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1986.03.12_PB_Minutes_Regular�­" t� � , & ;_j - 104�_ TOWN OF HIGHLAND BEACH, FLORIDA PLANNING BOARD MARCH 12, 1986 9:30 A.M. Chairman Saunders called the Regular Meeting of the Planning Board, Town of Highland Beach, Florida, to order at 9:30 A.M. The recording secretary called the roll. Present were Chairman I. S. Saunders, Vice Chairman D. R. Rome, M. A. Waldman, J. E. Ward, A. Leng, C. H. Bartlett (alt.) and A. Futernick (alt.). Also present were Town Attorney T. E. Sliney, Building official B. Sutherland, Recording Secretary A. Kowals, Contractor J. Riddle and a few Town residents. The minutes of the Regular Meeting of the Planning Board, Town of High- land Beach, Florida, held on February 12, 1986 were approved and signed by the members. NEW BUSINESS DE SHIELDS SINGLE FAMILY RESIDENCE (ADDITION AND REMODELING) TOWN LOT 36 4121 SOUTH OCEAN BOULEVARD, CONTRACTOR JACK RIDDLE, PRESENT. Mr. Jack Riddle, contractor representing Mr. De Shield, briefly described the overall plan for the addition and remodeling of a single family re- sidence at 4121 South ocean Boulevard. The remodeling consists of closing the existing entrance to the house (relocating same to the garage area) and enlarging the family room on the East side of the building. The addition will be a second story bedroom that will be constructed over the family room. When Vice Chairman Rome asked if the plans conform to the present day zoning, the Building official replied it does. The memorandum from the Building official to the Planning Board, dated February 28, 1986 was read into the minutes. When the height of the building was discuss ' ed, members were informed that it is less than 30' above the garage floor. Members were advised the landscaping is existing except for the new planter area that is planned for the front of the property. During the discussion regarding the roof, vice Chairman Rome said a tar and gravel roof would not be recommended as the gravel, in high winds, blows off the roof. The new polyurethane roof systems are preferred, continued Mrs. Rome. 'I 0 PLANNI14G BOARD Regular meeting March 12, 1986 Page 2 of 6 Mr. Riddle explained the roof was designed with wooden shake shingles with a small area of flat 4 -ply built up asphalt and gravel roof. The gravel, continued Mr. Riddle, is not necessary; I believe Mr. De Shield will have no problem with changing the roof type. vice chairman Rome said the fiberglass system roofs are superior. Mr. Riddle noted on both sets of drawings that the roof is to be changed to the fiberglass built system (no gravel to be used). He proceeded to date and initial said change. When Mrs. Leng questioned the beach dune walkover, Mr. Riddle stated it would not be changed; the rotten boards will just be replaced. Mrs. Leng was pleased the beautiful foliage will not be disturbed. As members studied the plans for improvements at the De Shield's Resi- dence, they commented on the excellent presentation which was easy to follow. vice Chairman Rome made a MOTION to accept De Shield's Residence Addi- tion and remodeling with the change of roof plans as noted on the plans dated 1/20/86. Mr. Waldman seconded the MOTION. The roll call resulted as follows: Mr. Waldman laye' Mr. Ward laye' OLD BUSINESS Mrs. Leng layel Mrs. Rome layel Mr. Saunders layel The members continued the discussion of Building Department Procedures. The Proposed Building Department Procedures submitted by Mr. Ward and dated 1/3/86 were discussed step by step to make certain all members agreed to the procedures and nothing was left out. All changes thoroughly discussed and agreed to by the members are re- flected in the revised 'Proposed Building Department Procedures' attached. Under item 1, it was agreed that "adjoining properties and any easement involved" should be added. It was agreed that "compliance with codes" should be added under the second item. Fl- PhANNISIG BOARD Regular Meeting March 12, 1986 Page 3 of 6 In discussing item 3, members, for the sake of flexibility, added "Public Hearing"; changed Preliminary Approval to Preliminary Review with the addition of (Possible Approval). Building official Sutherland said some preliminary submissions for small projects do not have much information so they are returned with a request for more information. In discussing the Community Appearance Board review, the members stated the Planning Board approval should be granted before the Community Ap- pearance Board becomes involved with the landscaping plans. When the Fire Department Approval was discussed, Building Official Sutherland said the Fire Department will not make a Preliminary Review; they do one review of completed plans. Should there be anything in the plans they do not want, it has to be changed. A building permit can not be issued without the Fire Department Approval, continued Mr. Sutherland. When members questioned how the County Fire Department approves many buildings where emergency vehicles have no access, the Building official said the Fire Department will not bring equipment up to the building to fight a fire as that would be dangerous; they only bring in the water hoses. In discussing ducts that go through highrise structures, Mr. Sutherland said they must be encased in fire -proof materials. The members agreed to leave the Fire Department Approval where it is as it overrides the Planning Board Approval as well as the Town Commission Approval. When Mrs. Leng suggested plans have Fire Department Approval before the Planning Board gives their stamp of approval, Vice Chairman Rome said the Fire Department will not look at plans that are not approved. Mrs. Leng mentioned Section 10 (b) (6) which reads each site plan review shall include points of ingress and egress; fire lanes; estimate of traffic generation. Mr. Bartlett said "It occurs to me that we are going well beyond our bounds,or our need to go, in the Planning Board when we're approving what is really a preliminary plan, not complete in any sense. We have experts presumably in our Fire Department Organizations, Building Depart- ment Organizations and our Health Department organizations which means to 40 me that those are the people who should be saying whether or not we have enough egress to a building to consider it safe from a fire standpoint. "I F_ PLANNING BOARD Regular Meeting is March 12, 1986 Page 4 of 6 I think, continued Mr. Bartlett, we are trying to undertake, on this Planning Board, too much responsibility when we can't handle it because the plans are not complete enough when we approve them." Vice Chairman Rome stated (as did Mrs. Leng, earlier in the meeting) that Section 10 (b) (6) concerning ingress and egress is part of the site plan review procedure for the Planning Board. Today, said Mrs. Rome, we are working on the Building Department Procedures. Mrs. Leng added that they are trying to make a chronological order of the procedures for the Building Department and Planning Board. Following a lengthy discussion regarding Fire Department Approval, when Chairman Saunders queationed the Building official as to whether a re- gistered professional engineer is engaged for the purpose of reviewing plans for projected highrises, the Building official -responded in the affirmative. Members agreed item number 8 should remain as is. Continuing with item number 9,- Mr. Ward stated that after submission of detailed plans and Fire Department Approval, the Building Official can issue a building permit within eight months (of Town Commission Approval). The Building official said the present regulation allows eighteen months after Town Commission Approval to pull a building permit. Following a brief recess, Chairman Saunders reconvened the meeting at 11:08 A.M. Continuing the discussion, Mr. Ward said item number 11 should be changed to reflect the addition of 'within six months'. vice Chairman Rome asked if (referring to item number 10) there was any way to define 'legitimate' delays by governmental agencies which would require extensions. Town Attorney Sliney said they should be treated as extensions for building permits. The present code allows the Building Official to extend building permits for good causes. Town Attorney Sliney said items numbered 9 through 12 are covered by ordi- nances therefore any changes would have to be done by an ordinance. How - le ever, continued Attorney Sliney, there is no provition for item number 10. � 0 PBANNING BOARD Regular meeting March 12, 1986 Page 5 of 6 Continuing, Town Attorney Sliney said item number 9 conflicts with the existing code. vice chairman Rome said the Planning Board wanted to change that to read eight months, not eighteen months. This is a recommendation, continued Mrs. Rome, the Town Commission has to draw up an ordinance. Mr. Ward stated Vice Chairman Rome brought up the point of 'legitimate' delays by government agencies. it is a question of interpretation; but, who will assume the responsibility for the interpretation? It has to be the Building official, continued Mr. Ward. Town Attorney Sliney said that would be the most logical person --there is no present provision like that in the code. Mr. Waldman stated that we have an ordinance that says government agen- cies are sufficient reason for delays. Mr. Sutherland said the Standard Building Code allows the Building of- ficial to grant two extensions for extenuating circumstances. The Town is usually involved and they would be aware of a development needing an extension, stated Mr. Sutherland. Continuing on with the discussion, Mr. Ward said no changes are neces- sary for items numbered 12, 13, 14 or 15. The Building official is the one who issues a certificate of occupancy. We agreed earlier on items numbered 4 and 5, said Mr. Ward, that we make a special note to the Town Commission regarding same. Members agreed an asterisk be added at the end of items numbered 4 and 5 to indicate the following footnote: Planning Board recommends that final approval should first be given for building proposal; then, Community Appearance Board should make their review after such approval. A brief discussion followed regarding the screening of the parking garage at the Coronado. vice Chairman Rome stated the Town Commission did not define what a screened garage wall was; therefore, Coronado screened the garage with screening plus a plastic piece at the top which does not block the light. Town Attorney Sliney said all plans for Coronado were submitted and ap- proved --no one said anything about screening. The Town was in an awkward PLANNING BOARD Regular meeting March 12, 1986 Page 6 of 6 position; however, the Town told Coronado they did not like the unscreened garage area. The Town, continued Attorney Sliney, got the best it could, after the fact. Both Vice Chairman Rome and Mrs. Leng stated a representative from Tra- falgar Developers agreed at the site, in front of the Planning Board and the Community Appearance Board, to install decorative concrete blocks or decorative metal in the garage area, if the apron walls could tolerate the weight. Town Attorney Sliney said the fact is that the plans were approved with- out any garage screening; therefore, the Town had little leverage. Mrs. Leng said the Planning Board stamped the plans without the screen- ing --the Community Appearance Board did not. The next Regular Meeting of the Planning Board was scheduled for Wednes- day, April 9, 1986 at 9:30 A.M., with the agenda closing on Tuesday, March 25, 1986 at noon. Chairman Saunders adjourned the Regular M7eet7*o 7ning Board at 11:45 A.M. 0 9 J, ?--;A ATTES�T.: Date: e; amk S-�Undersj criaxrman D. R. Rome - -Vice Chairman M. A. Waldman 'I