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1987.08.19_PB_Minutes_RegularTOWN OF HIGHLAND BEACH, FLORIDA • PLANNING BOARD REGULAR MEETING MINUTES AUGUST 19, 1987 1: 30 P.M. Chairman Rome called the Regular Meeting of the Planning Board, Town of Highland Beach, Florida, to order in the Commission Chambers at Town Hall at 1:30 P.M. The Recording Secretary called the roll. Also present were Regular Members J. E. Ward, M. A. Waldman and A. Leng. Alternate Members C. H. Bartlett who acted as Regular Member, and A. Futernick were also present. Also in attendance were Town Attorney T. E. Sliney, Town Manager H. D. Williams, Building Official B. Sutherland, Recording Secretary A. M. Kowals, M. Bidwell of Gee and Jenson, S. Phelps of Palm Beach County Planning Division, S. A. Beverly of J. W. Charles Assoc., J. Rzepiejewski of Tradewind Builders, Inc., and members of the general public. MOTION by A. LENG/C. H. BARTLETT to approve the Minutes of the Regular Planning Board Meeting of July 8, 1987 as submitted carried unanimously. • Chairman Rome noted that Ms. S. Phelps of Palm Beach County Planning Division was to address the. Board to inform the members what Palm Beach County is doing regarding growth management. Mr. M. Bidwell of Gee and Jenson, continued the Chairman, will also address the Board; and, as there was no objection from the members, the agenda was changed to allow Ms. Phelps and Mr. Bidwell to be first to address the Board. Ms. Phelps stated she is a Planner for the County Planning Division and will introduce what is being done in Palm Beach County by speaking about the framework under which Highland Beach and the County are operating; discuss where the County is at in their Comprehensive Land Use Program; and then, briefly talk about Intergovernmental Coordination. Palm Beach County and Highland Beach are operating under State Legisla- tion adopted in 1984/85 which is classified as Growth Management Legis- lation Act which requires all local government (the County and all Muni- cipalities) to revise their Comprehensive Plan to meet new State Criteria set forth in Chapter 163 of the Florida Statues and is more clearly defined in the Minimum Criteria Rule 9J--5. The State has a Plan; the Regional Plan must be consistent with that State Plan; and, the local plan (which includes the County Plan and City/Municipal Plans) must be consistent with both the Regional Plan and the State Plan. Step one has already happened, said Ms. Phelps. Step two occurred with the adoption of the Regional Policy Plan at the June Meeting of the Treasure Coast Regional Planning Council. The compatibility requirements of the local plan must further the State Plan and the Regional Plan. The Treasure Coast Regional Planning Council is preparing a work -book that will help local government determine what is required in order to be consistent with that Regional Policy Plan, explained Ms. Phelps. v, PLANNING BOARD Regular Meeting - Minutes • August 19, 1987 Page 2 of 6 When Mr. Waldman questioned if the local and county branches of the legal profession (i.e. judges who are hearing appeals cases from this particular Board) are made aware of these mandates from the State and County, Ms. Phelps replied the Florida Bar has been taking a very active role in their conferences where individuals from the State are invited to explain new legislation. Members were informed by Town Attorney Sliney that the original Comprehensive Planning Act was enacted in 1975 and has been amended and embellished; they added various rules like 9J--5, 9J-11, 9J--12, etc. Continuing, Ms. Phelps stated Highland Beach and Palm Beach County have completed the second step of the top -down process and are in step three which is revising their Comprehensive Plans to bring them in line with the new State Criteria. The County is preparing 14 elements (11 of which are requirements ---land use, traffic circulation, mass transit, port aviation, housing, sewer and water, coastal zone management, conservation, recreation, intergovernmental cooperation and capital improvement). Three optional elements requiring consultants are the economic element, health and human services element and the historic element. The County deadline for submittal of their plan for review to the State Department of Community Affairs is February, 1989. The data collection has been completed and the County is at the analysis phase • where they will concentrate on the land use element (particularly for vacant acreage). The County land use map, in effect since 1980, will be more specific per requirements of Chapter 163 of the Florida Statutes. Under Rule 9J-5, the County must adopt citizens participation procedures (which was already adopted by Highland Beach). The County is working on intergovernmental coordination by informally meeting with City Planners/City Consultants, on an individual basis, to discuss issues of concern, including population projections which they would like to coordinate with the State's projected population figures for Palm Beach County. Another intergovernmental player in the process is the Countywide Planning Council which is charged with preparing a countywide land use element (their independent staff will not be part of the County staff), continued Ms. Phelps. When Town Attorney Sliney stated he does not understand how the County- wide Planning Council will coordinate with each Municipality to in- corporate all the data, Ms. Phelps commented that she had been employed by the Broward County Planning Council whose basic concept was that of what is being done in Palm Beach County at this time. Ms. Phelps noted that overall process was very successful in Broward County. When Chairman Rome said she must agree with the Town Attorney (you have the State, the Regional, the Local which is your County and your City, and the Treasure Coast); there are many people on these Planning Councils who are all doing the same thing that, I think, eventually it will be a conflict --I don't really understand where each one falls into is meet Ms. Phelps stated once the Planning Director is on board, he will meet with the individual Cities to explain how the Palm Beach County program will work. PLANNING BOARD Regular Meeting - Minutes • August 19, 1987 Page 3 of 6 Chairman Rome thanked Ms. Phelps for sharing the Palm Beach County information with the Planning Board Members. Mr. M. Bidwell of Gee and Jenson spoke to the Members regarding the progress on the Comprehensive Plan and the additional funding that the Department of Community Affairs is presently trying to work out. On the Comprehensive Plan itself, said Mr. Bidwell, we are working on nine of the elements (the exceptions being the three optional elements of mass transit, ports and aviation elements). We are in the process of completing the data collection; we outlined most of the elements of Rule 9J--5 and the model elements the Department of Community Affairs had provided so that we have a good background (or structure) for the actual elements. Mr. Bidwell stated they would be submitting some drafts to the Town for review in the next 3 to 4 weeks. If Members have questions about any specific items, Mr. Bidwell said he would be happy to answer them. Town Attorney Sliney requested any material (i.e. drafts) be distributed to the Planning Board Members a few days prior to their September 9, 1987 Meeting to allow the members an opportunity to review same. Chair- man Rome asked that Mr. Toshner of Gee and Jenson attend the Meeting on September 9, to give the Board Members a definite timetable on such • things as which subjects they moved ahead on, how far they've gone on them, what still remains to be done and where does the Planning Board go from that point of the September 9, Meeting. Mr. Bidwell said the second item he wanted to mention was that the De- partment of Community Affairs held a public hearing regarding funding (Rule 9J-20); and for Highland Beach, they were allocating a base amount of $10,000. plus an additional amount based upon that proportion of population based on all of the populations of all of the Municipalities. Gee and Jenson will advised the Town what is going on once the matter is finalized, continued Mr. Bidwell. NEW BUSINESS Chairman Rome noted the next agenda item was a preliminary/final site plan review for a single family residence submitted by J. W. Charles. Representing J. W. Charles Associates were Supervisor of Development S. A. Beverly and J. Rzepiejewski, General Contractor for Tradewind Builders. Ms. S. A. Beverly stated the property located at 4230 Intracoastal Drive (Lot 21, Block 4, Bel Lido Sub --division) is owned by J. W. Charles and the General Contractor for the project is Tradewind Builders. Mrs. Leng noted this single family residence was being built for • speculation therefore the Board was not dealing with the actual owner. PLANNING BOARD Regular Meeting - Minutes • August 19, 1987 Page 4 of 6 The Planning Board Members gathered around the table to review the site plan and were informed that the total air conditioned area is 3,050'. The 15' x 30' pool, with a cool deck, will be located on the Intra- coastal side of the property. The driveway will be Bowmanite as will the front of the house. Building Official Sutherland noted that the pool can not be enclosed due to the setback requirements and the pool plans will require a separate permit. The Building Official stated everything on the site plan does comply with the Highland Beach Town Code. Following review and discussion of the plans, the Planning Board Members made recommendations for changes (the driveway is to be Bowmanite as is the front of the house; a cool deck will surround the pool and there will be no up/down spot lighting on the property. Lighting will be a low type mushroom fixture covered type of bulb -- around the walkway and pool area for security reasons; and the coach lanterns will be opaque glass rather than clear glass) which were agreed to by Ms. Beverly and Mr. Rzepiejewski. Said changes were noted on the site plans which were dated and initialed by General Contractor, Mr. Rzepiejewski. A MOTION by MR. WALDMAN/MR. BARTLETT that the Planning Board approve the plan as modified and initialed by Mr. Rzepiejewski carried unanimously. is A roll call vote resulted as follows: Mrs. Leng 'aye' Mr. Bartlett 'aye' Mr. Ward 'aye' Mr. Waldman 'aye' Mrs. Rome 'aye' Chairman Rome and Members of the Planning Board acknowledged receipt of Mr. Saunders' letter of resignation which they accepted with a great deal of regret. The Members were unanimous in their opinion that Mr. Saunders was an asset to the Planning Board and the Town of Highland Beach. Members were in agreement concerning a memorandum which Chairman Rome was to forward to the Town Commission regarding their recommendation that Mr. Chris Bartlett be elevated to the status of Regular Member of the Planning Board and that the Town Commission also look for people to fill the Alternate positions on the Planning Board. Chairman Rome advised the Members she will not be present at the September 9, 1987 Regular Meeting which will be chaired by Vice Chairman Ward. Also absent on September 9, 1987 will be Regular Member A. Leng and Alternate Member A. Futernick. Town Attorney Sliney said the September Meeting is important because the comments that will be received at today's Public Hearing will be considered on September 9, at which time the Planning Board would forward their recommendations on to . the Town Commission. Today's Public Hearing, continued Attorney Sliney, PLANNING BOARD Regular Meeting Minutes • August 19, 1987 Page 5 of 6 will be held for the purpose of considering rezoning properties from RMM to RML-1 which is up to 8 dwelling units per acre. • C7 Chairman Rome asked the Town Attorney if the Planning Board can start working on the Comprehensive Land Use Plan for the whole Town once they make their recommendations to the Town Commission on September 9, or do they have to wait until October. Town Attorney Sliney said it was his feeling that some of the elements that will be included in the draft from Gee and Jenson must be studied and discussed at the September 9 Meeting therefore the Board can not do too much until that information is provided and reviewed. It would be helpful for the Members, said Attorney Sliney, to be familiar with Rule 9J--12 which will help them to understand what they are going to be doing as they go along. (Chairman Rome requested Town Manager Williams have copies of Rule 9J--12 distributed to all Planning Board Members). Town Attorney Sliney explained the consistency being done today make the zoning consistent with the Comprehensive Plan (the Comprehensive Plan designation for parcels discussed today has changed therefore the old zoning map must be changed to make it consistent with the Comprehensive Plan Land Use Map). Attorney assured the members that the Town will submit their plan under 163 and then go with few changes on 9J-5 and 9J•-11. was to been Sliney Chapter Following a brief recess, Chairman Rome reconvened the Regular Meeting of the Planning Board and announced the adjournment of same for the purpose of the Public Hearing. After the public is heard, continued the Chairman, the Public Hearing will close and the Regular Meeting will reconvene to adjourn formally. The next Regular Meeting of the Planning Board will be on Wednesday, September 9, 1987 at 9:30 A.M. with the agenda for same closing on Tuesday, August 25, 1987 at noon. Chairman Rome reconvened the Regular Meeting for formal adjournment at 3:20 P.M. PLANNING BOARD • Regular Meeting - Minutes August 19, 1987 Page 6 of 6 APPROVED: ra ' • ATTEST: DATE: so DORIS . ROME, CH A R uaizz � i:Z ag 0 AMELIE LENG A V, N A. WA`�LDMAN JOHN R,D CHRIS BART\LETT (Alternate) ABE FUTER ICK (Alternate)