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1974.07.03_PB_Minutes_SpecialI MINUTES: SPECIAL ORGANIZATIONAL MEETING OF THE PLANNING COMMISSION - JULY 3, 1974 . The Special Organizational Meeting of the Planning Commission was called to order by Acting Chairman Kemery at 10:10 A.M., July 3, 1974. Present were: Mr. Kemery, Mr. Johnson, Mr. Wilcox, Mr. Boscove, Mr. Sliney, Dr. Guelzow Mr. Kemery announced that at a regular Town Meeting and Public Hearing held on July 2, 1974 by the Highland Beach Town Commission, Resolution No. 254 was passed creating a planning Commission and naming the mem- bers thereof (copy of which is attached - Attachment "A"), and further directing that said persons, so appointed, should meet in an organiz- ational meeting on July 3, 1974 to elect their officers and take such other action as might come before the Commission. Said Resolution also designated Mr. Kemery as Acting Chairman until a permanent Chairman is elected. First order of business was to elect officers. Mr. Johnson nominated Mr. Kemery to be the Chairman and Dr. Guelzow to be Vice -Chairman of the Planning Commission. Mr. Wilcox seconded the nomination and there being no other nominations these two gentlemen were elected. Discussion was then held regarding a Secretary and Mr. Johnson moved, seconded by Dr. Guelzow, that Mr. Wilcox be nominated as Secretary. There being no other nominations, Mr. Wilcox was elected as Secretary. The term of office to be for one year and thereupon these individuals assumed their respective offices to which they had been elected. Next on the agenda was Rules and Regulations. Mr. Wilcox moved that the Commission continue to operate under Roberts Rules of Order and Mr. Boscove seconded the motion. All members of the Commission voted in favor of this motion. Mr. Sliney, Town Attorney, made the suggestion that we adopt Roberts' Rules - but that we have a flexible form and not be bound by Roberts' Rules. Mr. Wilcox made the motion that we adopt Roberts' Rules of Order for the conduct of business but that it can be changed by the Commission Chairman - or that it can be modified by the majority of the members at a particular meeting. Mr. Boscove seconded.. The motion was carried unanimously. Mr. Sliney, the Town Attorney, read into the record, the wording of Section 5.01 of the Town Charter. Mr. Johnson made a motion that the provision read by Mr. Sliney as qualified to meet actions of the Planning Commission be adopted and Mr. Boscove seconded. The following voted Aye in favor of Mr. Johnson's motion: Mr. Kemery, Dr. Guelzow, Mr. W1 Wilcox, Mr. Johnson and Mr. Boscove. The amending wording to be: I , Page -2- ATTACHMENT "A" • MINUTES: SPECIAL ORGANIZATIONAL MEETING OF THE PLANNING COMMISSION - JULY 3, 1974 "The majority of the members of the Planning Commission shall constitute a quorum. In the event the quorum present shall constitute less than four members of the Planning Commission, proposed recommendations shall not be approved unless there are at least three aye votes and if there be less than three aye votes, the proposal shall be deemed tabled until the next special or regular meeting of the Planning Commission, at which time, the said proposal may then be approved by a majority of the quorum of the members present." Next item on the agenda was to re -affirm the prior zoning in the previous Comprehensive Plan. Mr. Sliney explained that the Commission should have a continuity between the past board (Planning and Zoning) and the new board (Planning Commission). Mr. Johnson made a motion, seconded by Mr. Wilcox that we accept Mr. Sliney's advice to wit: "we re -affirm the previous zoning and comprehensive plan with the provision that there would be no prohibition against future changes." The following voted aye on the motion: Chairman Kemery , Mr. Johnson, Mr. Boscove, Mr. Wilcox and Dr. Guelzow. . Next item for discussion was the matter of a Public Hearing on the re- vised Comprehensive Use Plan. After a prolonged discussion of this matter, and pursuant to the recom- mendation of counsel, that the Planning Commission hold two separate hearings for the Comprehensive Plan, Mr. Boscove offered a motion that a Public Hearing be called for Monday, July 22, 1974, at 3:30 P.M. At the Public Hearing the Commission will consider and/or approve re - adoption of the existing Comprehensive Plan with all pertinent changes thereto, if any. The motion, as made, was seconded �y tMT, and in response to the question, voting aye were: Mr._Kemery, Mr. Johnsop, Mr. Wilcox, Mr. Boscove and Dr. Guelzow. The motion was unanimously approved. The due public notice for the public hearing to be adver- tised. There was some discussion regarding Boca Hi with Mrs. Stewart taking part. The following matters were brought up - setting a time and day for the regular meeting, setting a time and day for workshop meetings and having a Secretary for the Planning Commission. Mr. Wilcox moved and Mr. Boscove seconded, that the regular meeting be held on the third Thursday of each month at 7:30 P.M. The following voted Aye: Mr. is Kemery, Mr. Boscove, Mr. Wilcox, Dr. Guelzow and Mr. Johnson and the Fr Page -3- ATTACHMENT "A" , MINUTES: SPECIAL ORGANIZATIONAL MEETING OF THE PLANNING COMMISSION - JULY 3, 1974 • motion was carried unanimously. As to special and workshop meetings, Mr. Wilcox made a motion that special and workshop meetings be called at the request of the Chairman or any three members of the Commission. Mr. Johnson seconded and the following voted Aye: Mr. Kemery, Dr. Guelzow, Mr. Boscove, Mr. Johnson and Mr. Wilcox. Motion carried unanimously. Mr. Boscove made a motion that the Commission have their own assistant Secretary - at least part time - in order that they have their minutes typed promptly and available to the members within two or three days. Mr. Boscove said in his motion that he would also like to have a copy of the minutes mailed to each member. Mr. Johnson seconded the motion and the following voted Aye: Mr. Kemery, Mr. Johnson, Dr. Guelzow, Mr. Wilcox and Mr. Boscove. Various Committees were then discussed and the following were to be assigned - Mr. Boscove - with Building Dept. Mr. Wilcox - with Town Commission Dr. Guelzow - with Board of Adjustment Mr. Kemery with Communz'ty Appearance Board Mr. Johnson - with Civic League Mr. Sliney requested that the Planning Commission supply him with a copy of all minutes pertaining to Boca Hi. This will be done. Mr. Johnson made a motion to adjourn the meeting and it was seconded by Mr. Wilcox. All members voted affirmatively and the meeting adjourned at 12:10 P.M. APPROVEI • �.LZLIC�L6G�iL� - fi //1Gi7. � j� 111101 A RESOLUTION OF THE TOWN OF HIGHLAND BEACH, FLORIDA • PROVIDING FOR THE ESTABLISHMENT OF A PLANNING O COMMISSION 4S A SUCCESSOR BODY TO THE PLANNING AND .; ZONING BOARD, AND DESIGNATING THE MEMBERS OF THE PLANNING COMMISSION AND THEIR RESPECTIVE TERMS. v WHEREAS, the Town Commission of the Town of Highland Beach has adopted Ordinance Nos. 2 ;:�.Q and a,5 and under which � to a ordinances the Town elected to exercise the powers -granted under Chapter 163, Part II, Florida Statutes, and to establish a Planning Commission as a successor body to the Planning and Zoning Board. WHEREAS, Section 163.180, Florida Statutes, provides for the establishment of certain commissions, NOW, THEREFORE, BE IT RESOLVED by the Town Commission of the Town of Highland Beach, Florida that: SECTION 1: A Planning Commission is hereby established pursuant to Section 163.180,, Florida Statutes, and following sections. SECTION 2: The Planning Commission shall consist of five regular members and two alternate members whose respective terms of office shall be staggered to expire one, two, or three years from the date of this resolution and the first such members of this Commission are hereby designated with terms thereof: Regular Members Validity of Term of Office Marvin E. Kemery 3 years Joseph A. Boscove 3 years Gaylord Wilcox 2 years Dr. Adelbert E. Guelzow 2 years Nicholas M. Johnson 1 year Alternate Members Joseph Schober 2 years Peter J. Genovese l year. SECTION 3: The acting chairman of the Planning Commission shall be Marvin Kemery. • .y SECTION 4: The planning Commission is directed to hold its organizational meeting at the Town Hall on July 3, 1974, at 10:00 A.M. SECTION 5: The Town Commission hereby reaffirms and ratifies a] actions undertaken by the Planning and Zoning Board, the predecessor to t Planning Commission, and by itself, specifically including but not limite to the Comprehensive Land Use Plan and all zoning ordinances, and affirms that if any section, subsection, sentence, clause, phrase or word of the Comprehensive Land Use Plan, any zoning ordinance, or of any other act adopted by the Planning and Zoning Board or by itself is for any reason held or declared to be unconstitutional, invalid, inoperative, ineffectiv inapplicable or void, such invalidity or unconstitutionality shall not be construed to affect the portions of said Comprehensive Land Use Plan, zoning ordinances or other acts not so held to be unconstitutional, void, invalid, ineffective or affect the application of the Comprehensive Land Use Plan, zoning ordinances, -and other acts, to other circumstances and not so held to be invalid. SECTION 6: The Planning Commission, as successor body to the Planning and Zoning Board, shall have jurisdiction of all matters that formally came under jurid�ktion of the Planning and Zoning Board and the Planning Commission shall forthwith assume jurisdiction of all matters pending before the Planning and Zoning Board, and shall act on all future matters that would have come before the Planning and Zoning Board and shall interpret all past matters that the Planning and Zoning Board wou have been called on to interpret. SECTION 7: This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED THIS day of fvlj�'Z' 1974. TOWN O HIGH1,AND BEACH, FLORIDA ATTEST:_/1-V Town Clerk By A Morton E. G3.1day, Mayor (Seal)