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1986.02.12_PB_Minutes_Regular• t 1 TOWN OF HIGHLAND BEACH, FLORIDA . PLANNING BOARD FEBRUARY 12 1986 9.30 A.M. Chairman Saunders called the Regular Meeting of the Planning Board, Town of Highland Beach to order at 9:30 A.M. The recording secretary called the roll. Present were Chairman I. S. Saunders, D. R. Rome, M. A. Waldman, J. E. Ward, A. Leng, C. H. Bartlett (alt.) and A. Futernick (alt.). Also present were Town Manager H. D. Williams, Building Official B. Sutherland, Recording Secretary A. Kowals and a few Town residents. Members approved the minutes of the Regular Meeting of the Planning Board, Town of Highland Beach, held on January 8, 1986. When Vice Chairman Rome questioned the absence of Town Attorney Sliney, the recording secretary stated that Mr. Sliney advised by phone there was nothing on the agenda concerning him; he has to wait before he can go ahead with the rezoning of Boca Hi B & C Sites and Hoffman Property until we have a consultant. . When Mr. Ward asked who determines that we have a consultant, does Mr. Sliney decide we have to have a consultant; Chairman Saunders questioned who made the original suggestion. Members were advised that at the Planning Board meeting on January 8, 1986 a memorandum was forwarded to the Town Commission, at the recom- mendation of Town Attorney Sliney, requesting the Town take steps to engage an appropriate individual or firm of 'city planners'. BASSALINO SINGLE FAMILY RESIDENCE (TOWN LOT 124N) ARCHITECT/GENERAL CONTRACTOR JAMES DRAGO, PRESENT. Architect/General Contractor James Drago addressed the board and stated that at last month's meeting, there was some discussion on some of the final aesthetic details, lighting fixtures and other minor questions regarding site conditions. Mr..Drago submitted a board explaining what is intended as far as colors, lighting fixtures and site lighting. When Vice Chairman Rome questioned if Mr. Drago went back to the landscape architect, as the Planning Board suggested, Mr. Drago • advised that he is the landscape architect who signed and sealed the landscape plan. PLANNING BOARD Regular Meeting • February 12, 1986 Page 2 of 6 Building Official Sutherland stated the dock must be approved by the Department of Environmental Resources and Army Corps of Engineers before the Building Department allows construction of the project. Mrs. Leng said the site plan review procedures under the zoning code, page 30-51, number 21, refers to exterior lighting plan with fixture types and bulb intensities. This project will not go before the Community Appearance Board as it is a single family residence. Mrs. Leng questioned if the Planning Board has the right to ask for changes. vice Chairman Rome inquired if the trees, shrubs and vegetation plans conform to Chapter 28Z of the Town Code. If you're removing a tree that would be in the center of a swimming pool, continued Mrs. Rome, you must replace it with a tree that shall be no less than 10' in height. Chairman Saunders asked if the Building Official had the opportunity to review the plans and do they conform in every detail to the zoning code of Highland Beach. The Building Official stated he returned the plans long before this meeting to have things corrected. Continuing the discussion, Mr. Drago advised the roof will be a dark grey color (slate). Mr. Drago made notations regarding the recommenda- tions of Planning Board Members on the plans which he initialed and dated. Pictures of lights that will be installed were requested by Mrs. Leng. Mr. Drago, at the suggestion of the members, made a notation on the plans to indicate that a ficus hedge (at least 30" high) would be planted to screen the air conditioning and pool equipment. The Community Appearance Board, Mrs. Leng said, would not recommend the use of Lantana as a hedge at the front of the property as it is not a salt tolerant plant. Mrs. Leng mentioned there should be a total of 4 street trees placed every 50' at the site. A very attractive and salt tolerant hedge that offers privacy, continued Mrs. Leng, is the silver buttonwood. Following lengthy discussion, Chairman Saunders said Architect James Drago has proceeded to make notations on the plans to comply with the requests of the Planning Board Members. I/ U PLANNING BOARD Regular Meeting February 12. 1986 3 of 6 Continuing, Mrs. Leng questioned if there was a way the Planning Board could let Mr. Drago go ahead with the project and bring in a corrected landscaping plan. When Chairman Saunders asked the Building Official if the Planning Board could do that, Mr. Sutherland replied in the affirmative. At this point, the members were ready to propose a MOTION. Mrs. Leng made a MOTION that the Drago Plans be conditionally approved with the exception of the outside lighting plans and the landscaping which will be brought back for approval. Mr. Ward seconded the MOTION. A roll call vote resulted as follows: Mrs. Leng 'aye' Mrs. Rome 'aye' Mr. Ward 'aye' Mr. Waldman 'aye' Mr. Saunders 'aye' Mr. Drago agreed to be placed on the agenda for the April 9, 1986 Planning Board Meeting. The lighting and landscaping plans requested • by the Planning Board Members will be submitted by Mr. Drago no later than Tuesday, March 25, 1986 at noon. In discussing the rezoning of the Town, Mr. Waldman suggested the Plan- ning Board send a memo to the Town Commission stating the members are not in favor of a 'city planner' at this time; and, request the Town Commission act on John Ward's memo of August 6, 1985 regarding rezon- ing all the classifications in Town. Vice Chairman Rome said it was the Town Attorney's opinion that if the board worked with a 'city planner', they could take care of the new Comprehensive Land Use Plan (instituted by the State of Florida) at the same time. Town Manager Williams stated the zoning must be in conformity with your Comprehensive Plan. The immediate problem, continued Mr. Williams, is the Boca Hi - Hoffman Properties and the Town Commission requested that the Town Manager check prices of 'land planners'. Presently, continued the Town Manager, the Boca Hi and Hoffman Proper- ties have no zoning at all. Years ago, the Town had what was referred to as a "floating zone" (the RPUD could apply anywhere assuming certain conditions existed and certain actions were taken). Both Boca Hi and isHoffman Properties fell into the RPUD zoning which had a ten year life- time that has now expired. 4/ PLANNING BOARD Regular Meeting • February 12, 1986 Page 4 of 6 when Vice Chairman Rome stated that she does not know how the Town Com- mission can ask the Planning Board to rezone, Town Manager Williams said the Town Commission is not asking the board to rezone, they are asking for the board's recommendations. Boca Hi B & C Sites and Hoffman parcels have no zoning designation, continued Mr. Williams, and they have to be assigned something. Chairman Saunders questioned if there is a possibility that there will be a law suit pending on the part of the B & C Site and Hoffman Site due to the negation or discontinuation of the RPUD. Town Manager Williams said it is safe to assume there will be litigation regarding the negation of the RPUD and therefore the Town Attorney wants expert witnesses should such a suit be instituted. Vice Chairman Rome stated the Town Manager is advising the Planning Board make their recommendations to the Town Commission without the help of a 'town planner' and the Town Attorney is indicating "trouble down the road, you should have a 'town planner'. Town Manager Williams said it would take six months before the board • would have a 'town planner' sitting in at their meetings. Mr. Futernick suggested starting the rezoning process, lay out the founda- tion to advertise, etc; then, if there is a problem, the board can call in a 'town planner'. Mr. Ward said he agrees with Vice Chairman Rome who stated that the mem- bers would be putting themselves in a very dangerous position if they were to rezone the RPUD Sites only. I feel very strongly about this, continued Mr. Ward, that we should do the whole job at once. Vice Chairman Rome mentioned she had been sued by Mr. Milani; therefore, she feels very strongly about rezoning just the Boca Hi and Hoffman parcels. Town Manager Williams stated the Town carries Errors and Omissions Insurance which covers all appointed board members under that policy. In Florida, continued Mr. Williams, you really have to adhere to public hearings. The board may want to consider advertising and advising the property owners of the intended public hearing at which time these particular parcels will be discussed. The board must seek the input • from the public, said Mr. Williams. PLANNING BOARD Regular Meeting • February 12, 1986 Page 5 of 6 Mrs. Leng said the public hearing is just a legal step that the Planning Board must take to solicit information and input from residents and ci- tizens of Highland Beach before anybody's property can be rezoned. Following much discussion, the members were prepared to take action for the purpose of holding a public hearing. Mr. Waldman made a MOTION, seconded by Vice Chairman Rome, that a public hearing be held on March 19, 1986 at 9:30 A.M. for the purpose of soli- citing public comments on the rezoning of Hoffman and Boca Hi B & C Sites, as well as any other unzoned properties, and the possible reclassi- fication and rezoning of all areas in the Town of Highland Beach. A roll call vote resulted as follows: Mrs. Rome 'aye' Mrs. Leng 'aye' Mr. Waldman 'aye' Mr. Ward 'aye' Mr. Saunders 'aye' The members discussed briefly the time -frame for submitting an appli- cation for building permits after all approvals are granted. • Mr. Ward mentioned the Planning Board recommended to the Town Commission that building permits be drawn within 8 months of Town Commission appro- val; construction to commence within 6 months of issuance of the building permit with the project to be substantially completed within 2 years. Town Manager Williams informed the members that the Town Commission was very involved with Teron and hadn't addressed that matter; however, Mr. Williams said he will make that an agenda item for the February Town Commission Workshop Meeting. A brief discussion regarding a possible change in the site plan review followed. Mr. Futernick suggested the site plan review require a specific explana- tion of an easement (if there is an easement). A vicinity sketch, said Mr. Futernick, should be included on the site plan. Town Manager Williams said some municipalities insist that at the time of plan approval, all permits relating to the project (DOT, DNR, etc.) must be presented to the Building Department so that all are aware of these type parameters early on. If this is made part of the site plan • requirements, the day you approve the plan, you know what they are doing. V , PLANNING BOARD Regular Meeting • February 12, 1986 Page 6 of 6 Mr. Ward suggested the following items be included on the agenda for the next Planning Board meeting: • • 1. Easement to be explained 2. Vicinity sketch showing adjacent properties 3. Require all DOT permits as relates to access, line crossings 4. Elevators Mr. Bartlett stated it is his assumption that Town Attorney Sliney's input will go into the announcement for the public hearing. Chairman Saunders said the Town Manager works very closely with the Town Attorney and he will be sure that Mr. Sliney will be involved with the wording for the public hearing announcement. When Mrs. Leng said she would like a drawing with the measurements of the B & C Sites and Hoffman Properties, the Building Official said he can copy the section of the zoning map showing those parcels in rela- tion to the rest of the properties in the area. Vice Chairman Rome made a MOTION, seconded by Mr. Waldman, to adjourn the meeting. All members were in favor of the MOTION. Chairman Saunders stated the next Planning Board Meeting IS set for March 12, 1986 at 9:30 A.M. with the agenda for this meeting closing on February 25, 1986 at noon. The Planning Board will hold a Public Hearing on March 19, 1986 at 9:30 A.M., continued Chairman Saunders. i The Planning Board Meeting was adjouX-.ed Cha #"n Saunders at 11:50 A.M. ATTESTS " Date: amk 3/11/86 APPRR :/" / v vv ` S. Saunde Cha man D. R. Rome, Vice Chairman f° M. A. Waldman J.. Ward A. Leng C