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1988.12.14_PB_Minutes_RegularTOWN OF HIGHLAND BEACH, FLORIDA PLANNING BOARD REGULAR MEETING - MINUTES Wednesday, December 14, 1988 9:30 A.M. The Regular Meeting of the Planning Board, Town of Highland Beach, Florida, was called to order by Chairman John E. Ward at approximately 9:30 A.M. in the Commission Chambers at Town Hall. Deputy Town Clerk R. Bavender called the roll. Present were Chairman J.E. Ward, A. Leng, A.R. Keller, A.M. Fox, H. Harris and alternate member R. Gregerson. Also present for this meeting was Town Attorney D. Friedman, Building Official E. Hardy and Deputy Town Clerk R. Bavender. Chairman Ward welcomed the newest regular member, Helene Harris to her first meeting of the Planning Board. A MOTION was made by Mr. Fox/Mr. Keller to approve both sets of Public Hearing minutes of November 9, 1988 as submitted. All members voted AYE. A MOTION was made by Mrs. Leng/Mr. Fox to approve the minutes of the November 16, 1988 Regular Meeting and November 16, 1988 Public Participation Workshop as submitted. The MOTION carried unanimously. Chairman Ward noted this meeting was advertised in the Boca Raton Newspaper on November 30, 1988 and December 8, 1988 to advise the public of what would be discussed. NEW BUSINESS: The memorandum written by Town Manager Mariano on December 8, 1988 regarding requests for information was discussed. Mr. Gregerson noted his disagreement with the memo by stating he felt approval should be granted by the Mayor and/or Town Commission, not the Town Manager. It was his opinion that a paid employee should not make that decision, rather an elected official should. s. �r Mr. Ward read a letter from the Florida Senate dated November 30,_ 1988 regarding the time frame of granting single family permits after the application has been submitted. After discussing with Mr. Hardy and Town Attorney Friedman it was decided that we are working under the required perimeters now. Discussion re Building Department Procedures Mr. Ward noted there are several amendments the Town Commission.made at their December 29, 1988 Workshop Meeting to the Building Depart nt Procedures, and felt it was necessary to make the Planning Board members aware of such changes. 10 PLANNING BOARD Regular Meeting - Minutes December 14, 1988 The first amendment discussed relates to made with the addition of the following (1), 8.4 (b) (1) and 8.4 (d) (1). Paqe 2 of 4 the change the Town Commission sentence in Sections 8.4 (a) "All State and Governmental approvals and permits must be obtained before submitting plans to the Building Department." Mr. Gregerson questioned getting the approvals for egress and ingress from the fire marshal prior to site plan approval. Mr. Hardy and Town Attorney Friedman noted that this is only required for multi -family units, not single family homes. The second amendment discussed was in Section 8.3 (a) where the Town Commission proposed to add the words "by the Planning Board". The members feel the section in question should be left unchanged because in dealing with multi -family units, the Town Commission gives the final approval. Single family homes have the final approval of the Planning Board. The third amendment the members discussed involved Section 8.4 (c). Chairman Ward presented a comparison of the Planning Board version and the Town Commission version of the section in question. The Planning Board members discussed sections (c) and (d) and felt the way the paragraphs read now as the Town Commission amended them, every permit would go before the appropriate boards prior to issuance of a permit. The Planning Board members and Mr. Hardy feel the applicant should not be tied down to such a lengthy time frame to get approvals for minor repairs. Chairman Ward read a draft preparation of the letter to be presented to the Town Commission prior to the December 27, 1988 scheduled Special Meeting to discuss the Building Department Procedures. Chairman Ward also noted that he and any other Planning Board members who are available should be present at that meeting to explain the rational behind their comments. A brief discussion took place regarding the work being done at Yastrzemski's residence. Mr. Hardy explained the original permit was to enlarge the breakfast area and the work has grown from that. All required permits have been obtained and fees paid. Mr. Ward then addressed wording in the Town Commission's Public Hearing notice regarding the Building Department Procedures by questioning the words "permitted use of the land within the area". It is his opinion that the permitted use of the land is not affected by the change in the Building Department Procedures. Town Attorney Friedman felt this was required language mandated by the State Statute. It was decided that Mr. Friedman and Town Manager Mariano would discuss this matter and resolve the issue. PLANNING BOARD Regular Meeting - Minutes December 14, 1988 Page 3 of 4 OLD BUSINESS: Resolution Re Recommendation of Comp Plan to the Town Commission Mr. Ward noted that at the last meeting, Mr. Park of Gee and Jenson, stated there would be minor amendments to the Comp Plan. The amendments will become a part of the plan the Town Commission will review and will not be included in the Comp Plan adopted by the Planning Board. Following the reading of the resolution, a MOTION was made by Mrs. Leng/Mr. Fox to adopt the resolution just read regarding the Comprehensive Plan - 1988 Town of Highland Beach. The MOTION carried unanimously. A copy of the resolution is attached and made a part of the minutes. Town Manager Mariano arrived at the meeting at this point and advised that the minor amendments made by Gee and Jenson would not affect the elements in any way. Town Attorney Friedman stated that if State Statute mandated these changes, Public Hearings would most likely have to be held by the Planning Board to approve those additions. If they are in fact only administrative additions, Public Hearings would not be necessary. Town Attorney Friedman will check into this matter and advise the Planning Board accordingly. Discussion of Schedule for Zoning Ordinance Re Open Space and Recreation Land The Planning Board tentative schedule for consideration of zoning text changes was read by Chairman Ward with the Public Hearing to be held on January 11, 1989 at 10:30 A.M. The meeting will be advertised in the Boca Raton News on December 27, 1988 and January 5, 1989. A MOTION was made by Mr. Keller to propose the Public Hearing date be set for January 11, 1989 at 10:30 A.M. to amend the zoning code for the addition of the land dedication ordinance pursuant to the tentative schedule provided by the Town Attorney. The MOTION was seconded by Mr. Fox. All members voted AYE. Mr. Friedman suggested including this ordinance in Section 5 of Chapter 30 of the Town Code. All members were in agreement with the suggestion. There being no further business to come before the Planning Board at this time, a MOTION was made by Mrs. Leng/Mrs. Harris to adjourn the meeting at 11:25 A.M. APPROVE: J7J E. WARD, AIRMAN AMELIE TENG, VICE C AIRMAN PLANNING BOARD Regular Meeting - Minutes December 14, 1988 Page 4 of 4 ATTEST DATE: rb E 0 , "im imm MYRN W-21 AM&I w ft, . u a - ARTHUR R. KELL ay:7W A. M. F s HELENE HARRIS