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1988.11.09_PB_Minutes_WorkshopTOWN OF HIGHLAND BEACH, FLORIDA PLANNING BOARD PUBLIC PARTICIPATION WORKSHOP - MINUTES November 9, 1988 10:30 A.M. The Public Participation Workshop Meeting of the Planning Board, Town of Highland Beach, Florida, was called to order by Chairman Ward at ap- proximately 10:30 A.M. in the Commission Chambers at Town Hall. The Deputy Town Clerk called the roll. Present were Regular Members J. E. Ward, A.'Leng, A. R. Keller, A. M. Fox and Alternate Members R. M. Gregerson and J. Littlejohn. Mr. Gregerson acted in the capacity of a Regular Member. Also present were Town Attorney T. E. Sliney, Town Manager M. A. Mariano, Building Official E. Hardy, J. Park of Gee and Jenson and Deputy Town Clerk A. M. Kowals. Copies of the amended draft elements were hand delivered to Town Hall and Planning Board Members (at home) on Tuesday, November 8, 1988, at approximately 3:00 P.M. Mr. Park apologized for the delay in submittal of said draft elements which were to have been available last week and Mr. Park explained that Gee & Jenson encountered problems with their word processor which necessitated several sections to be retyped. • Mr. Park noted that the amended draft elements are those elements that the Planning Board worked on this year; we have addressed the question of the number of dwelling units and we are presenting those that the Planning Board changed. Mr. Park explained that they have included three charts in the Capital Improvement Element that were received from Mr. Stan Novak, Chief Accounting Officer; we have not done much work on this element and we have not shown a capital improvement item for water supply as we have to work out a plan for the Town's potable water. Chairman Ward suggested the Members go quickly through the Gee and Jenson submittal and, if there are any comments on any page, the Members will deal with it at that time. Upon questioning, Mr. Park explained that the Department of Community Affairs noted that 'water dependent land use' is one that could not survive without a water front, i.e. marina; and, 'a water related land use' would be a resort that is enhanced by the presence of a waterfront location. Highland Beach has no water dependent land use --there is one water related land use which is the Holiday Inn. Coastal Management In regard to the Coastal Management Element, Vice Chairman Leng noted . that the Town of Highland Beach has an Ordinance in effect which does PLANNING BOARD • Public Participation Workshop Meeting - Minutes November 9, 1988 Page 2 of 7 not allow sand to be moved from the beach area. The Vice.Chairman stated that Highland Beach is a barrier island and needs all the sand it has. Mr. Park requested a copy of this Ordinance and noted that, while it is not really important, it is one more thing that you can say you are doing that is something responsible; we could talk about enforcing that Ordinance to achieve an objective Hurricane Evacuation Chairman Ward informed the Members that the Building Official received a letter from the Florida Department of Transportation advising that bridges are not left in an open position during a hurricane alert, bridges operate as usual until winds reach 45 mph at which time the bridges are locked to permit vehicular traffic. Mr. Gregerson noted that the last paragraph on page 1-14 is not accurate as it states that Highland Beach will not face evacuation problems due to roadway conditions. Mr. Park stated that flooding conditions will not impede evacuation (if you do not have an adequate drainage system on your roads, you do not provide safe roadway conditions as it is bad to have any road with standing water on it after a small rain); however, flooding on A-1-A did not stop traffic --it may have impeded the traffic. Mr. Park explained that the regional studies indicate that when a . hurricane comes, there is still enough drainage to keep the traffic moving and the water level will not rise in the Intracoastal Waterway to inundate this land. The Town will have to decide if it will refute the regional studies, continued Mr. Park. Chairman Ward commented that, if we have a number 5 hurricane, there will be flooding from the Intracoastal Waterway and the Ocean. It was noted that Policy 1.2.1 on page 1-16 suggests that the Town is doing what it should do by reviewing the dune conditions in Highland Beach. Sanitary Sewer Regarding waste water flow, it was noted that pump station operation is adequate with the exception of Pump Station No. 2 (which is currently overloaded due to an undersized suction well). It was suggested that the Town should consider installing a new lift station or a force main from Lift Station No. 3 to Lift Station No. 1 in order to reduce the load on Lift Station No. 2. Mr. Park advised the Planning Board that the new dwelling unit counts were used in this element; and, the 1.87 people per unit figure was used in Table 4-T on page 3-10. Chairman Ward noted that his concern is that the same formula is used at all times. • PLANNING BOARD isPublic Participation Workshop Meeting - Minutes November 9, 1988 _Page 3 of 7 Mr. Park noted that Policy 1.1.3 on page 2-8 is another recommendation that the Town complete a study by January 1, 1990 to analyze the current and future capacity requirements of Lift Station No. 2 and provide recommendations for alleviating the current problems at that station. Solid Waste Town Manager Mariano questioned if the Town needs to talk about the new Solid Waste Management Act with regard to recycling. Mr. Park advised that we do need to put something in with regard to the new act reducing solid waste through the recycling program and that the Town will cooperate with the County Plan, whatever that may be. It was noted that Policy 1.3.2 on page 2-13 indicates the Town will cooperate with the Solid Waste Authority in any resource separation programs (the Town will comply to the specific act). It was further noted that the contractor is required to keep tonnage figures for solid waste as relates to the Town. Drainage It was noted that the Town has an underground storm drainage system with some of the water going into the Intracoastal Waterway and some being • pumped to a larger drainage area. Mr. Park advised the Members that a drainage system must be provided by the Florida Department of Transportation because the State is responsible for the maintenance and improvements of State Road A-1-A. It is recommended by Gee & Jenson, in Policy 1.1.2 on page 2-17, that the Town request the Florida Department of Transportation to make drainage improvements to State Road A-1-A as required to meet the level of service standards provided in this element so as to eliminate current and potential problems. Mr. Park noted that when the State maintains the road, the State has the responsibility to handle the problems (they get the water out of the right of way as it can become dangerous). The drainage is the State's responsibility within State Road A-1-A, continued Mr. Park. Mr. Park explained that the Town has to set a level of service standard for Waste Water and Drainage and Policy 1.1.3 on Page 2-17 indicates that a reasonable standard is set for the Town: "The Town adopts the following level of service standards for the stormwater system: Design Storm: 3 year frequency, 10 minute concentration with 1 foot freeboard below gutter elevation." Mr. Park noted that it is good to have this Policy in the element. • Potable dater The Planning Board Members noted that inasmuch as the elements will be PLANNING BOARD •Public Participation Workshop Meeting - Minutes November 9, 1988 Page 4 of 7 submitted to the State in 1989, the figures in Table 1-W on page 2-19 should be updated as the Town has Water Treatment Plant Reports through October 1988. It was further noted that the daily average pumpage has been reduced. Mr. Park suggested including the 1988 figures along with the 1987 figures to show the trend of reduction (we are successful in conserving water). The Town Attorney noted that we can not change the figures used in these elements because Mr. Park would have to then change all the figures. Attorney Sliney suggested including a footnote with a current chart. Mr. Park suggested keeping the base where it is and just put in another table. At Mr. Park's request, the Water Treatment Plant Reports for 1988 will be forwarded to his office. Chairman Ward again emphasized that the figures used in the elements must remain consistent throughout. In reviewing this element, it was noted that paragraph 4 on page 2-26 should be amended to read: "By the year 2000, should the water treat- ment plant be abandoned (which includes 100,000 gal. clear well storage capacity) the Town will require 53% of the available storage capacity, which is acceptable." When Mr. Keller commented that there are inconsistencies between the Gee and Jenson Report and CDM's Report, Mr. Park stated that they did not • use the same peaking figures as were used by CDM. The Members noted that Objective 1.3 and Policy 1.3.2 (page 2-28) duplicate each other. Traffic Circulation It was noted that traffic generated locally does not cross the counting cable and is therefore not included in this element as it can not be traced. Mr. Park noted that their engineers advised him that reducing the speed limit on State Road A-1-A will help nothing and it is not a reasonable thing to do. Chairman Ward stated that the Police Chief feels it would not be wise to lower the speed limit in Town as the accident rate in Highland Beach has not been bad. In reviewing the element, Mr. Park noted that Objective 1.1 on page 3-15 which stated that the Town will cooperate with Palm Beach County and adjacent communities to achieve coordinated planning of land uses, transportation programs and traffic circulation so as to achieve and maintain service of level standards adopted by each local unit of government is the most difficult thing in this process that every community is going through. Mr. Park stated there is no requirement that the standards be uniform in the communities; level of service standards should be consistent to the State Department of Transportation 40 level of service standard. PLANNING BOARD • Public Participation Workshop Meeting - Minutes November 9, 1988 Page 5 of 7 When Planning Board Members questioned the Town Attorney if Policy 1.2.1 on page 3-16 would stand up in court, Attorney Sliney reported that Boca Raton and Lake Worth are fighting the County over the level of service standards. It was noted that some developments were turned down because they did not put in the required roads, etc. Mr. Park explained that when a Town sets a level of service standard for their roads, they must operate the roads at that level or better and the Town must adopt development regulations to allow itself to achieve that level of service standard without violating that standard. Development regulation is a road map of how a Town achieves its level of service standard. Mr. Park noted that the Countywide Planning Council will be looking at all comprehensive plans. Future Land Use Mr. Park stated that this is the most recent document submitted by Gee and Jenson. In reviewing this element, it was noted that the Planning Board was looking for a 25% reduction in density. Mr. Park informed the Members that, in some cases, that rate of reduction increased more than 25%. Chairman Ward noted that the Royal Highland Property reflected a 50% is the of reduction; Mr. Gregerson stated that number 3 on page 9 offers the rationale relating to that area --it keeps that area in conformity with the existing classification. It was further noted that the reasons for taking such measures are: First, the State Comprehensive Plan and the Treasure Coast Regional Policy Plan point out the undesirability of urban development on barrier islands and in coastal areas where environmental degradation and dangers due to storm phenomena would occur; second, Highland Beach, like most coastal communities, is faced with a diminishing supply of potable water due to saltwater intrusion in existing wellfields; and third, the continuation of population growth through residential construction activities in the coastal communities of Palm Beach County will increase traffic volumes on State Road A-1-A through Highland Beach and nearby communities. In reviewing the Future Land Use, page 12 indicates that there is no need or requirement that the Town alter its development pattern in a significant manner. The residential development of remaining vacant land and redevelopment as may be contemplated in the future is recommended to meet density standards approximately 25% less than current standards. Mr. Park noted that the last sentence could be changed to include the following: "for most of the remaining vacant properties". Mr. Park commented that page 15 which deals with all of our concerns is makes a very strong case. Mr. Park noted that regarding the State's PLANNING BOARD •Public Participation Workshop Meeting - Minutes November 9, 1988 Page 6 of 7 mangrove protection regulation, the Town could establish something that is stronger than that regulation; there is nothing to prevent the Town from requiring more than what the State requires. It was further noted that the Town has a year to adopt any regulations that they want to implement therefore Gee and Jenson is using the April 1, 1990 date. The Planning Board Members were advised that the comprehensive plan may be submitted to the State 30 days prior to April, 1989. Members briefly discussed the Town's Zoning in Progress Resolution which limits construction to single family only. It was noted that the Town Commission will not rescind the Resolution; they will carry that Resolution forward until the Comprehensive Plan is adopted. Intergovernmental Coordination In reviewing this element, Mr. Park explained that he did not think there have been any changes made with the exception of some changes made on the chart only. Mr. Gregerson called Mr. Park's attention to the fact that at a previous Planning Board Meeting, it was requested that the Florida League of Cities and the Palm Beach Municipal League be added to the list of current organizations with Town representatives. Mr. Park was also • advised that, in this latest submittal from Gee and Jenson, the Planning Board was omitted from the list of boards currently serving the Town. Town Manager Mariano informed Mr. Park that a special board, the Water Resources Advisory Board, consisting of five residents appointed by the Town Commission was recently created. Following discussion, it was agreed that the Water Resources Advisory Board should be added to the list of board currently serving the Town. It was suggested by Town Manager Mariano that perhaps the Water Resources Advisory Board should be discussed under current efforts on page 27 of this element. At Mr. Park's request, a copy of the Resolution establishing this board will be forwarded to his office. Capital Improvements Following review of the Capital Improvements Element, it was suggested that the second sentence in paragraph 2 on page 36 be amended to read "If the Town decides to establish a new wellfield, the capital funding may be of much greater magnitude than if water is purchased from local government under an appropriate agreement." It was noted that there is still excessive capital funding when purchasing water from some other source. Attorney Sliney stated that one proposal from Boca Raton indicated that they would charge Highland Beach an impact fee. The Town Manager noted that it would be the Town's expense to provide the larger • lines and all the capital improvements before Boca Raton would tie up to our lines. PLANNING BOARD • Public Participation Workshop Meeting - Minutes November 9, 1988 Page 7 of 7 • Mr. Park commented that the Capital Improvements Element is not a sophisticated, physical analysis of the Town and it was his hope that something like this will satisfy the purpose of Chapter 9-J5. Mr. Park noted several typographical errors and he assured the Members that they will be corrected when the final draft is prepared. Chairman Ward noted that the Tables included in this element (Revenue and Expenditure Projections 1989/93; User Fee Projections 1989/93 and Debt Service Expenditures 1989/93) were provided by Stan Novak, Chief Accounting Officer. Mr. Park advised the Members that the elements will be confined in one entire Comprehensive Plan package which will be submitted by the Planning Board to the Town Commission. Attorney Sliney noted that he does not want to submit anything to the Town Commission unless it is in final form. Chairman Ward noted that a Public Hearing regarding the Comprehensive Plan Elements is scheduled for Wednesday, November 16, 1988, at 1:30 P.M. The next Regular Meeting of the Planning Board is scheduled for December 14, 1988, at 9:30 A.M. at which time it is anticipated that the Planning Board will forward their recommendation regarding the Comprehensive Plan to the Town Commission. Attorney Sliney advised that he will prepare the transmittal Resolution for this purpose. Chairman Ward explained that at the Planning Board Public Hearing on November 16, 1988, the Members will invite comments on the Comprehensive Plan Elements from the public. Chairman Ward also announced that written comments from the public are encouraged and should be submitted prior to the meeting. With the Agenda items having been addressed, Chairman Ward adjourned the Public Participation Workshop Meeting at,12:4A P.'11. APPROVED: ` � l J. A. Leng, ice Chairman (C� R. Keller A„�i. Fox J ATTEST:-- M. Grege son Alternate DATE: 9A, )q . Iq A� • amk