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2004.06.29_TC_Minutes_WorkshopTOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION MEETING WORKSHOP Tuesday. June 29. 2004 1.30 P M Mayor Thomas J. Reid called the Workshop to order in Commission Chambers at 1:30 P.M. Town Clerk Doris Trinley called the roll. The Mayor, Vice Mayor Joseph J. Asselta, and Commissioners Robert L. Lowe, Rachael Scala-Pistone and Miriam S. Zwick were present. Town Attorney Thomas E. Sliney and Town Manager Ben Saag were also present, as were members of the general public. After roll call, the pledge of allegiance was given. 1. ADDITIONS. DELETIONS OR ACCEPTANCE OF AGENDA Town Manager Ben Saag requested the Agenda be amended in order that Amendments #1 and #2 to the Gas Tax Interlocal Agreement (May 1995) could be considered for approval at the July 6 Regular Meeting. Mr.Saag advised the amendments ensured equitable distribution of gas tax revenues among municipalities and the County. With no objection, the Agenda was accepted as amended. 2. PUBLIC COMMENTS AND REQUESTS Stephen Golding, Highland Beach Drive, commented that no action had been taken on Ocean Cove developer Jeff Norman's assurance that two (2) docks would be moved to the north of the project. Town Attorney Sliney replied he had recent correspondence from Mr. Norman's attorney, Jeffrey Levine, that Mr. Norman was working through the process with pertinent agencies to accomplish moving of the docks. Turtle Coordinator Jose Echeverria, Russell Drive, gave an update on the season thus far. 3. PRESENTATIONS NONE. Minutes of Town Commission Workshop • June 29, 2004 Page 2 of 6 4. BOARDS AND COMMITTEES A) BOARD CORRESPONDENCE: BEACHES & SHORESADVISORY BOARD RECOMMENDATION RE LAND ACQUISITION. Substantial discussion took place, largely about Fire/Rescue access to the beach in an emergency situation. It was agreed that the Town Manager invite Kerry Koen to the July 6 Regular Meeting to discuss this factor. B) BOARD VACANCIES: ONE (1) ON CODE ENFORCEMENT BOARD. C) BOARD ACTION REPORT: NONE. D) MONTHLY BOARD MEETINGS: PREVIOUSLY SUBMITTED. 5. PROPOSED ORDINANCES AND RESOLUTIONS (1) AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING CHAPTER 5, BEACHES AND BOATS, BY CREATING SECTION 5.9 ENTITLED "BEACH RAKERS." (first reading 6/1; published 6/17) • Having been previously discussed, this proposed ordinance will be considered for approval at the July 6 Regular Meeting. (2) A RESOLUTION OF THE TOWN OF HIGHLAND BEACH, OPPOSING THE STRONG MAYOR INITIATIVE FOR PALM BEACH COUNTY; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEALER; PROVIDING FOR AN EFFECTIVE DATE. Mr. Saag explained this proposed resolution, saying there has been a movement to have a County Mayor, rather than the County Administrator; however, if enacted, this would put excessive power in the hands of one person. It was moved to the July 6 Regular Meeting for further consideration. (3) A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN AND BEACH, FLORIDA, COMMITTING TO COMPLY WITH MINIMUM FIRE-RESCUE LEVEL OF SERVICE STANDARDS. This proposed resolution mirrored verbatim the resolution adopted by the City of Delray Beach, with whom the Town contracts for Fire/Rescue service. It was moved to the July 6 Regular Meeting for further approval. Minutes of Town Commission Workshop • June 29. 2004 Page 3 of 6 5. PROPOSED ORDINANCES AND RESOLUTIONS (continued) (4) A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AUTHORIZING THE ISSUANCE OF ITS GENERAL OBLIGATION PROMISSORY NOTE, SERIES 20048, IN THE PRINCIPAL AMOUNT NOT TO EXCEED $2,000,000, TO PROVIDE FUNDS FOR THE CONSTRUCTION OF A NEW LIBRARY FACILITY AND COSTS RELATED THERETO; PROVIDING THAT SUCH NOTE SHALL BE A GENERAL OBLIGATION OF THE TOWN AND SHALL BE PAYABLE FROM THE AD VALOREM REVENUES OF THE TOWN; PRESCRIBING THE FORM, TERMS AND DETAILS OF THE NOTE; AWARDING THE NOTE TO BANK OF AMERICA, N.A. BY NEGOTIATED SALE; APPROVING THE FORM OF A LOAN AGREEMENT BETWEEN THE TOWN AND BANK OF AMERICA, N.A.; MAKING CERTAIN COVENANTS AND AGREEMENTS IN CONNECTION THEREWITH; PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE. This proposed resolution pertains to the bond issue, already approved by referendum, for the construction of a new library. It will be considered for approval at the July 6 Regular Meeting. • 6. NEW BUSINESS (1) SETTLEMENT: INSURANCE CLAIM REGARDING POLICE DEPARTMENT COMPLAINT. Mr. Saag explained that, of the two (2) officers involved in this dispute, one is no longer with the Town and the other is deceased; Mr. Saag further advised the Town would only be responsible for the insurance deductible ($5,000) to settle. It was the consensus to forward the issue to the July 6 Consent Agenda. (Copy of correspondence attached to and made part of these Minutes.) (2) DISCUSSION RE: - RENEWAL OF CONTRACT WITH WASTE MANAGEMENT FOR SANITATION. Sanitation liaison Tim Hunt advised it would be in the Town's best interest to approve what was an extension of contract, as pointed out by Commissioner Lowe, not a renewal of contract. Mr. Hunt backed his presentation with rate comparables and, after some discussion, the issue was moved to the July 6 Regular Meeting Consent Agenda. (Correspondence attached to and made part of these Minutes.) • Minutes of Town Commission Workshop • June 29. 2004 Page 4 of 6 6. NEW BUSINESS (continued) 3. DISCUSSION RE: -RECRUITMENT OF NEW TOWN MANAGER. As Town Manager Saag is leaving the Town's employ to become the Assistant Manager of the Town of Jupiter, he introduced Colin Baenziger and recommended the Commission use Mr. Baenziger's firm to do the search for a new manager. Extremely familiar with Palm Beach County, Mr. Baenziger gave background information on his firm and advised how he would go about such a search, the cost of which would be $9,500. After some discussion, this item was forwarded to the July 6 Regular Meeting Consent Agenda. (Information attached to and made part of these Minutes. Discussion regarding the hiring of an Interim Manager took place on the basis of Mr. Saag's memo (Copy attached to and made part of these Minutes), concluding which it was the consensus that the Jim Witt, a Human Resources Manager who had expressed interest, the Town Clerk, and at least two (2) candidates whom Mr. Saag might find willing and qualified, be interviewed just prior to the July 6 Regular Meeting. 7. MISCELLANEOUS -ITEMS LEFT OVER (1) DISCUSSION RE: - RECOMMENDATIONS OF BUILDING AD HOC COMMITTEE. (2) DISCUSSION RE: -ORDINANCE FOR BOND REFERENDUM FOR OPEN SPACE ACQUISITION. (3) MINUTES FOR APPROVAL AT JULY 6 REGULAR MEETING: MAY 25 SPECIAL WORKSHOP (BUILDING AD HOC RECOMMENDATIONS) MAY 25 WORKSHOP JUNE 1 REGULAR MEETING 8. REPORTS -TOWN COMMISSION Commissioner Miriam S. Zwick thanked the Town for the opportunity to attend the "Innovations" seminar in Reno. The Commissioner said there were many good motivational speakers and those attending were kept busy from 8 A.M. to 6 P.M. Commissioner Rachael Scala-Pistone agreed with Commissioner Zwick's remarks. Minutes of Town Commission Workshop June 29. 2004 Page 5 of 6 Commissioner Robert L. Lowe also had good things to say about the Reno conference, especially Boynton Beach's presentation. The Commissioner also noted the new fire/rescue vehicle on display earlier today, and invited residents to review its many state of the art equipment. Vice Mayor Joseph J. Asselta had some questions on the budget process, which were answered by the Town Manager. Mayor Thomas J. Reid read a letter of commendation received on behalf of Valerie Jones, Lead Postal Clerk. The Mayor also noted timed bridge openings will begin July 19. 9. REPORTS -TOWN ATTORNEY Town Attorney Thomas E. Sliney advised that the Town prevailed in the suit filed by owners of the Azure property; the property could now be developed according to current building code density, or perhaps, sold. 10. REPORTS -TOWN MANAGER Town Manager Ben Saag advised the candidate list for Police Chief will be ready for presentation to the Commission on July 15. Mr. Saag also said he had enjoyed working with the Commission for the past 5+ years, and will have outgoing remarks ready for the July 6 Regular Meeting. 11. CONSENT AGENDA NONE. 12. ADJOURNMENT There being no further business to come before the Commission at this time, Mayor Reid adjourned the Workshop at 3:35 P.M. upon MOTION by COMMISSIONER LOWS/COMMISSIONER ZWICK. dmt Minutes of Town Commission Meeting • June 29. 2004 Page 6 of 6 APPROV ,. __. -. • 2 n- Miriam S. Zwic , Com i sinner Attest: Konen L. Lowe, Commission ~,~=-~%t-~cJG - t Rachael Scala-Pistone, Commissioner