2004.05.25_TC_Minutes_Workshop
TOWN OF HIGHLAND BEACH
MINUTES OF TOWN COMMISSION MEETING
WORKSHOP
Tuesday, May 25. 2004 1.30 A M
Mayor Thomas J. Reid called the Workshop to order in Commission Chambers at 1:30
P.M.
Town Clerk Doris Trinley called the roll. The Mayor, Vice Mayor Joseph J. Asselta, ad
Commissioners Robert L. Lowe, Rachael Scala-Pistone and Miriam S. Zwick were
present.
Town Attorney Thomas E. Sliney and Town Manager Ben Saag were also present, as
were members of the general public.
After roll call, the Pledge of Allegiance was given.
• 1. ADDITIONS. DELETIONS OR ACCEPTANCE OF AGENDA
Hearing no objection, Mayor Reid declared the Agenda accepted as presented.
2. PUBLIC COMMENTS AND REQUESTS
Jean Ellis asked about the A1A drainage problems; Utility Superintendent Bill Moore
advised the Department of Transportation has agreed to install a vertical french drain at
4210 S. Ocean Boulevard, which should alleviate the drainage in that area.
Beaches and Shores Advisory Chair Lucy Miller, advised the State will be core sample
drilling two (2) days this week, which will have no impact on the town, which information
came from Dan Bates of County Environmental Resources Management.
Harold Hagelmann, Boca Hi, reiterated his suggestion that the Town pick up the
sanitation bill for the residents.
3. PRESENTATIONS
NONE.
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Minutes of Town Commission Workshop
• Mav 25. 2004 Paae 2 of 6
4. BOARDS AND COMMITTEES
A) BOARD CORRESPONDENCE: NONE.
B) BOARD VACANCIES: One (1) on Code Enforcement Board.
C) BOARD ACTION REPORT: NONE.
D) MONTHLY BOARD MEETINGS: PREVIOUSLY SUBMITTED.
5. PROPOSED ORDINANCES AND RESOLUTIONS
(1) AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA,
AMENDING CHAPTER 5, BEACHES AND BOATS, BY CREATING SECTION 5.9
ENTITLED "BEACH RAKERS."
This proposed ordinance will be given first reading at the June 1 Regular Meeting.
(2) A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
HIGHLAND BEACH, FLORIDA, CHANGING THE TITLE OF THE BEACHES
• ADVISORY BOARD TO THE BEACHES AND SHORES ADVISORY BOARD AND
REDEFINING THE DUTIES OF THE BOARD.
This resolution will be give further consideration at the June 1 Regular Meeting.
(3) A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
HIGHLAND BEACH, FLORIDA, AUTHORIZING THE ISSUANCE OF ITS LOAN
ANTICIPATION NOTE, SERIES 2004A, IN THE PRINCIPAL AMOUNT NOT TO
EXCEED $4,000,000 TO PROVIDE FUNDS FOR THE CONSTRUCTION F A
REVERSE OSMOSIS WATER TREATMENT FACILITY AND COSTS RELATED
THERETO; PROVIDING FOR THE REPAYMENT OF THE NOTE FROM THE
TOWN'S COVENANT TO BUDGET AND APPROPRIATE FUNDS FOR
REPAYMENT FROM LEGALLY AVAILABLE NON AD VALOREM REVENUES;
PRESCRIBING THE FORM, TERMS AND DETAILS OF THE NOTE; AWARDING
THE NOTE TO BANK OF AMERICA, N.A. BY NEGOTIATED SALE; APPROVING
THE FORM OF A LOAN AGREEMENT BETWEEN THE TOWN AND BANK OF
AMERICA, N.A.; MAKING CERTAIN COVENANTS AND AGREEMENTS IN
CONNECTION THEREWITH; PROVIDING FOR CONFLICTS, SEVERABILITY
AND EFFECTIVE DATE.
Town Manager Ben Saag addressed this resolution, advising it was a housekeeping item
related to the Commission's approval of Resolution 803 on July 1, 2003. Finance
Director Stan Novak noted it covers a "bridge loan" at 1.37% for two (2) years, until State
Revolving Fund monies are available. Bond Counsel Charles Schoech advised the
closing is scheduled for June 3 in West Palm Beach.
• Minutes of Town Commission Workshop
Mav 25. 2004 Page 3 of 6
6. NEW BUSINESS
(1) DISCUSSION RE CONSERVATION EASEMENT ON TOWN PROPERTY
RE NEW LIBRARY.
The Town Manager advised he had negotiated a change to this easement with South
Florida Water Management District to include a clause for passive recreation in the event
the Town might want to add, say, a boardwalk in the future. Some discussion followed
and this item was unanimously forwarded to the June 1 Consent Agenda.
(2) DISCUSSION RE AWARD OF CONTRACT TO KILBOURNE & SONS FOR
SIDE STREET PAVING.
The Commission was advised that Kilbourne & Sons was the sole bidder. During
discussion, Mr. Saag commended Utilities Superintendent Bill Moore, Utilities Director
Jack Lee, and representatives of Shalloway Engineering for their efforts on this project.
Award of contract was unanimously forwarded to the June 1 Consent Agenda.
7. MISCELLANEOUS -ITEMS LEFT OVER
• (1) MINUTES FOR APPROVAL AT JUNE 1, REGULAR MEETING:
APRIL 27, 2004 WORKSHOP
MAY 4, 2004 REGULAR MEETING
It was the consensus to forward these Minutes of the June 1 Regular Agenda for further
consideration and possible approval.
(2) DISCUSSION RE SWALE CONSTRUCTION ON EAST SIDE OF A1A, AND
DOUBLE STRIPING ENTIRE LENGTH OF TOWN.
Discussion took place regarding the possibility of installing swales in the east side of
A1A, regardless of protests from some property owners in order to alleviate water
settling on the bike path. It was agreed that the general welfare should come first. It was
also noted that District 87 Representative Adam Hasner will assist the Town in their
efforts to get the DOT to clean the bike paths.
Regarding double striping of the Town's entire portion of A1A, discussion took place with
each member giving his/her reasons for the following majority consensus:
Commissioner Zwick: Against
• Commissioner Scala-Pistone: For
Commissioner Lowe: For
Vice Mayor Asselta: Against
Mayor Reid: Against
Minutes of Town Commission Workshop
• May 25, 2004 Page 4 of 6
7. MISCELLANEOUS -ITEMS LEFT OVER (continued)
It was agreed to forward this consensus to the June 1 Consent Agenda; Mr. Saag was
directed to advise DOT not to double stripe ,but to leave as was pre-construction,
except for the area in front of Bel Lido Isle, which Homeowners Association had
requested double striping. Mr. Saag will also address the swale issue on the east side
of A1A with DOT.
8. REPORTS -TOWN COMMISSION
Commissioner Miriam S. Zwick noted she had enjoyed the Palm Beach League of
Cities Anniversary Dinner and, having attended one of their regular meetings with Mr.
Saag, said she was impressed with the organization and was happy the Town was part
of it.
Commissioner Rachael Scala-Pistone had several issues to discuss. The
Commissioner noted that beach-cleaning tractors are not allowed beyond seaweed at
the shoreline; she suggested that perhaps Town staff could clean the bike paths; and
asked Attorney Sliney about the Ocean Cove issue, to which Mr, Sliney replied that the
developer had assured he would comply with the agreement, but asked for time to do
• it.
Vice Mayor Robert L. Lowe advised that correspondence had been sent to Supervisor
of Elections Theresa LePore, asking her to return the Town to one (1) precinct (rather
than three (3)], to which there had been no response. The Commissioner further
advised that he had met Ms. LePore at a recent function and asked for a reply. If no
reply is forthcoming, Ms. LePore will be contacted again.
Vice Mayor Joseph J. Asselta noted a very cooperative meeting with District 87
Representative Adam Hasner, during which Mr. Hasner said he would assist the Town
not only with A1A issues, but also with mangrove issues.
Mayor Thomas J. Reid suggested the Town employ a "Public Comments" form as is
used in Boca Raton, wherein those who wish to speak on specific agenda items can do
so by filing out the form, or not speak, but make their opinions known. It was the
consensus that the Commission experiment with this concept to see if it would work for
Commission meetings.
9. REPORTS -TOWN ATTORNEY
Town Attorney Thomas E. Sliney had no report.
•
Minutes of Town Commission Workshop
Mav 25, 2004 Page 5 of 6
• 10. REPORTS -TOWN MANAGER
Town Manager Ben Saag reported on the following:
(1) REPORT ON BEACH CLEANING ESTIMATE PER VICE MAYOR
ASSELTA'S REQUEST.
Mr. Saag said he had secured one estimate for yearly mechanical cleaning three (3)
times a week at $175,000.
(2) VACATION SCHEDULE
Mr. Saag said he would be out the week of May 31 and return to the office on June 7.
(3) UPDATE ON POLICE CHIEF RECRUITMENT
Mr. Saag advised that 75 applications had been received; from them a Police Chief
Search Committee comprised of himself and the Police Chiefs of Boca and Delray had
identified 17 applicants who have been invited to advance to the next level by answering
a questionnaire. Mr. Saag advised that the timing to select a new Chief was on target.
(4) UPDATE ON PROPERTIES 4101 AND 4105 S. OCEAN BLVD.
The Town Manager noted he had been advised by Building Official Bob Dawson that
both owners of these dilapidated properties will demolish the structures on them.
11. CONSENT AGENDA
NONE.
12. PUBLIC COMMENTS AND REQUESTS RELATED TO ITEMS DISCUSSED AT
MEETING
Jean Ellis, 4205 S. Ocean, advised the only method of beach cleaning allowed during
turtle nesting season is raking; equipment that buries trash is not allowed.
AI Bresnahan, Seagate, reiterated questions he had regarding the additional funds
needed to complete the reverse osmosis water treatment facility.
Harold Hagelmann, Boca Hi, said he liked the Mayor's idea of a resident(s) being
allowed to speak when an agenda item of particular interest is addressed by the
Commission before it is voted on.
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Minutes of Town Commission Workshop Meeting
May 25. 2004 Page 6 of 6
• 3. ADJOURNMENT
There being no further business to come before the Commission at this time, Mayor Reid
adjourned the Workshop at 3:15 P.M. upon MOTION by COMMISSIONER
LOWE/COMMISSIONER ZWICK.
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APPROVE:
rt L. Lowe, ommissioner
I
Rachael Scala-Pistone, Commissioner
Miriam S. Zwi , Co issioner
Attest:
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