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1988.10.05_PB_Minutes_Regular• TOWN OF HIGHLAND BEACH, FLORIDA PLANNING BOARD REGULAR MEETING - MINUTES October 5, 1988 9:30 A.M. Chairman Ward called the Regular Meeting of the Planning Board, Town of Highland Beach, Florida, to order at 9:30 A.M. in the Commission Chambers at Town Hall. The Deputy Town Clerk called the roll. Present were Regular Members J. E. Ward, A. R. Keller, A. M. Fox and Alternate Members R. M. Gregerson and J. Littlejohn. Both Alternate Members acted in the capacity of a Regular Member. Absent from this Regular Meeting were Regular Members A. Leng and M. A. Waldman. Also present at this Meeting were Town Attorney D. K. Friedman, Deputy Town Clerk A. M. Kowals, Building Official E. Hardy and members of the general public. The following Minutes were submitted for consideration: August 31, 1988 - Public Hearing August 31, 1988 - Public Participation Workshop September 14, 1988 _ Regular Meeting 40 September 14, 1988 Public Participation Workshop A MOTION, which carried unanimously, was made by MR, RELLER/M'R. FOX to approve the Minutes as submitted. NEW B€JSINESS FINAL SITE PLAN REVIEW FOR RAINEY S%NGLE FAMILY RESIDENCEf 4313 IHTRA- COASTAL DRIVE (LOT 3, `'BLOCK '4, BEL LIDO') ' S9BM-i'TTED'; Bl- `HAROLD RAINEY. Mr. Harold Hainey, addressed the Planning Board and explained that he is the owner/builder of Lot 3, Block 4, Bel Lido, (4313 Intracoastal Drive) where he proposes to construct a single family residence. Chairman Ward stated that he reviewed the plans with the Building Official and noted that the setbacks are marginal; they allow no room for error. Mr. Slattery, Architect engaged by Mr. Hainey, explained that the plans call for a side entrance garage which should present no problem with any error in the setbacks as the Building Official will check for the setbacks prior to the pouring of the foundation. It was noted that a survey will be provided to the Building Department following the completion of the pouring. 40 The Planning Board Members then reviewed and discussed the plans at length with Architect Slattery and Mr. Hainey. Members noted that the •PLANNING BOARD Regular Meeting Minutes October 5, 1988 Page 2 of 6 fireplace stack is the same height as the peak of the roof and it was suggested that, if a cinder catcher was not planned, perhaps the stack should be raised to clear the peak of the roof. After complete review of the plans, the following MOTION was made by MR. KELLER: "The Planning Board requests that Drawings 1 to 6 inclu- sive, Job No. 88142, covering the Hainey Residence located at 4313 Intracoastal Drive be approved." MR. GREGERSON seconded the MOTION which carried unanimously. Chairman Ward noted that on September 7, 1988, at the Regular Meeting of the Town Commission, an Ordinance regarding Open Space and Recreational Land was adopted. The Chairman explained that any new building going up can donate land or cash for Open Space (i.e. a single family residence will contribute $1,000. to the Town before the Building Department can issue a building permit). It was noted that clarification of this ordi- nance will be requested from the Town Attorney. Chairman Ward noted that the Members would wait for the arrival of Town Attorney Friedman who is to submit a proposed schedule of meetings regarding the recommendation of the Comprehensive Plan by the Planning Board to the Town Commission. • The Planning Board Members briefly discussed the matter of painting fees. It was noted that new permit fees are being considered by the Town Commission and perhaps, maintenance up to $500. n►ay be permitted without a permit; anything over $500. would require a permit. High-rise painting projects require a permit. Also noted was the fact that the Town Code does not specifically address that exact wording; therefore, it is being changed. It was further noted that no one is required to come before the Planning Board for approval to paint multi -family dwellings. In this discussion, it was stated that the Community Appearance Board deals with the matter of color (if the color is not in taste, one will not be able to use such color). Chairman Ward noted that he will bring this matter to the attention of the Town Manager; it is unnecessary to have everyone come before the Town Boards for painting. Mr. Keller suggested that any job of $5,000. should require a permit, or any project with wooden scaffolding should require a permit thereby making it a physical, rather than a dollar, limit. OLD BUSINESS CONTINUE THE DISCUSSION OF FINAL..SITE.PLAN REVIEW FOR PENTHOUSE SUITE IMPROVEMENTS AT HIGHLANDS PLACE (LOTS 112 AND 113 EAST) AS SUBMITTED BY DESCAN ARCHITECTS AND ENGINEERS, INC. • Chairman Ward informed the Members that penthouse owner Mr. Mick decided PLANNING BOARD Regular Meeting - Minutes October 5, 1988 Page 3 of 6 it is too much of an undertaking to install a pool at his residence and all he now wants is a jacuzzi. Architect Donalson advised the Members that he has been unable to contact his client regarding this matter and Mr. Donalson requested (and the Planning Board agreed) that same be tabled until such time as the architect is able to touch base with Mr. Mick, his client. The Planning Board Members reviewed a proposed schedule of meetings for recommendations regarding the Comprehensive Plan to the Town Commission. Attorney Friedman suggested the Planning Board schedule another Public Participation Workshop Meeting (early November) for the review of an►ended draft elements regarding the Comprehensive Plan; set a date (late November) for a Public Hearing at which tine recommendations to the Town Commission could be made. Chairman Ward noted that Land Planner Park advised that it is too early to make recommendations to the Town Commission because the elements re the Comprehensive Plan have not been completed. Attorney Friedman stated that the Town Commission is required to submit their proposed plan to the Department of Community Affairs by April 1; • they must have time to review all the elements and hold the Public Participation Workshop therefore they must get started by December. When Chairman Ward questioned the reason for an additional Public Parti- cipation Workshop Meeting inasmuch as the Planning Board already covered all the elements, Attorney Friedman replied that some elements required up -dating and should be reviewed again. Chairman Ward stated that the purpose of the Public Hearing is to review the changes and that is all the Members want to review; the changes were not tied in --the back up figures were not changed. When Mr. Keller noted that all elements have to be revised to conform, Chairman Ward stated that the water requirements need revision - all elements were based on the existing Land Use Element. The Chairman further noted that he informed Mr. Park that the water, census population, number of building units would require up -dating and the Chairman requested that Mr. Park look into other items relating to the Land Use changes. Mr. Keller con►mented that the Land Use Element is the basis for all of the changes and everything else has to conform with the new reviews that were put in the Land Use Element. Mr. Keller further noted that we want the Land Use Element to be the solid rock with everything else conforming to that Element. •Attorney Friedman stated that Land Planner Mr. Park is willing to attend the final Public Hearing of the Planning Board to make a presentation. PLANNING BOARD Regular Meeting - Minutes October 5, 1988 Page 4 of 6 It was suggested by Attorney Friedman that, following the Regular Meeting of the Planning Board on November 9, an advertised Public Parti- cipation Workshop Meeting should be scheduled. At the required Planning Board Public Hearing (which should be set prior to the December Regular Meeting), Members will take action, via motion, by recommending the Comprehensive Plan to the Town Commission. Chairman Ward reviewed the schedule of required Meetings with the Members and all agreed to the following: the next Regular Meeting on November 9, at 9:30 A.M. will be followed by the advertised Public Participation Workshop Meeting commencing at 10:30 A.M. An advertised Public Hearing will be held on November 16, at 1:30 P.M. regarding the Comprehensive Plan, at which time the Planning Board could possibly make recommendations to the Town Commission and, at the sane time, receive public input on the changes in the Building Department Procedures. At the December 12, Regular Meeting, the Planning Board will tie up all the loose ends. Chairman Ward noted that Land Planner Jim Park will be invited to the November 9, Public Participation Workshop Meeting after which the Board will make a decision as to the need for Mr. Park to be present at the November 16, Public Hearing. At this time, the Members reviewed the latest draft of the Building • Department Procedures and Chairman Ward noted that they would simply have the new procedures put in the record. The changes to the Building Department Procedures, as agreed to by all Members, were made on the following: Page 4 Page 5 Page 6 Page 7 Page 8 - Numbers 6 and 7 - Number 5 - Section C, Numbers 1 and 2 - Numbers 6 and 7 - Section 9.1 (requested changed to required - and - Board of Adjustment was capitalized.) Chairman Ward explained that the typed matter dated 9/22/88 titled "HIGHLAND BEACH ZONING CODE" sets out how the Planning Board is changing the Building Department Procedures. Attorney Friedman noted that he will coordinate with the Deputy Town Clerk regarding the language for the Public Notice of the November 16, Public Hearing on the Comprehensive Plan and public review of changes in the Building Department Procedures. The Member Information Notebook was discussed and Chairman Ward noted that very few amendments are necessary; however, the first paragraph should be amended in regard to the terns of the Members. Chairman Ward explained that the Planning Board is not changing the Town Code; the •Board is trying to get accurate information by giving an up-to-date notebook to the Mayor. • PLANNING BOARD Regular Meeting - Minutes October 5, 1988 Page 5 of 6 The change in the first paragraph recommended by the Planning Board is as follows: "The Members shall serve staggered terms commencing with the date of their appointments with all Regular Members serving three year terms; Alternate Members shall serve a one year term. No Member shall serve more than six consecutive years, but such a Member may be reappointed to serve after a minin►um vacancy of thirty (30) days". Chairman Ward noted that the Town Commission adopted a policy wherein a Member may be reappointed after a thirty (30) day period of break in service. Continuing with the change in the first paragraph, the Board recommended the following: "Absence fron► three (3) consecutive Regular Meetings will be considered as resignation subject to automatic acceptance; but, in special circumstances, absence from the third meet- ing may be granted by the Chairman, without the obligation of resignation". The change recommended under ORGANIZATION - A. MEMBERSHIP (1) should • include the following: "Service as an Alternate Member does not count toward the six (6) year tern►". Continuing with ORGANIZATION - A. MEMBERSHIP (6) delete the following wordage from the last sentence: "in both their official and private affairs". The following footnote should be included on page 6 which is titled D. MEETINGS: "The Planning Board may pass a Resolution or vote on any subject at all meetings except the Workshop Meeting". Chairman Ward advised the Members that number 10 on page 9 was inserted at the Mayor's request because that is the Town Commission Procedure. At the conclusion of the discussion regarding the recommended changes, the following MOTION was made by`MR.,GREGERSON: "That the Planning Board Information Notebook become the official document for the Planning Board". 0 The MOTION, seconded by MR. KELLER, carried unanimously. • PLANNING BOARD Regular Meeting - Minutes October 5, 1988 Page 6 of 6 Chairman Ward directed the Deputy Town Clerk to transmit the Planning Board's recommendation for adoption of this document to the Town Con►n►is- sion with a copy of said document being given to Mayor Stewart for her approval. Chairman Ward repeated the schedule of Meetings regarding the Comprehensive Plan review: November 9, 1988 at 9:30 A.M. - Regular Meeting November 9, 1988 at 10:30 A.M. - Public Participation Workshop November 16, 1988 at 1:30 P.M. - Public Hearing December 12, 1988 at 9:30 A.M. - Regular Meeting With the Agenda for this Regular Meeting having been addressed, Chairman Ward adjourned sane at 11:55 A.M. APPROVED: J. . Ward, Chairman (Absent) Amelie Leng, Vice Chairman APP Dat amk 0 (Absent)