and Policies of this elen►ent, it
states what will be the Town's method of reviewing its priorities.
Policy 1.1.4, on page 27, continued Mr. Park, is a statement of fact
that we will be mindful of good practices for capital expenditures.
Continuing, Mr. Park advised that under Policy 1.4.2, it is indicated
that the Town's total annual debt cost, in relation to annual revenues,
TO: DEPARTMENT OF TRANSPORTATION
• FROM: PLANNING BOARD - HIGHLAND BEACH, FLORIDA
SUBJECT: HURRICANE EVACUATION
The Hurricane Evacuation Program prepared by our Chief of Police,
augmented by Palm Beach County information, is well prepared and orga-
nized and offers excellent protection to our residents, including those
who are disabled and will need special transportation arrangements...
assuming hurricane warnings are heeded.
However, our consulting engineers, Gee and Jensen, recently fur-
nished us a report which states that, despite all warnings, 27..2% of
our population will not leave until the last minute.
This poses a problem. All evacuation plans for Highland Beach
assume the evacuation route, State Road AIA, will be passable at all
times. This is not true.
• The attached photographs, taken June 7, 1988, approximately three (3)
hours after cessation of rain (11:15 AM - 11:30 AM) show that section
of AlA at 3212 South Ocean Boulevard to be badly flooded - despite
three (3) hours of draining time - after a typical Florida thunderstorm.
Hurricanes are accompanied by torrential rains, usually lasting
for long periods of time.
State Road AlA in the 3200 block of South Ocean Boulevard would be
flooded and would be impassable, seriously affecting the evacuation of
our residents and creating a life -threatening situation.
We are requesting that you look into this situation and make such
repairs as are necessary to make State Road A-1-A passable in all
situations so as to be a safe evacuation route for our residents in
the event of an emergency.
•
. . 0
• PLANNING BOARD
Workshop Meeting - Minutes
July 29, 1988 Page 6 of 6
should the Town choose to incur debt for provision of public facilities,
shall not exceed ten percent (10%).
At the conclusion of the review, Attorney Sliney advised that he and
Attorney Friedman will work on a schedule for the necessary Public Hear-
ings and Workshop Meetings relating to this matter. The Town Attorneys
and Mr. Park will advise the Planning Board regarding the scheduling.
Chairman Ward noted the next scheduled Regular Meeting of the Planning
Board will be held on Wednesday, August 10, 1988, at 9:30 A.M.
Having completed the review of the elements, Chairman Ward adjourned the
Workshop Meeting of the Planning Board at 11:25 A.M.
Following the adjournment of the Regular Meeting, Attorney Lee Worsham,
representing York Hanover (Lot 71 W - adjacent to Town Hall), addressed
the Board and stated his clients position is that they have rights based
on certain approvals granted by the Town years ago; and, for the record,
he objected to the amendments to Chapter 30 which were adopted by the
Town Conuuission at the Public Hearing/Special Meeting on July 28, 1988,
at 5:01 P.M.
APPROVED: L� �''!/'r'�✓
JO E. WARD, CHAIRMAN
AMELIE LENG, VICE CHAIRMAN
M. A. WALDMAN
A. R. KELLER
ATT&
DATE
AMK
